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Preservation policies: how to improve them? 
Barbara Sierman KB-NL 
iPRES 2014, Melbourne 9 october 2014
Overview 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies 
•Preservation Policies in...
About Preservation Policies 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies 
Standa...
SCAPE results 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies 
Policy Framework 
Ca...
SCAPE results 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies 
Published Preservati...
Analysis published preservation policies 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation pol...
Analysis published preservation policies 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation pol...
Analysis published preservation policies 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation pol...
Capability Maturity Model C. Dollar 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies
How to improve the preservation policies? 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation po...
To summarize: 
iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies 
•There is a gap betw...
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Realistic preservation policies b sierman-def

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Presentation given at iPRES 2014 in Melbourne about an analysis of published preservation policies

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Realistic preservation policies b sierman-def

  1. 1. Preservation policies: how to improve them? Barbara Sierman KB-NL iPRES 2014, Melbourne 9 october 2014
  2. 2. Overview iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies •Preservation Policies in standards •SCAPE Catalogue of Policy elements •Preservation Policies in practice •How to improve?
  3. 3. About Preservation Policies iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies Standards: •Briefly mentioned in OAIS •More in ISO 16363 Audit and Certification of Trustworthy Digital Repositories “The preservation policy then declares the range of approaches that the repository will employ to ensure preservation […]” •But no further guidance…
  4. 4. SCAPE results iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies Policy Framework Catalogue of Policy Elements See: http://wiki.opf-labs.org/display/SP/Catalogue+of+Preservation+Policy+Elements
  5. 5. SCAPE results iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies Published Preservation Policies http://wiki.opf-labs.org/display/SP/Published+Preservation+Policies •More than 50 policies •Variety of organizations •Focus SCAPE on Libraries, Web Archives and Data Centers
  6. 6. Analysis published preservation policies iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies •Heterogeneous set of policies •Reason for creating policies often: the external stakeholders •Seems less intended for internal stakeholders •Different granularity / levels (not consistent)
  7. 7. Analysis published preservation policies iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies •Almost all will use OAIS as guideline •Almost all aim integrity and authenticity •Striking resemblance in wording •Use of tools that are not up to date •Reference to use of registries that in practice don’t exist or work properly (GDFR) •Promise to update policy regularly, not done (since 2004)
  8. 8. Analysis published preservation policies iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies •Gap between theory and practice: •Not always about “approaches” •Not always “understandable” and “implementable” How bad is this? •Not helpful for internal stakeholders •Might lead to ad hoc decisions •Does raise expectations: reputation risk
  9. 9. Capability Maturity Model C. Dollar iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies
  10. 10. How to improve the preservation policies? iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies •Use the SCAPE Catalogue of Policy Elements as a guideline •Introduce a maturity level model in digital preservation •Use this model to identify related policies •Add this to the SCAPE Catalogue of Policy Elements
  11. 11. To summarize: iPRES 2014, Melbourne 9 october 2014 Barbara Sierman: Improving preservation policies •There is a gap between theory and practice •Introducing maturity levels for organisations will •make policies more trustworthy •reflect reality •help establishing trust in preservation Join me in improving this! Barbara.Sierman@kb.nl

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