PPM Intelligence Capability Survey 2012 - Summary Findings

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This document presents summary findings of research into the project portfolio management capability of organisations operating in Australia, including global organisations with an Australian presence. This research was undertaken in 2012. Detailed findings will be made available as part of a consolidated report including data from 2013 and 2011.

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PPM Intelligence Capability Survey 2012 - Summary Findings

  1. 1. PPM Capability Research 2012 Summary Findings Bryan Fenech 3/4/2013 This file is copyright © Bryan Fenech 2013This document presents summary findings of research into the project portfoliomanagement capability of organisations operating in Australia, includingglobal organisations with an Australian presence. This research wasundertaken in 2012. Detailed findings will be made available as part of aconsolidated report including data from 2013 and 2011.
  2. 2. Table of ContentsIntroduction .............................................................................................................................. 2Survey Participants .................................................................................................................. 3Portfolio Management in the Enterprise ............................................................................... 5Importance and Value of Portfolio Management ............................................................... 7Portfolio Selection Processes ................................................................................................. 9 Triage and Prioritisation ............................................................................................................9 Sequencing ................................................................................................................................9Portfolio Monitoring and Controlling ................................................................................... 11Portfolio Governance ............................................................................................................ 12Portfolio Management Software Products .......................................................................... 14 For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  3. 3. IntroductionThe data upon which these summary findings are based was collectedthrough survey research collected from students enrolled in the Masters ofBusiness in IT Management at the University of Technology, Sydney. The datais therefore of high quality and covers a range of industries.The results are broken down by the following topics:  Survey Participants – number, role, industry type and organization size  Portfolio Management in the Enterprise – integration with operational processes  Importance and Value of Portfolio Management – maturity and satisfaction  Portfolio Selection Processes  Portfolio Monitoring and Controlling Processes  Portfolio Governance, and  Portfolio Management Software ProductsThese findings are being made available to assist and portfolio managementpractitioners. In due course detailed findings will be published covering 3years of data and containing more involved analysis comparing industries,organization types and approaches. For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  4. 4. Survey Participants27 Number of participants surveyed Breakdown by role Breakdown by industry type For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  5. 5. Breakdown by size of organisationFor more information please contacte bryan@ppmintelligence.comt +61 437 769 700
  6. 6. Portfolio Management in the Enterprise Do you have a formal project portfolio management capability in your organisation? Where does this project portfolio management capability exist within your organisation? To what extent is portfolio management integrated with the business planning cycle in your organisation? Distribution of scores out of 10 Mean = 5.59 Median = 6.00 Mode = 5.00 To what extent is portfolio management integrated with the business reporting cycle in your organization? Distribution of scores out of 10 Mean = 5.56 Median = 6.00 Mode = 7.00 For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  7. 7. To what extent are reward systems explicitly aligned with portfolio management metrics? Distribution of scores out of 10 Mean = 4.52 Median = 5.00 Mode = 1.00For more information please contacte bryan@ppmintelligence.comt +61 437 769 700
  8. 8. Importance and Value of PortfolioManagement How important is project portfolio management perceived in your organization? Distribution of scores out of 10 Mean = 6.70 Median = 7.00 Mode = 8.00 How do you rate your organisation’s overall satisfaction with its portfolio management process? Distribution of scores out of 10 Mean = 5.78 Median = 6.00 Mode = 7.00 How well do you rate your organisation’s overall project portfolio management capability? Distribution of scores out of 10 Mean = 5.81 Median = 6.00 Mode = 6.00 For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  9. 9. Where does your organisation’s portfolio management capability bring the most benefit?For more information please contacte bryan@ppmintelligence.comt +61 437 769 700
  10. 10. Portfolio Selection ProcessesTriage and Prioritisation How well do you rate your organisation’s ability to triage and prioritise multiple projects? Distribution of scores out of 10 Mean = 6.11 Median = 7.00 Mode = 7.00 How would you describe the triage and prioritization scheme in your organization?Sequencing Does your organization have an explicit sequencing logic to stagger projects around resource and other constraints? For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  11. 11. How well do you rate your organisation’s ability to manage resource contention between projects? Distribution of scores out of 10 Mean = 5.41 Median = 6.00 Mode = 6.00For more information please contacte bryan@ppmintelligence.comt +61 437 769 700
  12. 12. Portfolio Monitoring and Controlling How well do you rate your organization’s ability to track and report portfolio progress? Distribution of scores out of 10 Mean = 6.22 Median = 7.00 Mode = 8.00 How well do you rate your organisation’s ability to track and report portfolio benefits? Distribution of scores out of 10 Mean = 5.81 Median = 6.00 Mode = 6.00 How well do you rate your organisation’s understanding of interdependencies across its project portfolio and how risks and issues impacting one project can have a broader impact on other projects? Distribution of scores out of 10 Mean = 5.89 Median = 6.00 Mode = 8.00 For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  13. 13. Portfolio Governance Do you have a portfolio steering/governance function to oversee the overall project portfolio? How effective do you rate the steering/PSG practice and procedure function in your organization? Distribution of scores out of 10 Mean = 6.00 Median = 7.00 Mode = 7.00 With what frequency does your portfolio steering/governance function convene to review the inflight project portfolio? With what frequency does your portfolio steering/governance function convene to approve selection of projects in portfolio pipeline? For more information please contact e bryan@ppmintelligence.com t +61 437 769 700
  14. 14. How well do you rate your organisation’s communication of portfolio management decisions and information? Distribution of scores out of 10 Mean = 5.59 Median = 6.00 Mode = 7.00For more information please contacte bryan@ppmintelligence.comt +61 437 769 700
  15. 15. Portfolio Management Software Products Do you have a portfolio management tool in your organization to support your portfolio management capability? To what extent are you using all of the capabilities available in your organisation’s portfolio management tool? Distribution of scores out of 10 Mean = 5.00 Median = 5.00 Mode = 7.00 How do you rate your organisation’s overall satisfaction with its portfolio management tool? Distribution of scores out of 10 Mean = 4.48 Median = 5.00 Mode = 5.00 For more information please contact e bryan@ppmintelligence.com t +61 437 769 700

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