Government soft landings and the benefits of BIM to FM


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Presentation by Deborah Rowland (head of FM, Govt Property Unit) at ThinkBIM, 11 July 2012 - Leeds Metropolitan University

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Government soft landings and the benefits of BIM to FM

  1. 1. Government Soft Landings &the benefits of BIM to FMDeborah RowlandHead of Facilities Management, Government Property UnitThinkBIM 11th July 2012 UNCLASSIFIED 13/07/2012
  2. 2. Government Soft Landings will be a key element of the constructionSoft Landings process maintaining the ‘golden thread’ of theDelivering alignment of design & building purpose through to construction with operation and delivery and operation. asset management within government construction using the BSRIA Soft Landings • Ensuring that Soft Landings becomes Framework through: standard for government projects. • Early engagement during the design1. Inception and briefing process with end users/client/FM2. Design Development3. Pre-Handover • Ownership post construction from4. Initial Aftercare design/construction team5. Aftercare 1 – 5 years after • Appropriate handover process from handover construction to end user/FMOutput: a policy document and • Post Occupancy Evaluation/Monitoring guidance for Soft Landings in and tie back to ownership and lessons Government Construction by learnt for future design 30th Sept 2012.
  3. 3. Government Construction Programme – Governance Structure Minister for the Cabinet Office Government Construction Board (Chair Paul Morrell) Infrastructure programme Construction Strategy team programme team (IUK) Joint (CO – ERG) programme Infrastructure Steering actions GCS Steering Committee Committee (Chair Andrew (Chair Peter Hansford) Wolstenholme)Infrastructure Infrastructure FM/SoftClient/Procur Data Infrastructure Construction Procurement Standards/Lean Landings Industry /Lean Client Supply ement (Chair (Chair Steve Advisory (Chair Nick (Chair Tim (Chair(Chair Simon Professor Deborah Kirby) Brian Collins) Fox) forum Pollard) Eaton) Rowland) Data & Benchmarkin BIM Strategy Performance g (Chair Mark Management (Chair Brew/David (Chair Bill Michael Philp) Yardley) Coleman Wider stakeholder groups (e.g. Strategic Forum for Construction, Green Construction Board, HMEP etc UNCLASSIFIED
  4. 4. Government Soft Landings (GSL) Timeline October 2011 Post September July 2012 September 2012 GSL Task Group 2012 Draft Policy GSL Policy Set up Implementation •40+ industry members •Trial projects identified & •Policy endorsed by •Ongoing monitoring and •4 subgroups feedback mechanism to test Government feedback of trial projects •Alignment to BIM and early policy development Construction Board • Stewardship via BIM Procurement Construction • Four areas of focus and •Policy launched to operational group and task groups measurements developed industry FM Board •BIM mapping developed
  5. 5. Focus areas for Govt Soft LandingsProject Stages Inception / Design Pre Handover Initial 1 – 5 years post BIM data briefing development Aftercare completion drops      Focus areasEnvironmentalPerformance Facilities ManagementCommissioning Training and HandoverFunctionality &Effectiveness
  6. 6. Post Occupancy Evaluation - AftercarePerception of contractors by operators was one where they walk awayfrom completed projects and leave client and building management teamsto guess how buildings work or review reams of manuals.Designers have not been incentivised to identify if the design has met thebusiness needs.Because of the above GSL will also focus on:- Aftercare: Through the handover and initial occupancy phases as partof fully developed and resourced plan.- Post Occupancy Evaluation: To establish success in delivering theobjectives, performance of those who worked on the project, lessonslearnt and provision of feedback.- Standardised measurement key – TM22/BUS being explored- Defects Liability – can this be extended up to 3 or 5 years? Will thisprovide the accountability or just increase cost? – Would requirestatement of requirements in works information that are measurable
  7. 7. The role of the GSL ChampionCritical to ensuring that a project meets client needs andis maintainable.Is not an additional cost or contractual role to theproject, skills required already exist within Estates/FM teams- Role identified within project team- It is to act as a pro-active voice for end users and FM- Support on delivering four areas of focus and embed measurements- Identify and prevent traditional problems from being realised ongovernment projects- Ensure BIM data feeds into CAFM systems with fully populated assetregister- Maintain continuity of involvement with the project from concept tooperation- Ensure post occupancy evaluation and monitoring undertaken andlessons learnt feedback for future projects via BIM
  8. 8. Environmental PerformanceEach project will have an Environmentalperformance plan at the core of the designbrief.Areas for focus:- Target setting and benchmarks- Consideration of user actions- Commissioning and calibration- Post construction monitoring andevaluation
  9. 9. Facilities ManagementThere will be a clear, cost efficient visionand strategy for managing the facilities.Areas for focus:- Operationalmanagement part oforiginal vision/brief- Focus onoperational budgetearly- Test and modeldesign proposals- Develop Operational& Sourcing Strategies- Commissioning,training & handoverinto mobilisation anduser guides
  10. 10. Commissioning, Training and HandoverThe building will be delivered and handed over through a plan specificallydesigned to meet the needs of the Client, Facilities Managers andOccupiers.Areas for focus:- Roles andresponsibilities- Testing andcommissioning- Engagement ofoperations staff
  11. 11. Functionality & EffectivenessFacilities that are designed to meet the needs of the Project Sponsor andOccupiers and provide an effective, productive working environment.Areas for focus:- Establish needs and measures- Post OccupancyEvaluation/Monitoring- TM 22 – Energy- Building in Use Study- Feedback/lessons learnt- Defects Liability
  12. 12. BIM Benefits to FM• BIM propagates efficiencies at all stages of the project life cycle through virtual rehearsal, modelling and simulating the asset to be built and operated virtually• BIM provides a fully populated asset data set into CAFM systems• Reduced time wasted in obtaining information about assets, cost of maintaining or replacing items• 3D modelling to assist with planning modifications to building use• FM sector needs to fully embrace the benefits of BIM and increase their knowledge in this area• Must be kept up to date by FMs e.g. change in use• Key to its success are the CAFM suppliersFurther information available
  13. 13. Questions 13 UNCLASSIFIED