I cons forum0610

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I cons forum0610

  1. 1. Please help yourself to refreshments<br />
  2. 2. Web Transformation Special<br />Wednesday 6th October<br />
  3. 3. Agenda<br /><ul><li>Updates
  4. 4. Feedback from CMS Survey
  5. 5. Web Transformation Project – What and Why?
  6. 6. Redesign Exercise
  7. 7. What’s expected of you during the project
  8. 8. i-Con Communication
  9. 9. AOB</li></li></ul><li>Updates<br /><ul><li>The e-Communications Line Up
  10. 10. What does the e-Communications Team do?
  11. 11. Contacting the Team…
  12. 12. External Websites</li></li></ul><li>Updates<br />The e-Communications Team Line Up<br /><ul><li> Beckie Davies – e-Communications Manager
  13. 13. Matt Louis – Web Editor
  14. 14. Alex Hearn – Social Media and e-forms Officer
  15. 15. Becky Gymer – Research and Usability Officer</li></li></ul><li>Updates<br />What does the e-Communications Team do?<br />“The Web Team provide the organisation with expertise in developing and maintaining an accessible, customer focussed, user-friendly, flexible, interactive and high quality web presence for the Council and support the overall development of e-Communications.”<br />e-Communications includes the following channels:<br /><ul><li> Web
  16. 16. Mobile
  17. 17. Video
  18. 18. Podcasts
  19. 19. Kiosks
  20. 20. Digital/Interactive TV
  21. 21. Any other Digital Media</li></li></ul><li>Updates<br />Contacting the Team...<br /><ul><li> The way we work is changing
  22. 22. Reviewing the way we handle requests for work
  23. 23. Creating a simple form to complete
  24. 24. Aim: to capture all the detail of request without need for clarification.</li></li></ul><li>Updates<br />External Websites<br /><ul><li> Web development email
  25. 25. There is a freeze on all external websites
  26. 26. Updating current ones
  27. 27. Developing new ones
  28. 28. This does NOT include bop.com…
  29. 29. You can still add content
  30. 30. You can still link to external websites</li></li></ul><li>Feedback from the CMS Survey<br />
  31. 31. Feedback from the CMS Survey<br />How do you find the current Content Management System?<br />
  32. 32. Feedback from the CMS Survey<br />
  33. 33. Feedback from the CMS Survey<br />Top 3 ‘Must Have’ features:<br /><ul><li> Page Preview (63.6%)
  34. 34. Page Links (60.6%)
  35. 35. Image Library (60.6%)</li></ul>Page Preview – Must Have<br />Page Links – Must Have<br />Image Library – Must Have<br />Document Library – Must Have<br />Editor Toolbar – Must Have/Nice to Have<br />Directly editing content on the web page – Nice to Have<br />Drag and Drop content into pages – Nice to Have<br />Menu Builder – Nice to Have<br />Image editor – Nice to Have<br />
  36. 36. Feedback from the CMS Survey<br />Comments and Feedback<br /><ul><li> Problems with tables
  37. 37. WYSIWYG
  38. 38. Small screen
  39. 39. Concentrate on easy to use as most do not use it very often/more training/practical
  40. 40. Links with social media
  41. 41. Videos</li></li></ul><li>Web Transformation Project<br />
  42. 42. What is the project?<br />The Web Transformation Project aims to:<br />“…procure and implement a new strategic platform (‘Content Management System’ or CMS) in order to manage and redesign the Council’s website (boroughofpoole.com) to better meet current and envisaged future needs for these key service information / access channel, saving significant time and cost for the authority too.”<br />
  43. 43. Why are we doing it?<br /><ul><li>Current CMS has served the Council well but doesn’t provide the functionality we need;
  44. 44. Technology has moved on and we have been overtaken by many other authorities in terms of engagement and online reputation;
  45. 45. A new system will help to:
  46. 46. providing efficiencies and offering value for money
  47. 47. streamline communications
  48. 48. encouraging better collaborative working
  49. 49. providing an improved service for our customers</li></li></ul><li>What stage are we at?<br /><ul><li> There are 3 stages to the project:</li></ul>Implementation<br />Design<br />Build<br />
  50. 50. What stage are we at?<br />Design stage includes:<br /><ul><li>Research
  51. 51. CMS Procurement
  52. 52. Invitation to Tender Questionnaire
  53. 53. Evaluation
  54. 54. Demo Days
  55. 55. Full Business Case
  56. 56. Award CMS Contract
  57. 57. Design Procurement
  58. 58. Invitation to Tender Questionnaire
  59. 59. Evaluation
  60. 60. Update Full Business Case
  61. 61. Award Design Contract</li></li></ul><li>When are we doing it?<br />Key Dates…<br /><ul><li> Demo and Evaluation days 8th and 12th November 2010
  62. 62. Full Business Case approval December 2010
  63. 63. CMS Contract Awarded January 2011
  64. 64. Design Contract Awarded February 2011
  65. 65. The ‘Go Live’ date is Summer 2011</li></li></ul><li>Exercise<br />
  66. 66. Exercise<br />Idea 3<br />Task: to redesign the homepage with the sections given…<br />You have:<br /><ul><li>a envelope of section stickers
  67. 67. a blank template of the homepage
  68. 68. examples of other websites</li></ul>You must decide what sections should go on the homepage…not all of them will fit so you need to make some priority calls!<br />Borough of Poole<br />
  69. 69. Exercise<br />
  70. 70. Role of i-Cons<br />What is expected of you during this project?<br />Start looking at your content:<br /><ul><li>Can it be written better?
  71. 71. Are all the links working?
  72. 72. Can it be merged with other pages?
  73. 73. Is it easy to find?</li></li></ul><li>Role of i-Cons<br />What is expected of you during this project?<br />Participate in the Demo Days:<br /><ul><li>It’s your tool for updating the web
  74. 74. Dates of Demos – 8th Nov and the 12th Nov
  75. 75. These will include:
  76. 76. A demo of the system
  77. 77. Opportunity to test the system
  78. 78. Casting your vote</li></li></ul><li>i-Cons Communication<br />
  79. 79. Questions?<br />

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