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Valuable Agile Retrospectives: The Making of - XP Days 2014 - Ben Linders


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Writing a book by two people who never met each other face 2 face when they wrote, published and promoted the book is an amazing experience! Having it translated by self organized agile teams all around the world makes it awesome!!! Come and hear how we did this and what made it work, and learn how you can effectively work with people all around the world.

In 2013 Luis Gonçalves and I wrote the book Getting Value out of Agile Retrospectives. We did this by working together fully remote. We self-published it in December 2013 and gained many readers worldwide. We never met each other in person until April 2014, and are still collaborating to promote the book and helping teams worldwide to get more value out of doing agile retrospectives.

In 2014 we started with teams of volunteers all around the world to translate our book. Working remotely with people that you don't know, from different cultures, with their own ways of working, and on different continents is certainly challenging, but it turned out to be an effective and fun way to do it!

Join this session to learn:
- how you can get to know people and work together remote, i.e. without meeting face 2 face;
- which tools you can use to collaborate and communicate when working remote together;
- how you can translate a book with self organized distributed agile teams of volunteers;
- and how value, trust and respect can make it all possible.

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Valuable Agile Retrospectives: The Making of - XP Days 2014 - Ben Linders

  1. 1. 1 Ben Linders Advies Valuable Agile Retrospectives: The Making ofXP Days Benelux, November 27, 2014 Ben Linders Advies
  2. 2. 2 Ben Linders Advies The Making of … A journey about writing and self-publicing books. •How it all started •Writing the book … remotely •Tools for collaboration and communication •Translating withs worldwide teams •What we learned Book about Valuable Agile Retrospectives
  3. 3. 3 Ben Linders Advies Agile, Lean, Quality & Continuous Improvement Retrospectives Facilitator, Agile Coach/Mentor CMMI & People-CMM Assessor Freelance Editor on Enterprise Agile for Who is Ben Linders? Co-Author Getting Value out of Agile Retrospectives Dutch French Japanese Spanish Italian Chinese Author: What Drives Quality eBook: Download from InfoQ or Leanpub Print: Buy on Amazon or Lulu
  4. 4. 4 Ben Linders Advies Travel Partner Meet Luis Gonçalves Agile Coach, Co-Author, Speaker & Blogger @lgoncalves1979
  5. 5. 5 Ben Linders Advies Publishing Partner Facilitating the spread of knowledge and innovation in enterprise development Minibooks Editor on Agile
  6. 6. 6 Ben Linders Advies Toolbox of Retrospective Exercises •Teams are different •Needs vary in time •Deliver more value for Teams You can plan a retrospective meeting, and think about the technique that you want to use, but be open to change it on the spot whenever needed. Toolbox of Retrospective Techniques
  7. 7. 7 Ben Linders Advies Retrospectives Book Getting Value out of Agile Retrospectives By Luis Gonçalves & Ben Linders 1st edition: December 19, 2013: eBook on Leanpub & InfoQ 2nd edition: July 10, 2014: paperback on Amazon, Lulu, etc
  8. 8. 8 Ben Linders Advies Book Facts Leanpub subscribers: 500 in 3 months, 1000 in 5 months, now 1691 InfoQ downloads:> 5500++ Reviews: Goodreads 4,06 Amazon 4.8 Bestseller:#7 on Agile #3 on Business & Economics Languages:English Nederlands Español FrancaisJapanese Italiano Chinese Interviews:SPaMCAST Collaboration Superpowers
  9. 9. 9 Ben Linders Advies How I met Luis
  10. 10. 10 Ben Linders Advies Getting to Know Each Other Connecting via Twitter, LinkedIn, email, and Skype Our goals •Share experiences with Retrospective •Connect with peers all around the world •Learn and discover new things and WoW •Have fun 
  11. 11. 11 Ben Linders Advies Plan & Contract Minibook proposal: •Target Audience •What will the book bring them? •Draft outline & blog posts •Book Properties •Author Bio’s •Ok from InfoQ •Memorandum of Understanding
  12. 12. 12 Ben Linders Advies Timeline Jan 2013: First ideas on writing a book Feb 2013: Book proposal Mar 2013: Proposal accepted, gathering blog posts Apr-Jul 2013: Writing new blog posts Aug 2013: Announcing bookconverting blog posts to book chapters Sep 2013: Book cover, writing supporting chapters Oct 2013: Foreword, book review Nov 2013: Rework based on review, foreword by Esther Derby, final reviews Dec 2013: Publication
  13. 13. 13 Ben Linders Advies Writing Tools •Leanpub: Book generation & publishing •MarkdownPad 2: Editing •Dropbox: Manuscript sharing •Google Docs, Sheets: DoD, Terminology, etc
  14. 14. 14 Ben Linders Advies Remote Collaboration •Trello taskboard •Asynchrone communication, mostly email & Google docs •Skype calls •Trigger if something is urgent •Inform if (un)available Luis and I met face 2 face only two times, first time was 3 months after book was published!
  15. 15. 15 Ben Linders Advies What makes it work? •Trust •Openness •Discipline •Respect •Gratitude •Perseverance •Value
  16. 16. 16 Ben Linders Advies Translations Help teams all around the world to do Valuable Agile Retrospectives Available in: •Nederlands: Waardevolle Agile Retrospectives •Español: Obteniendo valor de las Retrospectivas ágiles •Francais: Tirer profit des rétrospectives agiles •Japanese: アジャイルふりかえりから価値を生み出す 日本語版 •Italiana: Ottieni il meglio dalle tue Retrospettive Agili •Chinese: 从敏捷回顾中收获价值 Ongoing and future translations: Deutsch, русский and Português
  17. 17. 17 Ben Linders Advies Translation Teams •Volunteering professionals •Self-organized (agile) •Distributed – Remote working Learn retrospective exercises Work in a distributed agile team Recognition Translations of Getting Value out of Agile Retrospective
  18. 18. 18 Ben Linders Advies Way of Working •Invite via Social Media •Emails & Skype calls •Agree Conditions •Definition of Done •Trello board •Terminology •Do Retrospectives Retrospective Findings •Do a Kick-Off •Supply tool info •Start with terminology •Virtual coffee machine
  19. 19. 19 Ben Linders Advies Taskboard Translation team
  20. 20. 20 Ben Linders Advies Time & Place Dispersed Team •Kanban (no Sprints) •Book author = Product Owner & Scrum Master/Coach •Members contribute when they have time/energy •Communication and teambuilding on Trello board Core qualities NL team •Helpful •Aim for consensus •Efficient •Structured •Innovative •Service Oriented •Dedicated
  21. 21. 21 Ben Linders Advies Self-Publishing our Book Get books into as many channels as possible – eBook and Paperback •Increased royalties •Have to do your own promotion
  22. 22. 22 Ben Linders Advies Book Discounts Getting Value out of Agile Retrospectives By Luis Gonçalves & Ben Linders 40% Discount eBook € 4.49 Paperback: €10,-
  23. 23. 23 Ben Linders Advies Questions? Ben Linders Independent Consultant Agile, Lean, Quality & Continuous Improvement @BenLinders
  24. 24. 24 Ben Linders Advies Background Information
  25. 25. 25 Ben Linders Advies Agile Retrospectives Practice for teams to reflect on their way of working and to continuously become better in what they do. Focus upon •Team •Self organizing •Collaboration •Direct Value What is an Agile Retrospectives
  26. 26. 26 Ben Linders Advies Why Retrospectives? To help teams to solve problems and improve themselves! •Becoming Agile and Lean •Make existing processes more Agile •Increase Value of Agile •Less resistance to Change
  27. 27. 27 Ben Linders Advies Capable Retrospective Facilitators Effective and Efficient Retrospectives: •Vital few improvement actions •Keep the invested time low Facilitation by capable people: •Qualify and Authorize facilitators •Train: Purpose, techniques, skills Agile Improvement •Mentoring & coaching •Share & discuss retrospective experiences
  28. 28. 28 Ben Linders Advies Leading Retrospectives Roles •Facilitator – Servant Leader •Coach – Support Change •Manager – Arrange for Change All roles are needed Play the game together Action is in the interaction
  29. 29. 29 Ben Linders Advies Expectations for Retrospectives •Effective Teamwork •Better Collaboration •Development Process •Velocity / Productivity •Product Quality •Costs •Lead Time
  30. 30. 30 Ben Linders Advies Retrospective Exercises •Asking questions •One-word retrospective •Root Cause Analysis •Timeline •Flow and Energy •Asking Why? •Strenghts (Solution Focused) •Perfection game •Action priorities •Retrospective of Retrospectives •Teams with multiple customers Book with Agile Retrospective Exercises
  31. 31. 31 Ben Linders Advies Dutch Team Douwe Attema, Berend van Duijvenvoorde, Angelo Hulshout, Sabina Renshof, Jan Toes, Jacques van Vessem, Jelle de Vries
  32. 32. 32 Ben Linders Advies Becoming Agile and Lean Ask yourself: •How Agile are you? •Where do you want to becomemore Agile, and why? •What can you do next? Journey to Become Agile and Lean
  33. 33. 33 Ben Linders Advies Assessing yourself •Readiness •Agile / Scrum Practices •Culture & Mindset •Agile Fluency •Roadmaps for Adoption •Maturity Agile Self-Assessment
  34. 34. 34 Ben Linders Advies Articles on Effective Agile •Self-assessing how Agile you are •Sustainable Improvement through Agile Retrospectives •Working in a Sustainable Pace •Becoming Agile and Lean •Succes Factors for Using Scrum and Getting Benefits •Process Improvement: The Agile Way •Golden Rules for Agile Process Improvement •How to deal with Resistance when Implementing Agile •Managing Projects with Agile Teams •Agile Project Management •Establishing and Maintaining Stable Teams •Getting Business Value out of Agile Retrospectives •Sharing Knowledge is Power •Are your Professionals Empowered?