Preparing for Inclement Weather and Maintaining Communication Throughout the Storm  <ul><li>Sarah Hodges </li></ul><ul><li...
How K-12 Benefits from Blackboard <ul><li>Communicate with parents, students and teachers more effectively, in an instant ...
Safety & Security <ul><li>Adoption </li></ul><ul><li>Outcomes </li></ul>District Challenges <ul><li>Reaching parents, staf...
Blackboard Connect <ul><li>Fully-hosted notification and alert solution used for reaching millions in minutes through: </l...
Sarah Hodges Public Information Officer  shodges@beaufort.k12.nc.us  The “5am-Proof”  Inclement Weather Communications Pla...
<ul><li>Crisis & Daily Communications </li></ul><ul><li>Alert Now Manager / Trainer </li></ul><ul><li>Web Master / Trainer...
<ul><li>GOOGLE MAPS </li></ul>Pamlico River
About Beaufort County Schools <ul><li>A geographically challenged school system </li></ul><ul><li>828 square miles, divide...
<ul><li>Need to improve school to home communications in a diverse county, especially in times of crisis.  </li></ul><ul><...
<ul><li>Pull bad number reports monthly. Update through data managers.  </li></ul><ul><li>Daily auto-load from student dat...
<ul><li>September 2010 </li></ul><ul><ul><ul><li>Leftovers of former tropical storm come up US east coast </li></ul></ul><...
<ul><li>Collecting funds owed from charges in the cafeteria </li></ul><ul><li>Reminders regarding free/reduced lunch appli...
<ul><li>Let “ Show Time ” be your least stressful moment! </li></ul><ul><li>Know long before storm how best to relay closi...
<ul><li>St. Charles Parish Public Schools Rochelle Cancienne-Touchard Director of Public Information </li></ul>www.stcharl...
<ul><li>District Profile </li></ul>-Located 25 miles West of New Orleans -17 schools  -7 centers -10,000 students -1744 em...
<ul><li>Communication Strategies </li></ul>-Communication Audit -Long Range Strategic Communication Plan -Assess communica...
<ul><li>The Calm Before the Storm </li></ul>-Upload student/employee data -Verify employee groups -Verify media contact in...
<ul><li>Hurricane KATRINA </li></ul>-April-Signed Blackboard Connect Contract -Summer-Collected/Uploaded Employee Data -Au...
<ul><li>Immediate Challenges </li></ul>-Communication lines down    -Landline   -Cell   -Satellite    -Internet -Locating ...
<ul><li>Our Lifeline </li></ul>-Local agencies work together to disseminate clear and concise messages- ONE   VOICE! -Dail...
<ul><li>Beyond the Emergency </li></ul>-Back to School -Delinquent Meal Money -Field Trips -Parent-Teacher Conferences -Pr...
<ul><li>Best Practices </li></ul>-Current Data on Record and Upload Often -Utilize Student/Employee Profile Forms -Train N...
Q & A
Thank you for joining us today   Sarah Hodges: [email_address] Rochelle Cancienne-Touchard: [email_address]   Blackboard C...
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Blackboard Connect Webinar: Preparing for Inclement Weather

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Learn about best practices for preparing for severe storms and bad weather. View how two district experts from NC and LA help to prepare their district when the weather turns bad and remain in touch throughout the storms.

Blackboard Connect provides mass notification services to schools and districts. We work with you to communicate your most important information.

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  • Brian Harris
  • Blackboard Connect Webinar: Preparing for Inclement Weather

    1. 1. Preparing for Inclement Weather and Maintaining Communication Throughout the Storm <ul><li>Sarah Hodges </li></ul><ul><li>Beaufort County Schools, NC </li></ul><ul><li>Rochelle Cancienne-Touchard </li></ul><ul><li>St. Charles Parish Public Schools, LA </li></ul>
    2. 2. How K-12 Benefits from Blackboard <ul><li>Communicate with parents, students and teachers more effectively, in an instant </li></ul><ul><li>Address student needs more quickly, efficiently </li></ul><ul><li>Deliver real-time performance assessment </li></ul><ul><li>Reduce communications costs </li></ul><ul><li>Overcome language barriers </li></ul><ul><li>Increase parent participation </li></ul>More Effectively Respond to Today’s District Challenges COMMUNITY
    3. 3. Safety & Security <ul><li>Adoption </li></ul><ul><li>Outcomes </li></ul>District Challenges <ul><li>Reaching parents, staff and community in minutes </li></ul><ul><li>Effective crisis management and mitigation </li></ul><ul><li>Growing MNS expectations from the community </li></ul><ul><li>Exploring new modes of communication </li></ul><ul><li>Public relations and media communication </li></ul><ul><li>Rumor abatement and control </li></ul>Blackboard Connect enables administrators to easily and reliably reach entire communities in minutes via multimodal communication that includes voice, e-mail and SMS. With 99.999% uptime, a robust infrastructure and maximum system capacity, you can trust Blackboard Connect will deliver your time sensitive messages.
    4. 4. Blackboard Connect <ul><li>Fully-hosted notification and alert solution used for reaching millions in minutes through: </li></ul><ul><ul><li>Voice </li></ul></ul><ul><ul><li>Email </li></ul></ul><ul><ul><li>SMS </li></ul></ul><ul><ul><li>TTY </li></ul></ul><ul><ul><li>Social Networks </li></ul></ul><ul><ul><li>More! </li></ul></ul><ul><li>6,000+ clients in K12, HE, and Gov. </li></ul><ul><li>Hundreds of millions of messages delivered annually. 99.999% uptime, 24/7/365 client care. </li></ul><ul><li>SIS, School Lunch POS, RSS, Twitter and Facebook account integration </li></ul>Multi-Modal Alerts & Notifications
    5. 5. Sarah Hodges Public Information Officer shodges@beaufort.k12.nc.us The “5am-Proof” Inclement Weather Communications Plan for a One Person PR Office www.beaufort.k12.nc.us
    6. 6. <ul><li>Crisis & Daily Communications </li></ul><ul><li>Alert Now Manager / Trainer </li></ul><ul><li>Web Master / Trainer </li></ul><ul><li>School News Program </li></ul><ul><li>and more . . . </li></ul><ul><li>Public Information Officer </li></ul>My Role Former TV director for local station, also did promotions, wrote and shot news when needed Handled closing and delays for on-air Covered schools for local paper before being hired with system
    7. 7. <ul><li>GOOGLE MAPS </li></ul>Pamlico River
    8. 8. About Beaufort County Schools <ul><li>A geographically challenged school system </li></ul><ul><li>828 square miles, divided by a river Three attendance areas served within the county </li></ul><ul><li>Average Daily Membership, around 7,000 students Approximately 1,000 staff members </li></ul><ul><li>61.41% received Free/Reduced Lunch 2010-2011 51% white, 33% Black, 12% Hispanic – Pockets of Mandarin, Indian other students </li></ul><ul><li>BCS relies on Alert Now & District Web Site 3 area television stations, 4 local newspapers, 1 e-newspaper </li></ul><ul><li>102 school buses travel approximately 8,300 miles daily 64% of students assigned to buses - Buses roll as early as 5:30am daily </li></ul>geography population communications buses students
    9. 9. <ul><li>Need to improve school to home communications in a diverse county, especially in times of crisis. </li></ul><ul><li>Challenges included: </li></ul><ul><li>Access to Technology </li></ul><ul><li>Geographic </li></ul><ul><li>Socio-economic </li></ul><ul><li>Cultural </li></ul><ul><li>Language barriers </li></ul><ul><li>Our Alert Now Story </li></ul><ul><li>Signed on July 2008 for 2008-2009 school year </li></ul>
    10. 10. <ul><li>Pull bad number reports monthly. Update through data managers. </li></ul><ul><li>Daily auto-load from student data system into Alert Now. </li></ul><ul><li>Update staff and bus driver rosters quarterly or more if needed. </li></ul><ul><li>Record likely messages night before if decision not made. </li></ul>The Plan . . . when time allows <ul><li>You can not wait for the storm </li></ul>
    11. 11. <ul><li>September 2010 </li></ul><ul><ul><ul><li>Leftovers of former tropical storm come up US east coast </li></ul></ul></ul><ul><ul><ul><li>Rain, winds, flooding, tornadoes </li></ul></ul></ul><ul><ul><ul><li>Homes lost to flooding in county </li></ul></ul></ul><ul><li>Closed September 30 & October 1 </li></ul><ul><ul><ul><li>Decisions made evening before to all parents time to plan </li></ul></ul></ul><ul><ul><ul><li>Focus on helping people in less impacted areas understand why closing is necessary </li></ul></ul></ul><ul><ul><ul><li>Planning a must when writing AN scripts </li></ul></ul></ul><ul><ul><ul><li>Having bus drivers and monitors separate a big bonus </li></ul></ul></ul><ul><li>Dangerous Remnants </li></ul><ul><li>Last of Tropical Storm Nicole Causes Shutdown </li></ul>
    12. 12. <ul><li>Collecting funds owed from charges in the cafeteria </li></ul><ul><li>Reminders regarding free/reduced lunch application availability </li></ul><ul><li>Morning and afternoon bus rider lists in each school system to allow calls for late buses and accidents </li></ul><ul><li>Attendance messages </li></ul><ul><li>Middle school and high school </li></ul><ul><li>Additional Uses </li></ul><ul><li>A Learning Process for Everyone </li></ul>
    13. 13. <ul><li>Let “ Show Time ” be your least stressful moment! </li></ul><ul><li>Know long before storm how best to relay closings/delays to media so you can focus on students and staff! </li></ul>Best Practices <ul><li>Making life more simple when the storm arrives </li></ul>
    14. 14. <ul><li>St. Charles Parish Public Schools Rochelle Cancienne-Touchard Director of Public Information </li></ul>www.stcharles.k12.la.us
    15. 15. <ul><li>District Profile </li></ul>-Located 25 miles West of New Orleans -17 schools -7 centers -10,000 students -1744 employees (largest employer) -47% Free and Reduced Lunch -Economic base dominated by the energy and petro-chemical industries www.stcharles.k12.la.us
    16. 16. <ul><li>Communication Strategies </li></ul>-Communication Audit -Long Range Strategic Communication Plan -Assess communication tools -Blackboard Connect www.stcharles.k12.la.us
    17. 17. <ul><li>The Calm Before the Storm </li></ul>-Upload student/employee data -Verify employee groups -Verify media contact information -Verify neighboring colleague contact information -Back up computer files -Review checklists for other communication resources www.stcharles.k12.la.us
    18. 18. <ul><li>Hurricane KATRINA </li></ul>-April-Signed Blackboard Connect Contract -Summer-Collected/Uploaded Employee Data -August 15 th -First Day of School -August 19 th -Blackboard Connect Forms Due -August 22 nd -Schools Begin to Enter Data -August 24 th -Awareness is Heightened -August 26 th - Continue Monitoring Storm -August 27 th -Mandatory Evacuation Ordered -August 29 th -Hurricane Katrina Makes Landfall www.stcharles.k12.la.us
    19. 19. <ul><li>Immediate Challenges </li></ul>-Communication lines down -Landline -Cell -Satellite -Internet -Locating Local Radio and TV Stations www.stcharles.k12.la.us
    20. 20. <ul><li>Our Lifeline </li></ul>-Local agencies work together to disseminate clear and concise messages- ONE VOICE! -Daily Blackboard Connect messages -Update Industry Leaders -Assist Evacuees -Diffuse Rumors from National Broadcasts -Stage Distribution Sites -Encourage Businesses to Re-open -Work with Local Governments -Establish Normalcy www.stcharles.k12.la.us
    21. 21. <ul><li>Beyond the Emergency </li></ul>-Back to School -Delinquent Meal Money -Field Trips -Parent-Teacher Conferences -Progress Reports/Report Cards -Open Houses -Early Dismissal -Holidays -Testing -Attendance -Training Exercises www.stcharles.k12.la.us
    22. 22. <ul><li>Best Practices </li></ul>-Current Data on Record and Upload Often -Utilize Student/Employee Profile Forms -Train New Blackboard Connect Users -Educate Stakeholders -Maintain One Voice www.stcharles.k12.la.us
    23. 23. Q & A
    24. 24. Thank you for joining us today Sarah Hodges: [email_address] Rochelle Cancienne-Touchard: [email_address] Blackboard Connect helps districts create networks and facilitates the sharing of information, critical to ensuring students develop 21 st century skills. Explore the vast array of school to home mass communication options. Contact Blackboard Connect to learn more: www.blackboard.com/connect 800-213-7168

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