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SAP S/4HANA: Everything you need to know for a successul implementation

As well as helping you build a business case for SAP S/4HANA, this presentation will cover:

1) SAP S/4HANA in a nutshell
2) Migrating to SAP S/4HANA
3) What is Central Finance and why should I use it?
4) Planning in SAP BPC for S/4HANA
5) SAP S/4HANA Finance

This was presented on 04/11/15 at:
SAP S/4HANA: Everything you need to know for a successful implementation

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SAP S/4HANA: Everything you need to know for a successul implementation

  1. 1. SAP S/4 HANA: Everything you need to know for a successful implementation (please contact for help selecting a suitable image)
  2. 2. A Mindtree Company 15,000 + Minds 30 Offices across the globe 5,000 + Digital Minds 1,500 + SAP Digital Minds 4 SAP Partner Continents Advisory Delivery Support Global leadership in end to end digital transformation powered by SAP HANA
  3. 3. S/4 HANA in a nutshell Carsten Hilker Solution Manager, SAP Labs
  4. 4. SAP S4/HANA, SAP’s next big thing 4
  5. 5. SAP S/4HANA, the great simplifier of enterprise software 5
  6. 6. SAP S/4HANA, reimagines businesses for the digital economy
  7. 7. Only SAP offers the complete platform for a growth oriented digital future Through organic innovations and strategic acquisitions, SAP has the best solution portfolio and expertise required to enable your digital strategy. SAP is the preferred choice to turn your digital vision into reality.
  8. 8. …interconnecting all aspects of the value chain
  9. 9. Digitize beyond the core, embrace the digital economy
  10. 10. S/4HANA Migration Chris Kernaghan Principal Consultant, Bluefin Solutions
  11. 11. What is SAP S/4HANA? • The next version of SAP Business Suite • New code base  Only supported with the SAP HANA DB • S/4HANA themes  Renewed interface with Fiori UX  Simplified structure with SAP HANA 11
  12. 12. Deployment options 12 Public Cloud Shared HANA multi-tenant DB No customisations HANA Cloud Platform Extensions Quarterly Release Schedule 100% Managed by SAP Automatic Updates Subscription pricing Managed Cloud Managed HANA DB and network HANA Cloud Platform Extensions Limited ABAP Customization 100% Managed by SAP Scheduled Updates Subscription pricing On- Premises On-Premises or Hosted Full ABAP Customization available Yearly Release Schedule Managed by Customer/Partner Update schedule defined by customer
  13. 13. Migration methods 13 New customer Customer Suite with non-HANA DB Customer using Suite on HANA
  14. 14. New customer 14 Cloud Deployment Using RDS packages customer can be up and running in days Deploy new hardware
  15. 15. Customer Suite on non-HANA DB 15 Cloud Deployment Transfer data to the Cloud Upgrade, migrate database to HANA on new hardware
  16. 16. Customer using Suite on HANA 16 Cloud Deployment Transfer data to the Cloud Upgrade and deploy innovations
  17. 17. Defining the technical scope • S/4 migration is very difficult to package as a pure technical upgrade due to the differences in the capability of the platform  Code changes are essential  Reduction in data volumes should be performed  Return to standard and removal of customisations is recommended  New capabilities  New user interface • Are any of the existing systems going to need to be upgraded – or can they be decommissioned • Does S/4 require any new systems to be implemented to provide additional functionality 17
  18. 18. Pre-migration activities • Housekeeping  Basis Tables – change documents, logs etc…  Transport and upgrade logs  IDOCs • Sizing  Run the Sizing reports for ECC and BW  Identify large tables – consider archiving or Data tiering  Create action plan and execute • Architecture  Server specifications  HA/DR  Non-Functional requirements 18
  19. 19. Migration Stages 19 Initial Planning Sandbox Migration Second Round Plannning Remediation Development Migration Remediation and Optimizations QAS Migration Transport build for UAT testing UAT testing Mock Cut over Final Production OaT testing Production Cut Over Production Sized/Quality Data set No plan survives engagement with the enemy Remediate in Sandbox ASAP Consistency is critical Optimise for HANA Production like kit Clustering etc…
  20. 20. SUM – Upgrade only 20
  21. 21. Upgrade and migration – SUM DMO Step 1 21
  22. 22. Upgrade and migration – SUM DMO Step 2 22
  23. 23. Upgrade and Migration – SUM DMO Step 3 23
  24. 24. Upgrade and migration – SUM DMO Step 4 24
  25. 25. Upgrade and migration – SUM DMO Step 5 25
  26. 26. Upgrade and migration – SUM DMO Step 6 26
  27. 27. Migration tools – return to standard • Return to standard confers many benefits  Faster upgrades  Reduction in time spent managing complexity  Reduced effort in support • Make sure you are on the latest latest SP!  • Custom Code Management Tools (CCMT)  Custom Code Management Cockpit (CDMC)  Usage & Procedure Logging (UPL)  CloneFinder 27
  28. 28. Migration tools - testing • Test Management is critical  Technical not just functional – HANA is a radically different platform  Some customers have a mature strategy • Revise your test management strategy  Test automation  Test coverage  Test prioritization • Reduce your time to complete testing  How long does it take to complete regression test? 28
  29. 29. User Interface changes Fiori and SAP UI5 are now the primary user interaction/interfaces for S/4 • Reduced requirement for SAP Gui  Reduction in amount of desktop software • Browser based interfaces  Browser compatibility issues and frequent updates • Mobile accessibility  Planning needed for external access • SAP HCP connectivity for extending applications • Use of design standards for consistent look and feel • User experience is of increasing importance • Testing just became about a million times easier! 29
  30. 30. Sum-up: Indicators of success The biggest indicators of success in an upgrade/migration project are: • Simplicity • Repeatability • Consistency • Documentation • Team work • Planning 30
  31. 31. What is Central Finance and why I should use it? Carsten Hilker Solution Manager, SAP Labs
  32. 32. What is central finance and its relationship to Simple Finance, S/4 HANA 32 S4/HANA Finance brings together the latest Finance innovations and simplifications in one market leading solution set based on SAP HANA for our customers. S4/HANA Finance is Simple Finance (rebranded in Q4/2015) Central Finance allows for non-disruptive adoption, particularly in heterogeneous system landscapes
  33. 33. Central Finance (formerly Central Journal) 33 Dedicated S/4 HANA Finance system (SAP HANA, SAP ERP, S/4HANA Finance) connected to one or more ERP (SAP or non-SAP ERP) systems for single source transaction recording, reporting, and planning / consolidation
  34. 34. Central Finance (formerly Central Journal) 34 Dedicated Simple Finance system (SAP HANA, SAP ERP, S/4HANA Finance) for consolidated entity reporting, and central process execution. Catalyst for innovation roll-out to source systems, foundation for M&A onboarding
  35. 35. Key use cases to help identify the use of Central Finance 35
  36. 36. Limits of the system to explain what can and cannot be done in Central Finance
  37. 37. How Central Finance is different from a BW, BI or Hyperion environment
  38. 38. Limits of the system to explain what can and cannot be done in Central Finance
  39. 39. Shared Services and Central Finance The SAP Shared Services Framework today successfully supports Shared Services operations globally Central Finance provides the ability* to have “one face to the customer” and “one face to the organization” by bringing data together enterprise wide and unify diverse integration technologies required for optimized central process execution
  40. 40. SAP: Central Finance as platform and playbook for shared services
  41. 41. Planning in SAP BPC for S/4HANA Nick Carter EPM Consultant, Bluefin Solutions
  42. 42. Key areas of Planning in S/4HANA 42 Real-time Analytics with SAP HANA SAP BPC’s powerful modelling capability Pre-built starter planning models SAP Predictive Analytics increases plan accuracy Simplified landscape reduces TCO Accelerate ROI
  43. 43. SAP BPC for S/4HANA 43 Add transparency to planning cycle No data redundancy of Actuals Out of the box data retraction functionality to ECC Powerful scripting to allow complex calculations Version management to plan for the best and worst case Sharing of data and master data with ECC = Real time planning Workflow No duplication Push to ECC Driver-based planning Scenario analysis ECC Integration
  44. 44. Real-time planning and reporting 44 Master Data structures Actuals + Journals Disaggregation logic Faster planning and analysis Reduced TCO
  45. 45. Pre-built Planning Models • Starter content to replace ECC Planning functionality • SAP BO Analysis for Office • Models, Workbooks, Planning Logic, Queries • Planning functions such as disaggregation's, BPC to ECC copy and more included • Customisable 45
  46. 46. Pre-built Planning Models SAP BPC for S/4HANA Starter content includes: • Cost Centre Planning • Internal Order Planning • Project Planning • Profit Centre Planning • Cost of Sales Planning • P&L Planning • Market Segment Planning • Balance Sheet Planning 46
  47. 47. Recap • Simplification of planning process • Reduced implementation costs through starter kit • Predictive capability of SAP HANA easier to utilise • Increase accuracy whilst reducing effort required • Improve usability and user experience 47
  48. 48. SAP S/4HANA Finance Mark Chalfen Director, Public Sector and Services, Bluefin Solutions
  49. 49. SAP S/4HANA Finance 49 Financial planning and analysis Treasury and financial risk management Accounting and financial close Collaborative finance operations Enterprise risk and compliance management Data consistency across solutions Insight-to-action with seamless access On-the-fly modelling of what-if scenarios Alignment Agility PredictabilityBenefits
  50. 50. SAP S/4HANA building blocks • Single source of truth (Universal Journal) • Re-vamped user experience • Streamlining of month-end • Line-item based flexibility All of the benefits without the loss of functional scope 50
  51. 51. Revamped user experience 51 Comprehensive view on key figures Insight Action Business cockpits
  52. 52. Tables vs Compatibility views approach Removal of redundancy
  53. 53. Streamlining month-end 53 Continuous intercompany reconciliation Reduction in number of batch jobs Higher data quality s Period close Period close Soft-close on demand Within the period Within the period Period-end close Period-end close TraditionalcloseSAPS/4HANAFinance
  54. 54. Line item-based flexibility 54 Current reporting abilities Static and complex No drill down ability Complex Data Model Real time reporting with drill down to line items SAP S/4HANA Finance
  55. 55. Building a business case for SAP S/4HANA Mark Chalfen Director, Public Sector and Services, Bluefin Solutions
  56. 56. Approach Engage key business users Business Non-cooperation Reduced ROI Missed synergies IT
  57. 57. Building the business case for S/4 HANA 57 Hardware LicencesSupport Software Data reconciliation Month-end tasks reduction Ease of use Reports preparation IT cost savings Business process efficiencies
  58. 58. Cost savings for IT Reduction in hardware costs  Database size reduction at least 5:1  Removal of a planning landscape Reduction in support costs  Fewer systems to support  HANA databases more reliable Migrate away from non-SAP systems  Few systems to support  Simplified user experience Better use of licenses  Reduction in non-SAP license costs 58
  59. 59. Cost savings for the Business Reduction in month-end tasks  Increased speed  Soft close tasks at anytime Increased reporting flexibility  Simplified data model  Real-time data  Single source of truth  ‘What if?’ reporting Reduction in manual effort  Intuitive Fiori apps  Task based  25-40% key stroke reduction Elimination of reconciliation effort  Removal of reconciliation between Finance and Controlling 59
  60. 60. Quantifiable business benefits 60 Source: SAP, 2015
  61. 61. Business process efficiencies 61 Source: SAP, 2015
  62. 62. Latest thinking The SAP® Business Suite 4 SAP HANA® (SAP S/4HANA) FAQ – Read By John Appleby SAP BPC for S/4HANA - what does it mean for your Planning teams? – Read By Nick Carter SAP Universal Journal - how can you maximise the benefit – Read By Mark Chalfen Moving your applications to the Cloud: 11 tips – Read By Chris Kernaghan 62
  63. 63. Thank you! 63