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Standard Grade Administration - Safe Working Practices and Procedures


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Standard Grade Administration - Safe Working Practices and Procedures

  1. 1. The Working Environment Safe Working Practices & Procedure Standard Grade Administration
  2. 2. Potential Hazards Potential hazards in offices are numerous. Major injuries may be caused by:  slipping on wet/slippery surfaces  falling over objects  falling from a height, eg ladder  carrying a heavy object wrong
  3. 3. To work safely, employees should: <ul><li>remember to close filing cabinet drawers when finished </li></ul><ul><li>keep filing cabinets away from doors and passage ways </li></ul><ul><li>never swing on their chair </li></ul><ul><li>never stand on chairs to reach high objects </li></ul><ul><li>keep food and drink away from computer equipment </li></ul><ul><li>not overload sockets </li></ul><ul><li>not have cables trailing across the floor </li></ul><ul><li>always keep fire exits clear </li></ul><ul><li>be trained in how to lift heavy objects </li></ul><ul><li>not attempt to fix faulty equipment themselves </li></ul>
  4. 4. HEALTH & SAFETY LEGISLATION <ul><li>The health and safety of employees is protected by the following pieces of legislation: </li></ul><ul><li>The Health and Safety at Work Act 1974 (HASAWA) </li></ul><ul><li>The Offices, Shops and Railway Premises Act 1963 </li></ul><ul><li>The Health and Safety (First Aid) Regulations 1981 </li></ul><ul><li>The Health and Safety (Display Screen Equipment) Regulations 1992 </li></ul><ul><li>The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) </li></ul>
  5. 5. Health and Safety at Work Act 1974 <ul><li>Employer Responsibilities </li></ul><ul><li>To make sure that the work place is safe </li></ul><ul><li>to provide a safe entrance and exit from work </li></ul><ul><li>To ensure that equipment is safe and properly maintained </li></ul><ul><li>To control dust, fumes and noise levels </li></ul><ul><li>To provide protective clothing and equipment where necessary </li></ul><ul><li>To provide first aid facilities </li></ul><ul><li>To keep records of accidents </li></ul><ul><li>Employee Responsibilities </li></ul><ul><li>To take care of their own health and safety </li></ul><ul><li>to take care of other people’s health and safety </li></ul><ul><li>To work with the employer to maintain health and safety, eg attending training courses </li></ul>
  6. 6. Office, Shops and Railway Premises Act 1963 <ul><li>LIGHTING ~ there must be sufficient natural light or artificial lighting </li></ul><ul><li>TEMPERATURE ~ minimum temperature of 60 o F </li></ul><ul><li>VENTILATION ~ windows that can be opened or fans/air conditioning units </li></ul><ul><li>SPACE/STORAGE ~ There must be adequate space for each person and storage space for outdoor clothing, eg cloakroom </li></ul><ul><li>TOILET FACILITIES ~ There must be toilets, which are kept clean, with hot and cold water. Soap and Towels must also be available </li></ul><ul><li>DRINKING WATER ~ either from an outside water mains or water coolers </li></ul><ul><li>FIRST AID ~ first aid box must be provided, trained first aiders must be available </li></ul><ul><li>PREMISES ~ floors, corridors etc must be kept clean, level, unbroken and kept clear </li></ul><ul><li>FIRE ~ fire extinguishers must be available, fire exits clearly identified, regular fire drills, and evacuation procedures should be displayed </li></ul>
  7. 7. The Health and Safety (First Aid) Regulations 1981 <ul><li>Employers MUST: </li></ul><ul><li>ensure that there is a person trained to take charge of first aid arrangements </li></ul><ul><li>ensure that a first aid box is available and that it is suitably stocked </li></ul><ul><li>ensure that a record is kept of all accidents </li></ul><ul><li>inform employees about first aid arrangements eg poster detailing first- aiders etc </li></ul>
  8. 8. What are the main health issues when using visual display units? Sore Eyes and Headaches What should be done? <ul><li>Use anti-glare screens </li></ul><ul><li>Adjust the brightness/contrast of the monitor </li></ul><ul><li>Ensure that employee has an eye test – provide glasses if necessary </li></ul><ul><li>Ensure employees are having regular breaks </li></ul>Problem Sore back, neck and repetitive strain injury <ul><li>Check the layout of the workstation – adjust if necessary </li></ul><ul><li>Check position of chair – adjust if necessary </li></ul><ul><li>Ensure wristrests and footrests are available </li></ul>Stress <ul><li>Check that employees are properly trained </li></ul><ul><li>Check the employees workload – it may need to be shared out or varied </li></ul>
  9. 9. The Health and Safety (Display Screen Equipment) Regulations 1992 <ul><li>Employers must: </li></ul><ul><li>Make sure that workstations and equipment meet minimum requirements, eg footrests, adjustable colour controls etc </li></ul><ul><li>Make sure that employees have built in breaks or changes in activity </li></ul><ul><li>Train employees in health and safety, eg using equipment correctly </li></ul><ul><li>Check that equipment is safe </li></ul><ul><li>Provide eye test and glasses if needed for VDU work </li></ul>
  10. 10. The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) <ul><li>Employers must report certain injuries, accidents or incidents within 7-10 days to the Health and Safety Executive. </li></ul><ul><li>What kind of injury, accident or incident must be reported? </li></ul><ul><li>Death or major injury </li></ul><ul><li>If an employee cannot carry out their normal job for more than 3 days because of an incident </li></ul><ul><li>If a doctor has informed the employer that an employee is suffering from a work-related disease </li></ul><ul><li>If something happens which could have resulted in a reportable injury, although it did not. </li></ul>The employer must also keep copies of any form sent to the HSE for 3 years after the date of the incident.