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By

Busytech Computer Systems Ltd
What is Point of Sale (POS)
•   XChange POS software is the full fledged Point of Sale software and
    Inventory Manageme...
Benefits
•   Increasing profit margins
•   Automation of POS processes

•   Easier management of POS processes
•   Improve...
Overview
•   General
•   Security

•   Masters

•   Basic Accountancy
•   Reports
General Features
                                                             Multi User Enabled
                         ...
System Architecture Diagram
     User Access Layer


          Screens


         POS Core



         Database
System Architecture Diagram
The POS is created using a modular design, which allows parts to be
replaced and changed witho...
Screens
A screen is the visual appearance the user sees. XChange POS have a
number of pre-canned screens. The screen syste...
Login
Allows valid users to use the
application, denies access to invalid
users. The basic functionality is as
below,
Prec...
Inventory
The XChange POS software suite offers merchants a comprehensive
inventory control system that is unique in its s...
Inventory
Inventory - Item
The breadth of attributes and descriptions supported for inventory items
allows the system to excel in re...
Inventory - Item
Inventory - Others
Other categories that are available include: UOM & its conversion, Mark
up & Mark down.

This specifies...
Inventory - Others
Other categories that are available include: UOM & its conversion, Mark
up & Mark down.

UOM Conversion...
Inventory - Others
Other categories that are available include: UOM & its conversion, Mark
up & Mark down.


UOM (Unit of ...
Tax Inclusive-VAT

XChange POS supports the sales tax requirements. Each store location is
identified to their specific st...
Multi Organization & Branch Support
User can add multiple organizations & its branches.
Multi Organization & Branch Support
Multi Organization & Branch Support
Purchase Management

The Purchase can be generated against any of the Supplier & can also
be viewed from the Data view opt...
Purchase Management
Purchase Management
Customer & Supplier Management

The System manages both Customers & Suppliers

•   Add/View/Edit Customer & Supplier
•   A...
Customer & Supplier Management
Customer & Supplier Management
Sales Management

The Sales data can be generated against any of the Customer (optional)
& can also be viewed from the Dat...
Sales Management
Sales Management
Security
•   Multi-tiered Employee Permission Access Levels Every role is
    provided with certain privileges accordingly...
Security

•   Every role is provided with
    certain privileges
    accordingly he can access
    the modules
Voucher
User can generate voucher number as:

Automatic: The voucher number generated automatically can not be
edited by t...
Voucher
Receipt
Receipt is generated against particular customer with all his sales
details.

It also reflects total amount paid, ...
Receipt
Contact Us

• Busytech Computer Systems Ltd
• P.O.Box 16924 – 00100, Nairobi.
• Jiwabha Vekaria Bldg, Taveta Road,1st Flr
...
Thank You…For Giving Us
an Opportunity to Serve You
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Xchange Pos

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An introduction to Xchange POS for Small stores

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Xchange Pos

  1. 1. By Busytech Computer Systems Ltd
  2. 2. What is Point of Sale (POS) • XChange POS software is the full fledged Point of Sale software and Inventory Management for multi-user and multi-store retailers. • XChange POS software offers Windows based Client/Server application. • XChange POS software provides a complete solution to automate your superstore.
  3. 3. Benefits • Increasing profit margins • Automation of POS processes • Easier management of POS processes • Improved efficiency and productivity • Improved customer service • Tax Enabled
  4. 4. Overview • General • Security • Masters • Basic Accountancy • Reports
  5. 5. General Features Multi User Enabled Security Master Full Fledged Inventory User Role & privileges Multi Organization & Branch Support Organization Management Multiple Hardware Support Tax & measurement Management Diff. Modes of Payment Supplier & Customer Definition Point Of Sale Item Management Point Of Credit Sale Mark Up/Down Definition/Master Sale Return/Refund Voucher Management Audit Facility for All Entries POS Key Features Stock Take Cash Drawer Reconciliation Reports On Screen, Printers and In General Different Format (PDF, RTF, HTML, TEXT) Security Stock Analysis Masters Tax Calculation Transaction Basic A/C Transaction Reports Purchase & Purchase Return Payment Branch Transfer In & Out Reports Stock Adjustment In & Out Stock Analysis Sales & Sales Return/Refund Purchase Analysis Receipt Sales Analysis Sale Return Analysis Basic A/C Top/Worst Sellers Payment Outstanding Receipt Tax Schedule
  6. 6. System Architecture Diagram User Access Layer Screens POS Core Database
  7. 7. System Architecture Diagram The POS is created using a modular design, which allows parts to be replaced and changed without impacting the complete system. The POS Core is the brains of the system. It performs the main processing and follows the business rules that have been defined. Since the screens are separate from the Core, the visual interface the operator works with can be easily interchanged to fit differing requirements. The screen layer is showing a visual presentation of the system, and is not directly implementing business rules.
  8. 8. Screens A screen is the visual appearance the user sees. XChange POS have a number of pre-canned screens. The screen system offers a rich array of items that can be displayed on the screen.
  9. 9. Login Allows valid users to use the application, denies access to invalid users. The basic functionality is as below, Preconditions • System displays Log In Dialog • System prompts user for User Id & Password • User has three trial for login.
  10. 10. Inventory The XChange POS software suite offers merchants a comprehensive inventory control system that is unique in its support for multiple sales channels. XChange POS can help you automate inventory control and sales in retail stores.
  11. 11. Inventory
  12. 12. Inventory - Item The breadth of attributes and descriptions supported for inventory items allows the system to excel in reporting and merchandising and is unequaled in the industry. The system offers merchants many ways to categorize their inventory by: an Item, Item Attribute, and Item Group value. • Add/Edit/Delete/View Item group • Add Attributes for a particular Item group • Add attributes for an Item • Add/Edit/Delete/View item • Flexible Options to Change the Item Price • Searchable mode for Items/ Item group/Attributes
  13. 13. Inventory - Item
  14. 14. Inventory - Others Other categories that are available include: UOM & its conversion, Mark up & Mark down. This specifies the variation to be made on MRP value. This value can be a flat or a percentage on the current value.
  15. 15. Inventory - Others Other categories that are available include: UOM & its conversion, Mark up & Mark down. UOM Conversion It provides an option to store values among the conversion of UOM’s
  16. 16. Inventory - Others Other categories that are available include: UOM & its conversion, Mark up & Mark down. UOM (Unit of Measurements) Add/Edit/Delete/View UOM Multiple UOM support
  17. 17. Tax Inclusive-VAT XChange POS supports the sales tax requirements. Each store location is identified to their specific state and tax jurisdiction. It includes: • VAT(Value Added Tax) • Add-on %
  18. 18. Multi Organization & Branch Support User can add multiple organizations & its branches.
  19. 19. Multi Organization & Branch Support
  20. 20. Multi Organization & Branch Support
  21. 21. Purchase Management The Purchase can be generated against any of the Supplier & can also be viewed from the Data view option & also from the below shown navigation keys • Generate Purchase for Inventory • View Purchase History • Purchase wise Sale / FIFO • Searchable / Viewable Vendor History • Generate Purchase return
  22. 22. Purchase Management
  23. 23. Purchase Management
  24. 24. Customer & Supplier Management The System manages both Customers & Suppliers • Add/View/Edit Customer & Supplier • Active/Inactive Customer & Supplier • Specify Debit/Credit limit for a particular Customer & Supplier • Maintaining outstanding balance of the Customer & Supplier • Searchable mode for Customers & Supplier
  25. 25. Customer & Supplier Management
  26. 26. Customer & Supplier Management
  27. 27. Sales Management The Sales data can be generated against any of the Customer (optional) & can also be viewed from the Data view option & also from the below shown navigation keys • Generate Sales Data for Customer • View Sales History • Searchable / Viewable Sales History • Generate Sales return
  28. 28. Sales Management
  29. 29. Sales Management
  30. 30. Security • Multi-tiered Employee Permission Access Levels Every role is provided with certain privileges accordingly he can access the modules
  31. 31. Security • Every role is provided with certain privileges accordingly he can access the modules
  32. 32. Voucher User can generate voucher number as: Automatic: The voucher number generated automatically can not be edited by the user. Manual: Voucher number generated manually by the user. Both: Voucher number is first generated automatically & then can be changed manually by the user. The format of voucher will be: Prefix value – Prefix separator - Unique Number - Suffix separator – suffix value.
  33. 33. Voucher
  34. 34. Receipt Receipt is generated against particular customer with all his sales details. It also reflects total amount paid, unpaid and outstanding.
  35. 35. Receipt
  36. 36. Contact Us • Busytech Computer Systems Ltd • P.O.Box 16924 – 00100, Nairobi. • Jiwabha Vekaria Bldg, Taveta Road,1st Flr Room 106 • Tel: 020 2385840,801 • 0721 866854,8016611 • busytechcomputers@gmail.com
  37. 37. Thank You…For Giving Us an Opportunity to Serve You

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