Welcomes You to the Webinar On         R12 Financials Upgrade:Getting The Most From Your ERP Investment
Agenda Investing in Oracle R12    Oracle Drivers    Why are People Investing Improvements in R12 Financials    SLA   ...
Investing in Oracle R12                          3
Investing in R12Business Drivers for R12   What?        Lower Cost of Ownership        Improve Processing Efficiency   ...
Investing in R12 Business Drivers for R12  Results   Single responsibility for multi org environments   Single ledgers t...
Investing in R12Why are People Upgrading in R12?  De-support of 11i  Hundreds of New and Enhanced Features  Productivit...
Investing in R12Why are People Upgrading in R12?  Centralized Financial Management  Policies and Business Rules = event ...
Improvements               8
Investing in R12 – User ExperienceNew Look and Feel         Before R12                                            In R12  ...
Investing in R12 – User ExperienceStandard Reports
Improvements in R12 FinancialsOracle R12 Financial Architecture                                                           ...
Improvements in R12 FinancialsMOAC: Multi-Org Access Control                                    Belgium              Holla...
Improvements in R12 FinancialsOracle R12 Financial Architecture   Accounting Setup Manager      Simultaneous Accounting ...
Improvements in R12 FinancialsSubledger Accounting  Rule-based accounting engine, toolset and repository supporting both ...
Improvements in R12 FinancialsSubledger Accounting
Improvements in R12 FinancialsLedger and Ledger Sets     Maintain Multiple Accounting Representations with Secondary Ledge...
Improvements in R12 FinancialsClose Process   Release 11i                                                             Rele...
Improvements in R12 FinancialsSLA Key Benefits  Allocate, post, and report on many ledgers at the same time  Provide rea...
Improvements in R12 FinancialsCentralized Setup    Centralized Setups and Dashboards for Financials    Centralized Setup...
Centralized SolutionSetups                       Legal entities                       Ledgers                       Curren...
Centralized SolutionOracle E-Business Tax :Centralized Global Tax Business Needs                                          ...
Centralized SolutionBank Model            OU A            OU B            OU C              Single Payment                ...
Improvements in R12 FinancialsPayables - Payments  Oracle Payments     Oracle Payments is an e-Business Suite module Pay...
Improvements in R12 FinancialsPayables – Payment Manager     Pay Run Process       Initiation       Review Invoice Sele...
Improvements in R12 FinancialsPayables – Other Features  Quick Payments  Subcontractor Management for Engineering and Co...
Improvements in R12 FinancialsReceivables – Revenue Management In R12 revenue recognition is based on Rules and Events, an...
Improvements in R12 FinancialsReceivables – Other Features  The ‘Cash Application Work Queue’ feature enables users to   ...
Improvements in R12 FinancialsProcurement    Work Center tabs:       Requisitions: View and Process Requisitions into Or...
Improvements in R12 FinancialsProcurement    Advanced Approval Support for Requisitions    Auto-Approval Tolerances for ...
Keys to Success – Tips & Tricks                                  30
Keys to SuccessUpgrade Options What path do I take?  Flexibility to determine which data comes over     Size of data can...
Keys to SuccessPlanning Tips Upgrade  Iterative Upgrade Process (3 minimal culminating with UAT)        Iteration 1     ...
Keys to SuccessPlanning Tips Change Management  Buy in from all stakeholders  User Involvement. Get Financial Users invo...
Keys to SuccessPlanning Tips Testing  Test, Test, Test  Validate all your assumptions… make sure you can still do what y...
Keys to SuccessOperational Tips     Clean up date before the upgrade (tax, supplier, data, etc)     Print off any report...
Technical Planning                     36
Technical PlanningTechnology Stack - Release 11i      Client           Application                    Database     JInitia...
Technical PlanningTechnology Stack – Release 12     Client           Application               Database                   ...
Technical PlanningEBS Support  Release   GA date    Premier        Extended       Sustaining                       Support...
Technical PlanningAnalysis and Planning – Application Migration Path                                           DB one-off ...
Technical PlanningUpgrade Path   Applications R11.5.7 and below requires to first upgrade to    R11.5.10.2/10gR2   Appli...
Technical PlanningOverview – Upgrade by Request  Option to additionally upgrade historical data that has not been   upgra...
Technical PlanningBest Practices   Use hardware that closely matches with that of Production during Test    upgrade   Us...
Technical PlanningBest Practices  Perform the following tasks in advance to reduce extended downtime:   Convert to Multi ...
Technical PlanningBest Practices   Perform the following key tasks to substantially reduce the downtime    during your up...
Technical PlanningBest Practices   Gather statistics before your upgrade using Gather schema statistics    concurrent pro...
Q&A      47
Contact Information         For more information about this webinar or NewGen’s services,         please contact         E...
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R12financialsupgrade22010 12659159458494-phpapp01

  1. 1. Welcomes You to the Webinar On R12 Financials Upgrade:Getting The Most From Your ERP Investment
  2. 2. Agenda Investing in Oracle R12  Oracle Drivers  Why are People Investing Improvements in R12 Financials  SLA  AP  AR  Procurement Keys to Success - Tips and Tricks Technical Planning Q&A 2
  3. 3. Investing in Oracle R12 3
  4. 4. Investing in R12Business Drivers for R12  What?  Lower Cost of Ownership  Improve Processing Efficiency  Provide Greater Control (GRC)  Business trends • Global Market • Financial Roles = Business advisor with focus on profitable growth • Reduce risk and complexity  How?  Simplify financial management  Secure  Standardize / Centralize  Usability 4
  5. 5. Investing in R12 Business Drivers for R12 Results  Single responsibility for multi org environments  Single ledgers to manage multiple currencies  Ledger sets to manage accounting processes across ledgers  Single setup to configure accounting  Centralized rules engine (tax and intercompany transactions)  Central and simple payment engine  Centralized trading management architecture (suppliers, banks, customers)  Simplified reporting with DBI and XML 5
  6. 6. Investing in R12Why are People Upgrading in R12?  De-support of 11i  Hundreds of New and Enhanced Features  Productivity Enhancements  Productivity for Shared Service Centers - multiple operating units from a single responsibility  Automation of intercompany accounting  Better reconciliation reporting  improved processing - Faster period close  Integrated cross-application business flows  Control  Workflow processes identify policy violations  Subledger Accounting for multiple accounting requirements  Auditing capability for balances in General Ledger 6
  7. 7. Investing in R12Why are People Upgrading in R12?  Centralized Financial Management  Policies and Business Rules = event driven  Improved Reporting capability  All detail available for drilldown  Better User Interfaces  Less Clicks and Pop Ups  Comfortable look and feel  Better Integration  Potential to Minimize Customizations  Opportunity to migrate to new Technology  Adopting best practices 7
  8. 8. Improvements 8
  9. 9. Investing in R12 – User ExperienceNew Look and Feel Before R12 In R12 One place for creating supplier, updating supplier information, and managing supplier profile
  10. 10. Investing in R12 – User ExperienceStandard Reports
  11. 11. Improvements in R12 FinancialsOracle R12 Financial Architecture Ledger and Ledger Sets General Ledger General Ledger General Ledger Ledger & Ledger Sets Centralized Accounting Model, Rules Engine and Repository Centralized Solution Set Inter Subledger Tax Bank Legal Entity Company Accounting Engine Model Role based Multi-Org Access access to Control Operating Inventory Receivables Projects Units Work in Process Purchasing Payables 11
  12. 12. Improvements in R12 FinancialsMOAC: Multi-Org Access Control Belgium Holland Denmark Perform multiple tasks Legal Entity Legal Entity Legal Entity across operating units (OUs) without changing responsibilities Belgium Holland Denmark Operating Unit Operating Unit Operating Unit Single Responsibility • Define and manage OUs from a central location • View and manage customers across OUs For Example: • Enter and pay invoices across OUs • Receive goods across any OU • Negotiate with suppliers for your enterprise, not just your OU 12
  13. 13. Improvements in R12 FinancialsOracle R12 Financial Architecture  Accounting Setup Manager  Simultaneous Accounting For Multiple Reporting Requirements  Improved Processing Efficiency  Data Access to Multiple Legal Entities and Ledgers  Simultaneous Opening and Closing of Periods for Multiple Ledgers  Simultaneous Year-End Closing Journals for Multiple Ledgers  Replacement for Disabled Accounts  Security  Data Access Security for Legal Entities and Ledgers  Management Reporting and Security  Prevent Reversal of Unposted Journals  Security for Definitions  Auditability  Journal Line Reconciliation
  14. 14. Improvements in R12 FinancialsSubledger Accounting  Rule-based accounting engine, toolset and repository supporting both Oracle E-Business Suite and external modules  Allows multiple accounting representations for a single business event  Ensure both corporate visibility and local compliance by automatically creating accounting for all legal entities  Retains the most granular level of detail in the subledger accounting model (with drilldown to transactions)  Introduces a common data model and UI across subledgers, replacing various 11i setups and providing a single source of truth for financial and management analysis  Subledger reporting (e.g. Subledger journal reports, open account balances listing)  Simplify inter-account reconciliation for key business flows such as procure-to-pay or order-to-cash
  15. 15. Improvements in R12 FinancialsSubledger Accounting
  16. 16. Improvements in R12 FinancialsLedger and Ledger Sets Maintain Multiple Accounting Representations with Secondary Ledgers Legal Entity Corporate Ledger Local Statutory Ledger Accounting (Primary Ledger) (Secondary Ledger) Transactions 16
  17. 17. Improvements in R12 FinancialsClose Process Release 11i Release 12 Transactions Transactions Distributions Distributions Product Period Close Balancing Lines Balancing Lines SLA Journals Product Period Close GL Journals GL Journals GL Balances GL Balances 17
  18. 18. Improvements in R12 FinancialsSLA Key Benefits  Allocate, post, and report on many ledgers at the same time  Provide real-time view of financial position without first performing a consolidation  Simplify daily ledger operations and accelerate the month end close  Open/Close Periods Independently or Simultaneously  View Journals and Account Balances for one or all ledgers without changing responsibilities  Report on One or All Ledgers in a Ledger Set  Maintain compliance with multiple legislative, industry or geography requirements concurrently in a single instance  Increase transparency and enable full auditability of the transaction and accounting data through the new data model  Improves accounting reconciliation through support for business flows across modules
  19. 19. Improvements in R12 FinancialsCentralized Setup  Centralized Setups and Dashboards for Financials  Centralized Setup for Banks  Centralized Tax Setup (integrated with all modules, e.g AP, AR, etc)  Payments and Funds are handled through Oracle Payments
  20. 20. Centralized SolutionSetups Legal entities Ledgers Currencies Balancing segments Subledger accounting Operating units Balancing options
  21. 21. Centralized SolutionOracle E-Business Tax :Centralized Global Tax Business Needs Solution  Tax content for certain countries Automation  Vertex and Taxware integration for U.S.  Integrity checks during setup process Constant Changes in  Date effective setup Tax Laws and  Tax rules flow for change or creating rules Regulations  Tax simulator for setup, rules, and transactions  Tax registrations and tax reporting codes Local Compliance  Tax lines determine applicable taxes  Configurable tax reporting templates  Single set up for all Oracle applications Information Visibility  Use of E-Business Suite components such as trading partner geography, trading partner classification, legal entity, inventory item categorization, and accounting event. 21
  22. 22. Centralized SolutionBank Model OU A OU B OU C Single Payment Instruction Bank Payments Sub Ledger Accounting Invoices 22
  23. 23. Improvements in R12 FinancialsPayables - Payments  Oracle Payments  Oracle Payments is an e-Business Suite module Payables will leverage to group invoices into payments, create instructions, and print or communicate with the bank  Pay Run  A business action to select multiple invoices on a regular basis to be processed for payment. This may also be referred to as creating and processing payment batches and, in this release, managing a payment process request through completion  Payment Process Request  The payment process request is the selection of invoices into a group for payment processing  Payment Instruction  Information compiled from one or more payment process requests that is formatted and either transmitted to a financial institution for payment or used in-house to print check documents..
  24. 24. Improvements in R12 FinancialsPayables – Payment Manager  Pay Run Process Initiation Review Invoice Selection Processing Confirmation  Single Payment Single Payments “On Demand” Single Payment Actions
  25. 25. Improvements in R12 FinancialsPayables – Other Features  Quick Payments  Subcontractor Management for Engineering and Construction  Supplier Dispute Processing  Business Intelligence Publisher Support for Selected Payables Reports  Approvals at AP line level  Positive Pay File with Additional Parameters
  26. 26. Improvements in R12 FinancialsReceivables – Revenue Management In R12 revenue recognition is based on Rules and Events, and they are:  Daily Revenue / Time-Based Revenue Recognition  Total revenue/total number of days  Event-Based Revenue Recognition  Payment  Customer Acceptance  Cogs and Revenue Matching  Both occur in same accounting period
  27. 27. Improvements in R12 FinancialsReceivables – Other Features  The ‘Cash Application Work Queue’ feature enables users to streamline receipt processing  Line level cash application has been enhanced to support receipts that are brought in via lockbox.  Enhanced Performance for High Volume Receivables Processing  Autoinvoice Master Program  Automatic Clearing for Receipts  Automatic Remittances Master Program  Lockbox Execution Program  Line level cash applications – tie cogs to revenue  Integrated Refund Management with AP  Balance forward billing  Better Management of Late charges
  28. 28. Improvements in R12 FinancialsProcurement  Work Center tabs:  Requisitions: View and Process Requisitions into Orders or Sourcing Events  Orders: Create and Manage Purchase Orders  Agreements: Create and Manage Blanket and Contract Purchase Agreements  Deliverables: Manage Procurement Contract Deliverables  Negotiations: Access Oracle Sourcing  Suppliers: Create and Manage Supply Base
  29. 29. Improvements in R12 FinancialsProcurement  Advanced Approval Support for Requisitions  Auto-Approval Tolerances for Change Orders  New User Interface  Document Styles  Communicate Document Attachments to Suppliers  Support for Contractor Purchasing Users
  30. 30. Keys to Success – Tips & Tricks 30
  31. 31. Keys to SuccessUpgrade Options What path do I take?  Flexibility to determine which data comes over  Size of data can be determined  One to one translation  Migration from 11i to r12 • SOB = Ledger • OU = OU  Explore new architecture advantages when time permits • Access rules with data sets • Multiple currencies in a ledger • Complex tax integrations
  32. 32. Keys to SuccessPlanning Tips Upgrade  Iterative Upgrade Process (3 minimal culminating with UAT)  Iteration 1 • Baseline for upgrade execution times  Iteration 2 • Begin Re-aligning/Retiring Customizations • Functional Testing of Modules • Testing of Custom Components • Training  Iteration 3 • UAT • Training  Detailed inventory of patches  Allow sufficient time for multiple test upgrades, new module configuration and SR resolution with Oracle.
  33. 33. Keys to SuccessPlanning Tips Change Management  Buy in from all stakeholders  User Involvement. Get Financial Users involved up front  Roadmap and Impact Analysis – What is going to effect me?  Make Sure the Upgrade team has knowledge in the key new features that will impact your business.  Thorough understanding of Subledger Accounting. What do I have to do minimally? What other benefits can be realized?  Provide adequate resources to identify, review, remediate and test reports, interfaces, customizations, extensions .  Many Customizations have been retired
  34. 34. Keys to SuccessPlanning Tips Testing  Test, Test, Test  Validate all your assumptions… make sure you can still do what you used to do in the prior release  Perform Period End Testing Early in the Upgrade Process Training  Project Team Training  Seminar sessions for general topics (SLA)  Targeted classroom sessions for data entry topics  UPK Developer – Flows and Demos  One to one training for Special processes  Walk in sessions for refresher and additional needs training  Courses covered all processes and functions in all the used modules:
  35. 35. Keys to SuccessOperational Tips  Clean up date before the upgrade (tax, supplier, data, etc)  Print off any reports used for reconciliation, print off before the upgrade.  Keep the project team involved through first period close  Create and Document Period Close Process  Run Create Accounting processes daily and reconcile any issues immediately  Ensure Successful Completion  Define ownership of issues  Verify that there are no un-posted items  Run reconciliation reports  Close Subledger Periods prior to close of GL
  36. 36. Technical Planning 36
  37. 37. Technical PlanningTechnology Stack - Release 11i Client Application Database JInitiator 9iAS 1.0.2.2 Servlet 9i or 10g Engine(Jserv) Web Listener JSP BC4J UIX Reports 9iR2 & Forms 10g (Optional) iAS 1.0.2.2.2 User Interface Application logic Database logic
  38. 38. Technical PlanningTechnology Stack – Release 12 Client Application Database 9iAS 1.0.2.2 9i or 10g OC4J Web Listener JSP BC4J UIX Reports Forms User Interface Application logic Database logic
  39. 39. Technical PlanningEBS Support Release GA date Premier Extended Sustaining Support Ends Support Ends Support Ends 11.5.9 Jun 2003 Jun 2008 Not Offered Indefinite 11.5.10 Nov 2004 Nov 2010 Nov 2013 Indefinite 12 Jan 2007 Jan 2012 Jan 2015 Indefinite
  40. 40. Technical PlanningAnalysis and Planning – Application Migration Path DB one-off patches and 11.5.9cu2 only APPS upgrade are 11.5.10.2 required PAT HB 10.2.0.3 – DB Pa Upg tches rade + Ap ps Phase 1: DB Upgrade Phase 2: Apps Upgrade 11.5.9cu2 11.5.1–11.5.6 11.5.10.2 R12 PATH C - Dual-Phase Upgrade Upgrade to 9iR2, 10gR1 10.2.0.3 11.5.10.2 Phases may happen in separate critical downtimes de ra pg 11.5.9(cu1) U se 11.0 11.5.10(cu1) ha P Apps and DB Upgrades must be completed e- gl Upgrade to 9iR2, 10gR1 during the same critical downtime. in S 11.5.10.2 -- A H T A P 11.5.7 11.5.8 9iR2
  41. 41. Technical PlanningUpgrade Path  Applications R11.5.7 and below requires to first upgrade to R11.5.10.2/10gR2  Applications R11.5.8 and up can be directly upgraded to R12  Database in all releases must have been upgraded to 10gR2  (11.5.9.2/11.5.10.2) or should be done during upgrade to R12  (11.5.9.1/11.5.10.1 and below)
  42. 42. Technical PlanningOverview – Upgrade by Request  Option to additionally upgrade historical data that has not been upgraded during the initial upgrade process  Historical data can be upgraded anytime when system is up or down  Following products historical data can be upgraded at a later date  Financials and Procurement  Projects  Supply Chain Management  CRM
  43. 43. Technical PlanningBest Practices  Use hardware that closely matches with that of Production during Test upgrade  Use TUMS to eliminate tasks that are not relevant for your system  Use Shared file system for Multi-node  Use Distributed AD for Multi-node  Estimate tablespace sizes for Test upgrade 43
  44. 44. Technical PlanningBest Practices Perform the following tasks in advance to reduce extended downtime:  Convert to Multi Org  Convert to OATM  Close out any open Workflow transactions. No transactions can be in transit.  Purge workflow related tables  Make sure the interfaces are cleared  Stop any pending or scheduled concurrent manager processes  Upgrade database to 10g/11g 44
  45. 45. Technical PlanningBest Practices  Perform the following key tasks to substantially reduce the downtime during your upgrade:  Functional tasks listed in Reducing downtime section  (Appendix E) in R12 Upgrade manual  “Upgrade by Request” section  (Appendix G) in R12 Upgrade manual 45
  46. 46. Technical PlanningBest Practices  Gather statistics before your upgrade using Gather schema statistics concurrent program  Build Master APPL_TOP from Test upgrades  Record timing for each step during Test upgrade  Make sure you have good backup before both the R12 and database upgrades  Add PL/SQL no compile option in R12 upgrade driver to save time during upgrade  Choose proper batch size and number of workers for AutoPatch during upgrade  Isolate post upgrade concurrent programs to a separate manager queue 46
  47. 47. Q&A 47
  48. 48. Contact Information For more information about this webinar or NewGen’s services, please contact Eugene Breger gbreger@newgenusa.com 847-331-5554 Please also visit our website www.newgenusa.com for future webinars/events 48

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