First Things First

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First Things First

  1. 1. First Things First 47
  2. 2. 2 First Things First - Paradigms Ineffective: I put urgent things first. Effective: I put important things first. Put First Things First
  3. 3. 3 The Time Matrix Put First Things First I NECESSITY III DECEPTION IV WASTE AND EXCESS II EFFECTIVENESS
  4. 4. 4 Live North of the Line Put First Things First <ul><li>Preparation </li></ul><ul><li>Prevention </li></ul><ul><li>Planning </li></ul><ul><li>Relationship building </li></ul><ul><li>Re-creation </li></ul><ul><li>Values clarification </li></ul><ul><li>Trivia, busywork </li></ul><ul><li>Irrelevant phone calls, mail, e-mail </li></ul><ul><li>Time-wasters </li></ul><ul><li>“ Escape” activities </li></ul><ul><li>Excessive TV, Internet, relaxation </li></ul><ul><li>Needless interruptions </li></ul><ul><li>Unnecessary reports </li></ul><ul><li>Unimportant meetings, phone calls, mail, e-mail </li></ul><ul><li>Other people’s minor issues </li></ul><ul><li>Crises </li></ul><ul><li>Pressing problems </li></ul><ul><li>Deadline-driven projects, meetings, reports </li></ul>Live North of the Line
  5. 5. 5 Demonstration Put First Things First BIG ROCKS
  6. 6. 5 First Things First Put First Things First Planning
  7. 7. 6 Tips for Weekly Planning When? Before the week begins. Where? Someplace quiet. How Long? 20 – 30 minutes. Put First Things First
  8. 8. 7 Plan Weekly Put First Things First <ul><li>Review mission and roles. </li></ul><ul><li>Choose big rocks. </li></ul><ul><li>Schedule the week. </li></ul>
  9. 9. 8 Weekly Compass Put First Things First Project Manager Parent Spouse Friend
  10. 10. 9 What Is the Most Important Thing? Put First Things First Project Manager Parent Spouse Friend Finalise budget Draft meeting agenda Attend parent-teacher conference Date night What is the most important thing I can do in this role this week?
  11. 11. Traditional Scheduling Put First Things First 9 M T W Th F Sa Su
  12. 12. “ Big Rocks” Scheduling Put First Things First 10 M T W Th F Sa Su
  13. 13. 11 Plan Daily Put First Things First <ul><li>Check today’s appointments. </li></ul><ul><li>Make a realistic list. </li></ul><ul><li>Prioritise (ABC, 123). </li></ul>
  14. 14. 12 Tips for Daily Planning When? Before the day begins. Where? Someplace quiet. How Long? 5–10 minutes. Put First Things First
  15. 15. 13 Video Put First Things First The QII Lifestyle

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