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Painless Document Scanning and Indexing with Alfresco


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Slides from the February 2011 webinar hosted by Michael Trafton, Chief Architect at Blue Fish Development Group.

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Painless Document Scanning and Indexing with Alfresco

  1. 1. Painless Document Scanning and Indexing with Alfresco Share<br />February 15, 2011<br />Michael Trafton<br />Blue Fish Development Group<br />
  2. 2. What We’ll Cover<br />Common Terminology<br />Problems with Existing Solutions<br />Making it Painless<br />Q & A<br />
  3. 3. Introducing Blue Fish<br />Alfresco Certified Partner<br />Focused on ECM for 12 years<br />Document Management and Collaboration<br />Web Content Management<br />Custom Application Development<br />Content Migrations<br />Client Base<br />Global 2000<br />Growing Mid-Market Companies<br />Fixed Price Projects<br />Alfresco Quick Start<br />Turnkey ECM Solutions<br />Alfresco Projects in "Small Bites"<br />
  4. 4. Common Terminology<br />Scanning – Converting Paper into an Electronic File<br />Coding or Indexing – Applying Metadata Properties<br />OCR (Optical Character Recognition) – Creating Searchable Text<br />Workflow – Routing Electronic Document for Approval<br />Archiving – Importing into Alfresco and Filing in Right Folder<br />
  5. 5. Typical Scanning Operation<br />
  6. 6. Typical Document Indexing<br />
  7. 7. Typical Scanning Process<br />“Document Capture”<br />
  8. 8. Pain Points w/ Existing Solutions<br />Centralized<br />Special Hardware and Software Required<br />Scanners w/ Special Scanner Cards<br />Dedicated Workstations<br />Segmented Network<br />Expensive<br />Requires Special Training and Set-Up<br />This is Only Worth it for High-Volume Scanning<br />
  9. 9. How Can We Make It Painless?<br />
  10. 10. Blue Fish Scanner<br />Dell 2145cn - $750<br />
  11. 11. Blue Fish Scanner<br />Dell 2145cn - $750<br />
  12. 12. Blue Fish Scanner<br />Dell 2145cn - $750<br />
  13. 13. Blue Fish Scanner<br />via CIFS<br />Dell 2145cn - $750<br />
  14. 14. Pain Score Sheet<br />
  15. 15. Pain Score Sheet<br />Let’s Look at IndexingMore Closely<br />
  16. 16. Pain Score Sheet<br />
  17. 17. Making it Truly Painless<br />The Blue Fish Solution<br />
  18. 18. Pain Score Sheet<br />
  19. 19. Pain Score Sheet<br />But Wait! <br />There’s More!<br />
  20. 20. Document Indexing for Alfresco Share<br />An easy-to-use extension for Alfresco Share<br />Use your existing scanners<br />Index files from anywhere (even overseas)<br />Document viewer and properties side by side<br />Use existing Alfresco properties forms or create your own<br />Indexing queues pull documents from multiple folders into a single location<br />Automatically approve documents as you index them<br />Index more than just scanned documents<br />Documents imported via CIFS, FTP, IMAP, etc.<br />
  21. 21. Questions?<br />Contact Mike Trafton for more information<br />512-469-9300 x101<br /><br />