Digitizing Local Collections
An ICPC SOS preconference workshop
presented on June 5, 2014.
Digitizing Local Collections by...
Who are we? Who are you?
Nancy E. Kraft
Head, Preservation & Conservation
nancy-e-kraft@uiowa.edu
Bethany Davis
Digital Pr...
Outline for the afternoon
* Introductions
* Project planning & digitization workflow
* Access & metadata
* Digital preserv...
Digital Collections
Metadata
Well-formed digital objects
Digital preservation
Access
Project Planning
* Value & Use
* Condition & Characteristics of originals
* Acceptability of the resulting digital object
...
Do this:
Frederick W. Kent Photograph Collection - Subseries: Theatre
Don’t do that:
Keith/Albee Vaudeville Theater Collection - Scrapbook 48
Digitization Workflow
* Draw it out
* Talk about it
* Do a pilot
* Revise
Project Management Tool
http://www.trello.com
Digitizing Collections
Digital copy stand:
Nikon D300, 12-24 mm
lens
Cool Lites (compact
fluorescent lenses)
Image provide...
Digitizing Collections
Zeutschel 12000
Overhead scanner
Digitizing Collections
E.W. Ensign Diary. Civil War Collection.
Scanning Demo
Capture Resources
Association for Library Collections &
Technical Services (ALCTS)
Minimum Digitization Capture Recommenda...
Images from the
ALCTS Minimum
Digitization Capture
Recommendations.
Manuscripts.
Left to
Right:
200 ppi
300 ppi
400 ppi
50...
Capture Resources
National Archives & Records
Administration (NARA)
Reformatting Approaches
http://www.archives.
gov/prese...
Capture Resources
Federal Agencies Digitization Initiative
Still Image Working Group
Technical Guidelines for Digitizing C...
Folder & File Names
* Plan folder and file names that
are
- Unique
- Scalable
- Descriptive
- Meaningful
Metadata
(tempting to avoid)
Metadata
* Another term for cataloging
– Subject
– Author
– Title
– Etc.
* Provides searching capability for user
Metadata
* Establish a metadata record structure
* Make decisions based on user
* Take advantage of templates
* Identify s...
Metadata
* CDP Dublin Core Metadata Best Practices
* LC Name and Subject Authorities
* DCMI Type Vocabulary
- Type (DCMI):...
Benefits of standards
* Enhance reliability of retrieval.
* Enable compatibility with other collections
(cross-database se...
Metadata
* Goal: Standardized & shareable metadata.
Metadata
* Goal: Standardized & shareable metadata.
Villarreal sisters on bicycle,
Sheffield, Iowa, 1965
Follow established standards
* No need to reinvent the wheel.
* Look at other online collections.
http://digital.lib.uiowa...
Creating Metadata
* Keywords, search points, access...
* Title, creator, subject, location, time.
* What is important to t...
Metadata Tips
* Review and revise.
* After finishing a batch of records, review
process and look for ways to improve it.
*...
Preservation Activities
Digital Preservation
“The active management of digital content
over time to ensure ongoing access.”
National Digital Infor...
Life Cycle Model
National Digital
Stewardship Alliance
* Created the Levels of Preservation.
* Goal: simplicity, practicality, reflective o...
Digital Preservation
* LOCKSS
* CLOCKSS
* Portico
* Archive-It
Digital Preservation
* Multiple copies saved to multiple media
across multiple locations.
* Keep the original.
* Don’t be ...
Contact Information
Nancy E. Kraft
Head, Preservation & Conservation
nancy-e-kraft@uiowa.edu
Bethany Davis
Digital Process...
Resource Links
Helpful links compiled by yours truly:
Capture Resources
https://wiki.uiowa.
edu/display/DigiDoc/Capture+Re...
"Digitizing Local Collections"
An ICPC SOS Preconference Workshop
Find this presentation at
Slideshare.net/BethanyDavis
Pr...
ICPC SOS workshop
ICPC SOS workshop
ICPC SOS workshop
ICPC SOS workshop
ICPC SOS workshop
ICPC SOS workshop
ICPC SOS workshop
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ICPC SOS workshop

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"Digitizing Local Collections": An Iowa Conservation and Preservation Consortium (ICPC) Save Our Stuff (SOS) preconference presented by Nancy E. Kraft and Bethany Davis at the University of Iowa Main Library on June 5, 2014.

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ICPC SOS workshop

  1. 1. Digitizing Local Collections An ICPC SOS preconference workshop presented on June 5, 2014. Digitizing Local Collections by Nancy E. Kraft and Bethany R. Davis is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.
  2. 2. Who are we? Who are you? Nancy E. Kraft Head, Preservation & Conservation nancy-e-kraft@uiowa.edu Bethany Davis Digital Processing Coordinator Librarian bethany-davis@uiowa.edu
  3. 3. Outline for the afternoon * Introductions * Project planning & digitization workflow * Access & metadata * Digital preservation * Conservation & digitization space tour
  4. 4. Digital Collections Metadata Well-formed digital objects Digital preservation Access
  5. 5. Project Planning * Value & Use * Condition & Characteristics of originals * Acceptability of the resulting digital object * Existing access aids * Copyright
  6. 6. Do this: Frederick W. Kent Photograph Collection - Subseries: Theatre
  7. 7. Don’t do that: Keith/Albee Vaudeville Theater Collection - Scrapbook 48
  8. 8. Digitization Workflow * Draw it out * Talk about it * Do a pilot * Revise
  9. 9. Project Management Tool http://www.trello.com
  10. 10. Digitizing Collections Digital copy stand: Nikon D300, 12-24 mm lens Cool Lites (compact fluorescent lenses) Image provided by Nancy Kraft.
  11. 11. Digitizing Collections Zeutschel 12000 Overhead scanner
  12. 12. Digitizing Collections E.W. Ensign Diary. Civil War Collection.
  13. 13. Scanning Demo
  14. 14. Capture Resources Association for Library Collections & Technical Services (ALCTS) Minimum Digitization Capture Recommendations http://www.ala. org/alcts/resources/preserv/minimum- digitization-capture-recommendations
  15. 15. Images from the ALCTS Minimum Digitization Capture Recommendations. Manuscripts. Left to Right: 200 ppi 300 ppi 400 ppi 500 ppi 600 ppi 700 ppi
  16. 16. Capture Resources National Archives & Records Administration (NARA) Reformatting Approaches http://www.archives. gov/preservation/products/definitions/reforma tting.html
  17. 17. Capture Resources Federal Agencies Digitization Initiative Still Image Working Group Technical Guidelines for Digitizing Cultural Heritage Materials… http://www.digitizationguidelines.gov/
  18. 18. Folder & File Names * Plan folder and file names that are - Unique - Scalable - Descriptive - Meaningful
  19. 19. Metadata (tempting to avoid)
  20. 20. Metadata * Another term for cataloging – Subject – Author – Title – Etc. * Provides searching capability for user
  21. 21. Metadata * Establish a metadata record structure * Make decisions based on user * Take advantage of templates * Identify standards and best practices
  22. 22. Metadata * CDP Dublin Core Metadata Best Practices * LC Name and Subject Authorities * DCMI Type Vocabulary - Type (DCMI): still image * Getty Art and Architecture Thesaurus - Type (AAT): scrapbooks
  23. 23. Benefits of standards * Enhance reliability of retrieval. * Enable compatibility with other collections (cross-database searching). * Make maintenance and possible migration of data easier. * Following cataloging standards (AACR2, LCSH, etc.) is best, but consistency is most important.
  24. 24. Metadata * Goal: Standardized & shareable metadata.
  25. 25. Metadata * Goal: Standardized & shareable metadata.
  26. 26. Villarreal sisters on bicycle, Sheffield, Iowa, 1965
  27. 27. Follow established standards * No need to reinvent the wheel. * Look at other online collections. http://digital.lib.uiowa.edu/
  28. 28. Creating Metadata * Keywords, search points, access... * Title, creator, subject, location, time. * What is important to the user? * Let’s be tersely descriptive.
  29. 29. Metadata Tips * Review and revise. * After finishing a batch of records, review process and look for ways to improve it. * Start with a small batch, 20 or fewer records. * Template whatever you can – eliminate keystrokes.
  30. 30. Preservation Activities
  31. 31. Digital Preservation “The active management of digital content over time to ensure ongoing access.” National Digital Information Infrastructure and Preservation Program (NDIIPP) http://www.digitalpreservation.gov
  32. 32. Life Cycle Model
  33. 33. National Digital Stewardship Alliance * Created the Levels of Preservation. * Goal: simplicity, practicality, reflective of best practices. * Independent of formats & systems. * Broadly useful.
  34. 34. Digital Preservation * LOCKSS * CLOCKSS * Portico * Archive-It
  35. 35. Digital Preservation * Multiple copies saved to multiple media across multiple locations. * Keep the original. * Don’t be afraid to start small & simple. * Active management.
  36. 36. Contact Information Nancy E. Kraft Head, Preservation & Conservation nancy-e-kraft@uiowa.edu Bethany Davis Digital Processing Coordinator Librarian bethany-davis@uiowa.edu
  37. 37. Resource Links Helpful links compiled by yours truly: Capture Resources https://wiki.uiowa. edu/display/DigiDoc/Capture+Resources Equipment List https://wiki.uiowa. edu/display/DigiDoc/Equipment+List
  38. 38. "Digitizing Local Collections" An ICPC SOS Preconference Workshop Find this presentation at Slideshare.net/BethanyDavis Presented June 5, 2014 by Bethany Davis & Nancy E. Kraft.

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