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Too Much Email

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Too Much Email

  1. 1. Too Much Email How to Regain Control of Your Inbox Benjamin Mosior (@BenjaminMosior on Twitter)
  2. 2. Why you should care
  3. 3. Email exists to communicate information necessary for understanding and decision-making
  4. 4. Missing email means missing information
  5. 5. Missing information means reduced understanding and impaired decision-making
  6. 6. Your coworkers rely on you
  7. 7. Be deliberate about email
  8. 8. “I sent you an email.” “What email?”
  9. 9. Merlin Mann http://www.43folders.com/izero
  10. 10. Disclaimer: Follow email policies.
  11. 11. Get a fresh start Create the email DMZ http://www.43folders.com/2006/01/04/email-dmz
  12. 12. Process email, don’t check email Convert every email to action Process to zero every time
  13. 13. Find your least-complicated process
  14. 14. Ok, an email came in. What now?
  15. 15. Get it out of your inbox
  16. 16. Is someone else a better fit for this? Get it out of your inbox
  17. 17. Respond right now, even just to ask if a response is still needed. Get it out of your inbox
  18. 18. Put it on your calendar! Get it out of your inbox
  19. 19. Do it immediately, or use a to-do list. Get it out of your inbox
  20. 20. Find your least-complicated process
  21. 21. You are now processing email
  22. 22. Process email on an interval Cut down on interruption
  23. 23. Process down to zero every time Never fall behind again
  24. 24. If you can’t delete it, archive it Get it out of your inbox
  25. 25. If it’s important, maybe it should be documentation Get it out of your inbox
  26. 26. Cheat by using templates Minimize effort to reply
  27. 27. Cheat by using filters Minimize time spent processing email
  28. 28. Process email, don’t check email Convert every email to action Process to zero every time
  29. 29. Be deliberate about email
  30. 30. Bonus Content #1: Organization
  31. 31. Folders, subfolders, and so on Temptation of taxonomy Slower email processing (organization fatigue) Faux accessibility (dead documentation)
  32. 32. Use the search functionality
  33. 33. Subject “subject:ProjectX” Body “body:ProjectX” Sender “from:Ben” Recipient “to:Ben” Attachments “hasattachments:yes”
  34. 34. Bonus Content #2: Google Inbox
  35. 35. Bonus Content #3: Slack/HipChat
  36. 36. Some things are better outside of email
  37. 37. bemosior@gmail.com
  38. 38. Questions Merlin Mann http://www.43folders.com/izero

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