ANATOLIAN UNIVERSITY LIBRARIES CONSORTIUM PUBLISHER APPLICATION SYSTEM INTERNATIONAL COALITION OF LIBRARY CONSORTIA 13th Europe Meeting , Istanbul
PUBLISHER APPLICATION SYSTEM Contents • Why do we need a system? • How was the system created? • How does the system work?
PUBLISHER APPLICATION SYSTEM Why do we need a system ?• To enhance evaluation process• To facilitate the standardization – Standardization of evaluation processes – Standardization of documents used during the application – Standardization of criteria used for decision making• To create a data repository – For products – For agents/publishers – For offers
PUBLISHER APPLICATION SYSTEM Why do we need a system ?• To enable effective information sharing – A unique interface with essential and vital functions – Synchronization of updates• To keep records of assessments and decisions made – Which also means transperency – Which raises the reliability• To support the integration of systems and processes• To minimize the wokload
PUBLISHER APPLICATION SYSTEM How was the system created?• A new group formed in 2008 to support database evaluation process which is called “ Negotiating Group on Databases”• After a one year experience, a new requirement emerged for a support system• A system, which helps group members to maintain the process management via a unique platform• After the discussions on expectations, planning done and project started
PUBLISHER APPLICATION SYSTEM How was the system created?• First step was to create a publisher application form, which is completed in about 8 months with the full effort of ANKOS Negotiation Group Members.• Beta version of the form was added to the System and placed on ANKOS’s web page in June, 2010 for any suggestion.• First entry to the system was in August, 2010• System presented at Library Directors Meeting in November, 2010 and then ANKOS Annual Meeting in May, 2011
PUBLISHER APPLICATION SYSTEM How the system works? Two integrated interfaces For Publishers For Negotiating Group members
PUBLISHER APPLICATION SYSTEM PUBLISHER INTERFACE: FEATURES• Turkish and English interfaces• Access with security code• Notification to the submitter• Flexible substructure (sor hakan beye)• Automated data handling• File upload option – Permitted file formats; jpg-png-gif-txt-zip-rar-pdf-doc-docx-xls-xlsx – Descriptions for uploaded files
PUBLISHER APPLICATION SYSTEM PUBLISHER INTERFACE: FORM• Publisher Application Form (PAF) ise easily asseccible through ANKOS’s homepage: http://publisher.ankos.gen.tr/form.php• Consists of five main fields – Company – Product – Pricing – Usage – Document Supply – Notes – Attachments• Customizable fields and subfields
PUBLISHER APPLICATION SYSTEM Publisher Application Form is placed left frame at the home page. Publishers/Agents only need to do one click!
After typing the security code andclicking to submit button, form will be ready to fill out!
PUBLISHER APPLICATION SYSTEMThis form does not only a part of database evaluation support system , but also a reference point for the instutions which are going to signan agreement withpubslihers for the products that they will subscribeinstitutionally
Automated info email for Group memb A copy to submitterPublisher Application Form (converted to pdf) Attachments
PUBLISHER APPLICATION SYSTEM 2. GROUP INTERFACE: FEATURES• Two-step authentication – General username and password – Personel username and password• User information settings• Comment settings – Creating new comments – Arranging and deleting comments – Adding new files• Automated info e-mails• File uploads – New offers, additional documents, etc.
Editable user info area There is aquick menu at the top right hand cornerof the screen Application Listthat contains can be sorted the most alphabetically commonly or historically used pages like ANKOS homepage, former publisher application forms page, etc.
Current situation Trial access “Editinformation Application” option which allows to edit incorrect manual entry on a form. Product name entry correction is one of the most common corrections that needs to be done
Group members’ Group commentsonmembers’ databasescomments on databases.
info e-mail for each new added comment Newly added files Subject also includes the product name Commentator info Quick link to the Systemformer comments
PUBLISHER APPLICATION SYSTEM 2. GROUP INTERFACE: DEMO• Live demo
PUBLISHER APPLICATION SYSTEM FUTURE PLANS• To integrate datatables• To develope advanced analysis tool• To add defitions to subfields of Publisher Application Form