BWBRS 101 &
Student Tracking
Bonner Program
Management Basics
Monday, August 26, 13
What We’ll Cover
•Overview of Student Tracking
•Setting Up BWBRS Accounts
•Profiling Partners, Positions, & Trainings
•Stud...
Student Reporting Expectations
CLAsshould be turned in within one week of starting their
site.  
Weekly/Monthly Hour Logs:...
Training and Logging Hours
Train students to write effective CLAs (or
update their positions) and use BWBRS.  This should ...
BWBRS
Overview
1. Admin Accounts
2. Student Accounts
3. Partner Accounts
4. Track Service Activities
5. Track Accomplishme...
BWBRS
Menus Admin Menu
Student Menu
Monday, August 26, 13
BWBRS Available Actions
Changes options based on page
and functions needed
Monday, August 26, 13
Administrator
Accounts
Set log-in email
Set notification roles
Monday, August 26, 13
1. Reset password
2. BWBRS notification
frequency
Settings for
All Accounts
Monday, August 26, 13
Setting Calendar Dates
School Year plus 1
Monday, August 26, 13
Student
List
You’ll maintain
your student
list here
Monday, August 26, 13
Adding Students
Monday, August 26, 13
The Student Profiles
have four main tabs::
1. GENERAL
2. CONTACT
3. DOCUMENTATION
4. ENROLLMENT
Student
Profiles
Monday, A...
Student List View Options
You can target a specific
program enrollment and
enrollment status
Monday, August 26, 13
Student Enrollment Tab
You edit enrollment information for the
Bonner Leader &and Federal Work Study
Monday, August 26, 13
Partner
& Position
List
You’ll maintain
a profile of
all your
service
partners here
Monday, August 26, 13
Each partner
has its own
description.
Partner
Profiles
Monday, August 26, 13
Each position has
its own
description.
Position
Profiles
Monday, August 26, 13
Site coordinators can be
assigned to positions with
login access to approve
hour logs....
eSignature
Access for
Site Coord...
Each semester students
create a CLA for their
primary service site.
Student
Community
Learning
Agreement
Monday, August 26...
Students record
all their service
and training
hours in BWBRS.
Student
Hour Logs
Monday, August 26, 13
BWBRS Reports: Tracking
Monday, August 26, 13
BWBRS Reports: Analysis
Monday, August 26, 13
BWBRS Reports: Management
Monday, August 26, 13
Students record what they got
done through their service.
Service
Accomplishments
Monday, August 26, 13
Easily determine
how status on this
&and other reports.
Bonner
AmeriCorps
Tracking
Monday, August 26, 13
Monday, August 26, 13
Monday, August 26, 13
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BWBRS 101 — Tracking Students 8-26-13

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Basic overview of the Bonner Web-Based Reporting System (BWBRS) and how to set it up to track student service service and training hours.

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BWBRS 101 — Tracking Students 8-26-13

  1. 1. BWBRS 101 & Student Tracking Bonner Program Management Basics Monday, August 26, 13
  2. 2. What We’ll Cover •Overview of Student Tracking •Setting Up BWBRS Accounts •Profiling Partners, Positions, & Trainings •Student CLAs, Hour Logs, Service Accomplishments •Tracking Reports Monday, August 26, 13
  3. 3. Student Reporting Expectations CLAsshould be turned in within one week of starting their site.   Weekly/Monthly Hour Logs: Students should be expected to complete an average weekly and monthly total of hours. If students fall behind this guideline, you should ask to meet with them. Policies for Late/Missing Hour Logs: Have a written policy for handling students who submit late or missing hours.   Monday, August 26, 13
  4. 4. Training and Logging Hours Train students to write effective CLAs (or update their positions) and use BWBRS.  This should take place at the beginning of the program/semester.  Some do it during Orientation, but it is helpful to do it when the student can actually log on! Use “Making CLA’s Great” and the sample one-pagers Students should be asked to log hours on a consistent basis — weekly!  This will get students in a habit of logging hours and will start a productive pattern. Monday, August 26, 13
  5. 5. BWBRS Overview 1. Admin Accounts 2. Student Accounts 3. Partner Accounts 4. Track Service Activities 5. Track Accomplishments 6. Track AmeriCorps Monday, August 26, 13
  6. 6. BWBRS Menus Admin Menu Student Menu Monday, August 26, 13
  7. 7. BWBRS Available Actions Changes options based on page and functions needed Monday, August 26, 13
  8. 8. Administrator Accounts Set log-in email Set notification roles Monday, August 26, 13
  9. 9. 1. Reset password 2. BWBRS notification frequency Settings for All Accounts Monday, August 26, 13
  10. 10. Setting Calendar Dates School Year plus 1 Monday, August 26, 13
  11. 11. Student List You’ll maintain your student list here Monday, August 26, 13
  12. 12. Adding Students Monday, August 26, 13
  13. 13. The Student Profiles have four main tabs:: 1. GENERAL 2. CONTACT 3. DOCUMENTATION 4. ENROLLMENT Student Profiles Monday, August 26, 13
  14. 14. Student List View Options You can target a specific program enrollment and enrollment status Monday, August 26, 13
  15. 15. Student Enrollment Tab You edit enrollment information for the Bonner Leader &and Federal Work Study Monday, August 26, 13
  16. 16. Partner & Position List You’ll maintain a profile of all your service partners here Monday, August 26, 13
  17. 17. Each partner has its own description. Partner Profiles Monday, August 26, 13
  18. 18. Each position has its own description. Position Profiles Monday, August 26, 13
  19. 19. Site coordinators can be assigned to positions with login access to approve hour logs.... eSignature Access for Site Coordinators Monday, August 26, 13
  20. 20. Each semester students create a CLA for their primary service site. Student Community Learning Agreement Monday, August 26, 13
  21. 21. Students record all their service and training hours in BWBRS. Student Hour Logs Monday, August 26, 13
  22. 22. BWBRS Reports: Tracking Monday, August 26, 13
  23. 23. BWBRS Reports: Analysis Monday, August 26, 13
  24. 24. BWBRS Reports: Management Monday, August 26, 13
  25. 25. Students record what they got done through their service. Service Accomplishments Monday, August 26, 13
  26. 26. Easily determine how status on this &and other reports. Bonner AmeriCorps Tracking Monday, August 26, 13
  27. 27. Monday, August 26, 13
  28. 28. Monday, August 26, 13

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