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Give them your best
every time!

3/5/2014

1
 Ask

questions

 Take
 Make
 Cell

notes
friends

phones off

 Participate!
3/5/2014

3
3/5/2014

4
Bombarded
Buying

Risk

with choices

habits

aversion

Status

quo

3/5/2014

5
“Too

many choices, all of which can be
fulfilled instantly and indulged
immediately, keeps children – and
adults – infan...
Taco Trainer's Summit III

3/5/2014

7
Taco Trainer's Summit III

3/5/2014

8
Taco Trainer's Summit III

3/5/2014

9
Taco Trainer's Summit III

3/5/2014

10
Why putting too much information on one slide, along with way too much text,
especially text in relatively small letters –...
3/5/2014

12
3/5/2014

13


What makes a “good”
presentation?



What are the
“rules” of good
“powerpointing?”



Some common
mistakes…

3/5/2014...
3/5/2014
3/5/2014
3/5/2014
3/5/2014


Slides are visual aids



Reinforce your words!



Emotional proof of
what you’re saying



Why are you making
this ...
 To

educate?

 To

affect industrywide growth and
change?

 To

sell stuff?

3/5/2014

2
 Fear,

resist change

 “Worked

ok

so far”
 Admit

they
were wrong?

 What

if it
doesn’t work?
3/5/2014

21
 Get

them to make
a NEW decision…

 Based

on
NEW information

 Need

the “right”
message

3/5/2014

22
 Needs



analysis

Who, what, when
where, why
Info dump

 Define

problems,
solutions
 Define desired
outcome
 Defi...


No more than:


7 words per line



7 lines per slide



Preferably fewer

3/5/2014

24
BIG
Freakin’
Fonts!!!

3/5/2014

25


Stock Microsoft clipart



Too many spins,
fancy dissolves



Stock Microsoft SFX

3/5/2014

26
3/5/2014

27
3/5/2014

28


Visual, not verbal



BIG FONTS!



Rule of “7”



Too cluttered?

BIG!!
3/5/2014

29
Get the room set to
start the program off
on the right foot.
And yes, it matters!

3/5/2014

30
 Neat,

consistent set up

 Literature

in
folder/binder

 Pad/workbook/

pen/name tag
 Table
 Do

for samples – set ...
3/5/2014

32
 Check
 Meet
 And

electronics

‘n greet

most important...

3/5/2014

33
3/5/2014

34
3/5/2014

35
 Make

it a “conversation”

 Lose

the podium –
Hitler used one,
you shouldn’t

 Forget

that
“imagine them
naked” nons...
 Seek

feedback, act on it

 Be

available
during breaks

 All

ideas are good
ideas, compliment
freely

 Don’t

know ...
 Little

things that are really
big things:







Eye contact
Word choice
Body language
Appearance
Sincerity
Enthu...
 Q&A

sessions at end
of seminar


Moves focus away
from message



Closes off discussion,
interaction,
involvement
 Apologizing


Never say “I’m not
a great speaker,
but…”



Never say “sorry,
this is my first time
up here…”



If yo...
“Intuitives”
“Thinkers”
“Feelers”
“Sensors”

Taco Trainer's Summit III

3/5/2014

41
Possibilities,

not details
Big

picture

“Next

generation”
product

Taco Trainer's Summit III

3/5/2014

42
Analytical,

precise

logical
Process

Ignore
Win

lots of info

the emotional

them with logic

Taco Trainer's Summit...
How

do others

feel?
Don’t

like analysis

Social,
3rd

very loyal

party endorsements,testimonials
Taco Trainer's Su...
Just

the facts

Lots

of detail

Seldom

make

errors
Put

things in context
Taco Trainer's Summit III

3/5/2014

45
3/5/2014

46
 Thou

shalt respect and praise
thine audience

 Thou

shalt starteth
on time – ALWAYS!

 When

possible, thou
shalt me...
 When

possible, thou
shalt bestow small
gifts upon thine
audience

 Thou

shalt maintain
individual eye
contact with th...
 Thou

shalt use
breaks to continue
nurturing rapport;
Socialize with thy
audience
 Thou

shalt use thy
audience’s own b...
 Thou

shalt convey
appreciation

 Thou

shalt dress
appropriately



1 step above thine
audience
Avoideth neckties
li...
 Thou

shalt learn to
be a good listener
 Thou

shalt
avoideth the “Fbomb” at all costs

3/5/2014

51
 Thou

shalt maketh
fun of thyself, not
thine audience


Thou needeth them
more than them
needeth thou!

3/5/2014

52
3/5/2014

53
 John

Barba
 Taco, Inc
 1160 Cranston St
 Cranston, RI 02920
 email: johbar@taco-hvac.com
 Website: www.taco-hvac.c...
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Killer Presentations & First Class PowerPoints

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This program was delivered at the HVACR & Mechanical Conference for Education Professionals in Baltimore, March 5, 2014. Comprehensive presentation on designing and delivering effective presentations, including effective use of Powerpoint, as well as The Trainer's 12 Commandments.

Published in: Business
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Killer Presentations & First Class PowerPoints

  1. 1. Give them your best every time! 3/5/2014 1
  2. 2.  Ask questions  Take  Make  Cell notes friends phones off  Participate!
  3. 3. 3/5/2014 3
  4. 4. 3/5/2014 4
  5. 5. Bombarded Buying Risk with choices habits aversion Status quo 3/5/2014 5
  6. 6. “Too many choices, all of which can be fulfilled instantly and indulged immediately, keeps children – and adults – infantile. From a marketing perspective, people stop caring, get fatigued and lose their decision-making capabilities.”  Carol In Moog, PhD, Consumer Psychologist other words… 3/5/2014 6
  7. 7. Taco Trainer's Summit III 3/5/2014 7
  8. 8. Taco Trainer's Summit III 3/5/2014 8
  9. 9. Taco Trainer's Summit III 3/5/2014 9
  10. 10. Taco Trainer's Summit III 3/5/2014 10
  11. 11. Why putting too much information on one slide, along with way too much text, especially text in relatively small letters – ‘cause everyone knows you can’t see small text from the back of the room – can undermine any PowerPoint presentation. In any case, they shouldn’t even be called PowerPoint presentations because it’s not the PowerPoint that’s doing the presentation, it’s the presenter who’s doing the presentation. People tend to forget that, don’t they? I mean the slides are supposed to be visual aids that support the story you’re telling, not the entire story. Seems obvious but sadly too many people simply screw it up when it comes to putting together PowerPoint presentations. Like the people who use complete sentences in every bullet point, and then proceed to read you each an every line in the presentation – like you couldn’t read the darn thing yourself! And what about the chuckleheads who overdo the animation, with crap flying in from every which way with spins, fly arounds and all kinds of annoying stock sound affects. You can always tell when the PowerPoint designer is bored because animations come with cash register sounds, buzzes, laser beams, etc. It can really get distracting. Don’t you just hate it when a Powerpoint has all that stuff? A presentation needs to be about the presenter and information, not the PowerPoint. In fact, if you think about it, PowerPoint really kinda just su 11 3/5/2014
  12. 12. 3/5/2014 12
  13. 13. 3/5/2014 13
  14. 14.  What makes a “good” presentation?  What are the “rules” of good “powerpointing?”  Some common mistakes… 3/5/2014 14
  15. 15. 3/5/2014
  16. 16. 3/5/2014
  17. 17. 3/5/2014
  18. 18. 3/5/2014
  19. 19.  Slides are visual aids  Reinforce your words!  Emotional proof of what you’re saying  Why are you making this presentation? 3/5/2014 19
  20. 20.  To educate?  To affect industrywide growth and change?  To sell stuff? 3/5/2014 2
  21. 21.  Fear, resist change  “Worked ok so far”  Admit they were wrong?  What if it doesn’t work? 3/5/2014 21
  22. 22.  Get them to make a NEW decision…  Based on NEW information  Need the “right” message 3/5/2014 22
  23. 23.  Needs   analysis Who, what, when where, why Info dump  Define problems, solutions  Define desired outcome  Define success 3/5/2014 23
  24. 24.  No more than:  7 words per line  7 lines per slide  Preferably fewer 3/5/2014 24
  25. 25. BIG Freakin’ Fonts!!! 3/5/2014 25
  26. 26.  Stock Microsoft clipart  Too many spins, fancy dissolves  Stock Microsoft SFX 3/5/2014 26
  27. 27. 3/5/2014 27
  28. 28. 3/5/2014 28
  29. 29.  Visual, not verbal  BIG FONTS!  Rule of “7”  Too cluttered? BIG!! 3/5/2014 29
  30. 30. Get the room set to start the program off on the right foot. And yes, it matters! 3/5/2014 30
  31. 31.  Neat, consistent set up  Literature in folder/binder  Pad/workbook/ pen/name tag  Table  Do for samples – set up Anthony Reikow it EARLY!!!!! 3/5/2014 31
  32. 32. 3/5/2014 32
  33. 33.  Check  Meet  And electronics ‘n greet most important... 3/5/2014 33
  34. 34. 3/5/2014 34
  35. 35. 3/5/2014 35
  36. 36.  Make it a “conversation”  Lose the podium – Hitler used one, you shouldn’t  Forget that “imagine them naked” nonsense
  37. 37.  Seek feedback, act on it  Be available during breaks  All ideas are good ideas, compliment freely  Don’t know the answer?
  38. 38.  Little things that are really big things:       Eye contact Word choice Body language Appearance Sincerity Enthusiasm!!!
  39. 39.  Q&A sessions at end of seminar  Moves focus away from message  Closes off discussion, interaction, involvement
  40. 40.  Apologizing  Never say “I’m not a great speaker, but…”  Never say “sorry, this is my first time up here…”  If you goof up, deal with it and go on 3/5/2014 40
  41. 41. “Intuitives” “Thinkers” “Feelers” “Sensors” Taco Trainer's Summit III 3/5/2014 41
  42. 42. Possibilities, not details Big picture “Next generation” product Taco Trainer's Summit III 3/5/2014 42
  43. 43. Analytical, precise logical Process Ignore Win lots of info the emotional them with logic Taco Trainer's Summit III 3/5/2014 43
  44. 44. How do others feel? Don’t like analysis Social, 3rd very loyal party endorsements,testimonials Taco Trainer's Summit III 3/5/2014 44
  45. 45. Just the facts Lots of detail Seldom make errors Put things in context Taco Trainer's Summit III 3/5/2014 45
  46. 46. 3/5/2014 46
  47. 47.  Thou shalt respect and praise thine audience  Thou shalt starteth on time – ALWAYS!  When possible, thou shalt meet with members of thine audience before presentation
  48. 48.  When possible, thou shalt bestow small gifts upon thine audience  Thou shalt maintain individual eye contact with thine audience, and avoid scanning thine audience 3/5/2014 48
  49. 49.  Thou shalt use breaks to continue nurturing rapport; Socialize with thy audience  Thou shalt use thy audience’s own buzz words and jargon whenever possible 3/5/2014 49
  50. 50.  Thou shalt convey appreciation  Thou shalt dress appropriately   1 step above thine audience Avoideth neckties liketh the plague
  51. 51.  Thou shalt learn to be a good listener  Thou shalt avoideth the “Fbomb” at all costs 3/5/2014 51
  52. 52.  Thou shalt maketh fun of thyself, not thine audience  Thou needeth them more than them needeth thou! 3/5/2014 52
  53. 53. 3/5/2014 53
  54. 54.  John Barba  Taco, Inc  1160 Cranston St  Cranston, RI 02920  email: johbar@taco-hvac.com  Website: www.taco-hvac.com  Blog: http://jbblog.flopro.taco-hvac.com  Twitter: @barbajo1  Facebook, LinkedIn 3/5/2014 54

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