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To lend or not to lend? With ALPE it is easier! An Italian cooperative system fr checking ILL permitted uses I e-resource licenses

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Paper presented by Laura Garbolino at the 15th IFLA ILDS Conference "No Library Left Behind: Cross-Border Resource Sharing", Paris, France, 04-06 October 2017 http://www.ilds2017.org/
Authors: Franco Bessone, Giovanna Colombo, Elena De Carolis, Gustavo Filippucci, Laura Garbolino, Enza Gasbarro, Silvana Mangiaracina, Ornella Russo, Elisabetta Tamburini, Alessandro Tugnoli

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To lend or not to lend? With ALPE it is easier! An Italian cooperative system fr checking ILL permitted uses I e-resource licenses

  1. 1. TO LEND OR NOT TO LEND? WITH ALPE IS EASIER! AN ITALIAN COOPERATIVE SYSTEM FOR CHECKING ILL PERMITTED USES IN E-RESOURCE LICENSES Franco Bessone, Giovanna Colombo, Elena De Carolis, Gustavo Filippucci, Laura Garbolino, Enza Gasbarro, Silvana Mangiaracina, Ornella Russo, Elisabetta Tamburini, Alessandro Tugnoli
  2. 2. Breaf history of ALPE… • ALPE (Archivio Licenze Periodici Elettronici) is a national archive of ILL clauses, extracted from “standard” and negotiated licenses, created to manage, to publicly share and to check the permitted uses of e-resources for ILL and document supply • Born in 2012 of a proposal by CNR Bologna Research Library to support NILDE librarians to comply with publishers ILL conditions. NILDE is the Italian network for inter-library document exchange • Today the ALPE working group is composed of 26 librarians and technicians from several research and academic institutions • The success key of the ALPE group is its working model: • share and collaborate to build a common Knowledge • create and keep updated a tool useful to ILL librarians day by day roles are different and everyone is prime 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino2
  3. 3. ALPE •WHY ALPE •HOW it works •HOW it helps •WHAT findings •WHEN it happens •WHICH opportunities •WHO we are 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino3
  4. 4. WHY The policies for e-resources sharing are defined and conditioned by the license agreement • Create a national archive of clauses with a standardized description in order to minimize the risk of subjective interpretation of the licenses by librarians and to be easily usable • Create a integrated system ALPE-NILDE to search and identify the proper licenses for each document and each library in lending activity 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino4
  5. 5. WHY • Analysis of the NILDE network transactions shows that ILL requests for recent publications (i.e. articles published over the previous five years) account for 47% of the total number of requests. • Libraries shifted their collections from printed to e-collections so we expect an increased use from/of ILL of e-materials. For this reason the knowledge of ILL conditions in e-journal licenses is crucial. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino5
  6. 6. WHY • The problem arises when ILL staff have to manage the service from different publishers and vendors and they have to correctly identify the right license for the specific individual article they are lending in a shortest time. • ILL librarians have to understand the legal language of license. The difficulty is also due to the technical and sometimes vague nature of license wording with respect to ILL clauses. • For ALPE working group that means that the licensing rights of all titles need to be communicated to the different ILL staff of over 900 NILDE libraries. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino6
  7. 7. HOW works • Research the available licenses for an article (using journal ISSN and pub year) and select the right license subscribed by one’s istitution. • Render the textual contents ILL clauses in a schema • Apply the correct condition in the ILL transaction 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino7
  8. 8. HOW works 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino8
  9. 9. HOW works 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino9 ALPE Search Engine PUBLISHER 1 www.pub.com AGGREGATOR 1 www.aggregator1.com AGGREGATOR 2 www.aggregator2.com ALPE Public Archive ISSN + year 2016
  10. 10. HOW helps… from the license • Example of terms and conditions The Licensee may supply another library within Italy a single print copy of an electronic original of an individual document being part of the Licensed Matherias. Supply shall be by post, fax or secure transmission (using Ariel, Nilde or its equivalent, whereby the electronic file is deleted immediatly after printing) for the purposes of reserach or private study and not for commercial use (Emerald neg. 2014) 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino10
  11. 11. HOW helps… to the schema 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino11 Mail, fax or secure electronic delivery (ARIEL, NILDE and equivalent systems) Mail, fax or secure electronic delivery (unspecified systems) Mail, fax or electronic delivery ILL clause ILL clause text ILL permitted Delivery allowed conditions Document format to supply Obligations for requesting library Type of requesting library Obligations for supplying library Public notes Mail and fax Mail, fax or secure electronic delivery (only ARIEL, excluding other systems) Mail, fax or secure electronic delivery (ARIEL and equivalent systems) License Data Type of license Name of publisher/vendor URL of e-Resources Platform Access Rights holder License duration Subscription type Subscribed organization/library Data for identifying the license Data of license signed libraries
  12. 12. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino12 HOW helps
  13. 13. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino13 HOW helps… ALPE steps into NILDE interface
  14. 14. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino14 HOW helps …ALPE steps into NILDE interface
  15. 15. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino15 HOW helps …ALPE steps into NILDE interface
  16. 16. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino16 HOW helps …ALPE steps into NILDE interface
  17. 17. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino17 HOW helps …ALPE steps into NILDE interface
  18. 18. WHAT findings ALPE licenses by year 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino18 0 20 40 60 80 100 120 2013 2014 2015 2016 2017 3 50 104 103 103 0 1 26 28 9 3 49 78 75 94 n. of License n. of License with ILL negotiated clause n. of License with ILL standard clause
  19. 19. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino19 WHAT findings How many licenses valid in year 2017? 130 Publishers 114 (64%) LicensewithILL standardclause 64 (36%) License with ILL negotiated clause178 valid licenses at the 2017
  20. 20. WHAT findings ILL permitted uses in ALPE licenses 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino20 ILL permitted 134 licenses (75%) ILL not specified 24 licenses (14%) ILL not permitted 20 licenses (11%) Only mail or fax delivery 14 licenses (10%) Electronic delivery 120 licenses (90%) SEDD not NILDE 8 licenses (7%) SEDD with NILDE 77 licenses (64%) Electronic delivery 35 licenses (29%)
  21. 21. WHAT findings ALPE in NILDE lending work-flow 90 licenses used from ALPE in July 2017 11.781 lending requests fulfilled 4.096 (47%)  print - not subject to license 2.810 (24%)  license found and applied 2.162 (18%)  license not found 1.315 (11%)  license found but not applied 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino21
  22. 22. 2012 2013 2014 I SEM 2014 II SEM 2015 2016 2017 2018 WHEN ALPE is a growing organism 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino22 START PROJECT Request for comments LICENCE ANALYSIS & START SW DEVELOP- MENT LICENCE MANAGE- MENT APPLICATION BUILDING COMMUNITY ALPE WG ILL CLAUSE SHARED SCHEMA ALPE ARCHIVE POPULATED ALPE NILDE INTEGRATI ON SEARCH ENGINE BUILDING INTERNATIONAL PARTNERSHIP STRESS TEST ARCHIVE API UPDATE ARCHIVE UPDATE ARCHIVE SW Community LOGS ANALYSIS
  23. 23. WHICH… opportunities • Growth of knowledge and awareness about copyright issues and permitted uses in electronic resources • Opportunity to ask ALPE working group for help and support about licenses • Become member of ALPE working groups • An institution can negotiate more favorable clauses by knowing the existence of better situations • By applying the clauses, institutions are guaranteed to be compliant with the clauses for the access to the subscribed content 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino23
  24. 24. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino24 Laura Garbolino Gustavo Filippucci Silvana Mangiaracina Elena De Carolis Elisabetta Tamburini Enza Gasbarro Alessandro Tugnoli Franco Bessone Ornella Russo Giovanna Colombo
  25. 25. Thanks! Contact us at alpe-support@area.bo.cnr.it ALPE public archive https://nilde.bo.cnr.it/licenze.php ALPE API https://nilde.bo.cnr.it/doc/api/#licenses 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino25

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