O.S. Briefing


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Powerpoint for Briefing on 15 December 2011

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  • Include photo of board
  • Must we tell them that there are no collabs anymore? Cos I think some of them still don’t know.
  • What is the boundary that they can take photos in?
  • Is there still booth?
  • Give them 10 smiles  1 hour?
  • I think can write their contact number on the template I did? And maybe get contact number or email of those who did not turn up so can send them slides?
  • O.S. Briefing

    1. 1. STAGE DOOR DOOR TABLE DOOR DOOR 15/11 15/11 15/11 15/11 11/11 11/11 11/11 11/11 17/11 17/11 17/11 17/11 20/11 20/11 20/11 20/11 We shall start at 2.20pm
    2. 2. OPERATION SMILES VOLUNTEERS’ BRIEFING 15 Dec 2011 Classes involved: 11/11, 15/11, 17/11, 20/11
    3. 3. INTRODUCTION <ul><li>This is an initiative by 15/11! :) </li></ul><ul><li>There are around 80 volunteers. </li></ul><ul><li>Beneficiary: Operation Smiles Singapore </li></ul><ul><li>Objective: To raise awareness for Operation Smile Singapore, a non-for-profit organisation that provides free treatment to children and adults suffering from cleft lips and cleft palates. </li></ul>
    4. 4. ORGANISING COMMITTEE Position Names HP No. Overall IC Bennett Choy Tieu Xin Yi 8189 8449 9695 6663 Secretary Clement Lim 9838 7363 Logistics Lee Xin Hui Louisa Lim Osel Lim 9236 9679 8233 0878 8282 8612 Manpower Low Xin Yi Valerie Seah 9230 2265 9100 9226 Finance Adrienne Pang Benjamin Tan 8533 0809 9773 3717 Publicity Marcus Quek Sylvia Chia Chrystal Winata 8399 7017 9661 4096 8268 5741
    5. 5. OPERATION SMILES SINGAPORE <ul><li>A non-profit organisation </li></ul><ul><li>provides free treatment to children and adults suffering from cleft lips and cleft palates. </li></ul>
    6. 6. 3 FACTS ABOUT CLEFT LIP <ul><li>Results in eating problems, speech problems, hearing loss and dental problems </li></ul><ul><li>Each operation takes 45 minutes, and for approximately SGD $360 </li></ul><ul><li>1.87 per 1000 babies have this deformity in Singapore </li></ul>
    7. 7. WHAT DO YOU NEED TO DO? Team Leader Photographer Arranger <ul><li>Takes care of team’s well-being </li></ul><ul><li>Our organisers will call you during the event hourly </li></ul><ul><li>Holds the board we will be providing </li></ul><ul><li>Ask for people to smile for us </li></ul>
    8. 8. MATERIALS GIVEN TO YOU <ul><li>A board with Operation Smiles logo. </li></ul><ul><li>This board must be included in the photos. </li></ul>
    9. 9. FRONT
    10. 10. BACK
    11. 11. STUFF TO TAKE NOTE <ul><li>The date for 31 Dec is changed to 30 Dec 2011. </li></ul>
    12. 12. DATE & TIME <ul><li>18 Dec and/or 30 Dec. </li></ul><ul><li>Report at 945! It will end at around 7pm. </li></ul>
    13. 13. VENUE <ul><li>Outside Ngee Ann City Shopping Mall. </li></ul><ul><li>CG reps please help to organise </li></ul>
    14. 14. THINGS TO BRING <ul><li>Water bottle </li></ul><ul><li>Camera (at least one per group) with enough memory space to store all the photos! </li></ul><ul><li>Some $$$ for lunch </li></ul><ul><li>Umbrella </li></ul>
    15. 15. ATTIRE <ul><li>O.S. Tee </li></ul><ul><li>Choose your own bottom </li></ul><ul><li>Covered shoes </li></ul>
    16. 16. WET WEATHER PLAN <ul><li>Just in case it rains, go to the nearest shelter ASAP. </li></ul><ul><li>Our organisers will contact you then. </li></ul><ul><li>DO NOT collect smiles in any shopping malls </li></ul><ul><li>You can proceed with collecting smiles once you get the green light from the organisers </li></ul>
    17. 17. GROUPINGS
    18. 18. GROUPINGS <ul><li>Please take note of who is in charge of your class and their contact details. </li></ul><ul><li>Tell the OC member in charge of your class if you have to leave early. ** </li></ul><ul><li>15/11- Bennett 8189 8449 </li></ul><ul><li>20/11- Tieu Xin Yi 9695 6663 </li></ul><ul><li>17/11- Adrienne 8533 0809 </li></ul><ul><li>11/11- Valerie 9100 9226 </li></ul>
    19. 19. PROCEDURE <ul><li>Please report at 9.45am for attendance taking. </li></ul><ul><li>Collect your boards from the logistics team after taking attendance. </li></ul><ul><li>IMPT: Remember to inform the public that we will be posting their photos on Facebook before taking photos with them! </li></ul><ul><li>Lunch: </li></ul><ul><li>20/11 & 15/11 : 12-1pm </li></ul><ul><li>11/11 & 17/11: 1-2pm </li></ul>
    20. 20. CONT’D… <ul><li>Return to in front of Ngee Ann City to transfer photos if memory is full. </li></ul><ul><li>Try to get as many photos as possible!  (our aim is 2000 smiles) </li></ul><ul><li>Report back to booth at 1845pm. (MUST report back to booth otherwise hours will not be counted) </li></ul>
    21. 21. SHIRT <ul><li>OC </li></ul><ul><li>Volunteers </li></ul>
    22. 22. TREE <ul><li>To show the public our progress and how many smiles we have obtained </li></ul><ul><li>Ornaments (left, not drawn to scale) added as smiles are collected </li></ul><ul><li>Ornaments are hung using strings, tied to Christmas tree </li></ul><ul><li>Each ornament represents 50 smiles </li></ul><ul><li>At 2000 smiles, a star will be placed on top. </li></ul>1000 500 1500 2000
    23. 23. CIP HOURS <ul><li>CIP hours will be awarded according to the number of smiles each group get. </li></ul><ul><ul><li>150 smiles per group = 10 hours of CIP </li></ul></ul><ul><li>2 hours will be awarded for this briefing </li></ul><ul><li>Max is 12 hours. </li></ul>
    24. 24. SAFETY AND IMPORTANT REMINDERS <ul><li>Road safety </li></ul><ul><li>Not to collect from buildings </li></ul><ul><li>Drink water </li></ul><ul><li>Can try to get more smiles but not inside the shopping malls or buildings </li></ul>
    25. 25. MISC. STUFF <ul><li>Attendance taking </li></ul><ul><li>Each volunteer pay $10 to the OC member in charge of your class </li></ul><ul><li>Group leaders to give Hp No. to the OC member in charge. </li></ul>