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NISO Webinar: Tangible Assets: Management of Physical Library Resources


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NISO Webinar: Tangible Assets: Management of Physical Library Resources

  1. 1. Tangible AssetsManagement of Physical Library Resources August 10, 2011Speakers: Valerie Horton, Timothy Cherubini, and David Borycz
  2. 2. Valerie HortonExecutive DirectorColorado Library Consortium (CLiC)
  3. 3. Process1. Discovery 2. Selection/Request 3. Delivery“The end user’s experience ofDELIVERY … is as important, if notmore important, than his or herDISCOVERY experience.” OCLC Report 2009
  4. 4. • MA: 500%  in 10 year• CO: 211%  in 5 years DELIVERY GROWTH
  5. 5. Delivery is Locally-Based
  6. 6. *Data from Colorado, Florida, and Wisconsin60- 65% 19 -20% 5-7% 6-10% 1.30% 0.50%Books* Audio Books* VHS/DVDs* Music CDs* Paper, etc Packages
  7. 7. Mini-Survey* Per Piece Pricing (snapshot)$16.00$14.00$12.00$10.00 $8.00 $6.00 $4.00 Average: $2.00 $.47 $0.00 Colorado Library UPS Federal Express USPS Courier
  8. 8. Prediction: Gas prices are
  9. 9. THE GOAL:improve deliveryperformance andreduce costs
  10. 10. Sections: 1. Introduction 2. Management 3. Automation 4. The Physical Move 5. Taking the next step 6. Bibliography
  11. 11. • Coordination between separate providers• Governance• Role of delivery coordinator• Record keeping guidelines• Contracting with suppliers• Delivery policies• Reducing deliveries• Home & distance education delivery• International delivery
  12. 12. • Floating collections• Closest available copy • Overrides hold queue order• Delivery sort on route• Clustering requests • Single container between 2 libraries
  13. 13.  Best manual sort is 600-700 items/hr › Norm: 400-500 items/hr Machines can sort 7,500 items/hr › Less staff
  14. 14. Using rubberbands to secure labelLabel sticking out from top
  15. 15. Paper Banding Removable adhesive label
  16. 16. Order of Direct Cost per Workflow Environ-mental Label Product Examples Preference Unit Impact Impact Label sticking out of the top of the Any paper Low Minimal Low item Most Poor Label sticking outrecommended Thermal paper Medium Medium (paper is not the top of the item recyclable) Any heavier/wider rubber band: Rubber banded size 64 (3 1/2 x Low Low Low 1/4 ) or 117B (7 x 1/8 ) Any paper; regular Paper banded Low High Medium adhesive tape 3M brand Sticky notes Post-It® notes Low Minimal Low Least 1.5 x 2.5recommended Avery 5164 Adhesive (4 x 3.3 ) or Medium Minimal High removable labels similar generic label
  17. 17. Rubberband With BinNo packaging One time or reusable paper bags
  18. 18. Tote Lift Assist Cart with handle for bins
  19. 19. Based on an OCLC study by Dennis Massey
  20. 20. by August 21
  21. 21. TheEnd
  22. 22. Collaborative Retention ofMonographs: Early Thoughts for Future Action Timothy Cherubini Director of Regional Services LYRASIS Remarks prepared for the NISO Webinar: Tangible Assets - Management of Physical Library Resources August 10, 2011
  23. 23. Grant to LYRASIS from the Institute of Museum and Library Services (IMLS) “Developing a North AmericanStrategy to Cooperatively Manage & Retain Print Collections of Monographs”
  24. 24. LYRASIS Grant Partners• California Digital Library• Center for Research Libraries• Committee for Institutional Cooperation• Occidental College
  25. 25. “Think Tank” 27-28 October, 2010• 30 library leaders• Sought to define characteristics of a collaborative model• Identified themes• Possible implementations scenarios• Issues that require testing or research to confirm framework for future action
  26. 26. Major Themes & Issues• Libraries of all sizes are seeking strategies• Overlap – can it be measured, leveraged?• “Bibliographic indeterminacy”• Monographs – more politically difficult, costly than journals?• Monographs – disproportionately affect humanities faculty & students• User behaviors
  27. 27. “Affinity Groups”• University Librarians• Collection Development Officers• Interested parties from consortia and professional organizations
  28. 28. University Librarians - Discussion• Copyright• Costs and cost savings• Subject expertise: How to deploy?• Over promising what can be accomplished• Increasing knowledge of the “collective collection,” including integrity of data• Engaging faculty and scholarly societies• Developing a positive vision for shared collections and services
  29. 29. Collection Officers - Discussion• Developing a positive vision – preserving the scholarly record• Developing better data• Access• Press on copyright issues• Notion of acceptable loss
  30. 30. Consortium Leaders - Discussion• How much duplication of holdings is there?• What is the role of consortia?• Who can provide the infrastructure for collection management at network scale?
  31. 31. Topical Discussions• Digital surrogates• Bibliographic information• Service models and business models
  32. 32. Topical Discussion: Digital Surrogates• Needs to collectively manage print? – Open standards-based formats – Accurate information about quality – Guidelines for use – Discoverability – Reliability
  33. 33. Topical Discussion: Digital Surrogates• Topics for further exploration – Who will retain print copies? – What are incentives to do so? – Titles represented in e- now top priority? – Studies relating online discoverability to print use – Balancing reliance of mass digitization and publisher digitization
  34. 34. Topical Discussion: Bibliographic Information• Issues & approaches – Build on plans, projects underway for journal archiving – Linkages between print copies in storage, print copies in circulation, and digital copies – Maintaining representatives of all editions – Agreement needed on cataloging as a requirement for print archiving
  35. 35. Topical Discussion: Service & Business Models• Questions, issues & approaches – What are the incentives to keep print? – How can consortia facilitate commitments? – What services are required? – What agreements are necessary? – What kind(s) of organizations are necessary to manage these efforts?
  36. 36. Implementation Scenarios• Already in storage• In Hathi Trust and also in public domain or published through 1963 or 1976• Domain-based approach (by LC class range, subject or discipline)
  37. 37. Grant Conclusion Continuing DiscussionOngoing LYRASIS role -TBD
  38. 38. Collaborative Retention of Print Monographs on the LYRASIS website: LYRASIS Collection Development & Management Advisory Group:
  39. 39. Timothy Cherubini LYRASIS Director, Regional Services Williamstown, 800 999 8558 x4992
  40. 40. Storage at The Joe and RikaMansueto LibraryUniversity of ChicagoDavid BoryczSpecial Projects LibrarianThe University of Chicago Library
  41. 41. The Case Campus Libraries are “functionally full”  Print collection continues to grow Inadequate space for new Library programs and services  Collaborative spaces  Technology-equipped spaces  Training and workshop spaces
  42. 42. The Mansueto Library: Considerations Digitization: making print collections obsolete? Service: delayed vs. real-time collection access? Impact on existing library buildings …and Cost?
  43. 43. The Mansueto Library: Considerations On-site addition or off-site building? If on-site, importance of harmony with campus aesthetic? Book storage: open or closed stacks? Preservation and conservation of collections OR
  44. 44. If On-Site… Above-ground facility with compact shelving Hybrid construct:  above-ground compact shelving  underground high-density shelving Underground high-density shelving
  45. 45. Helmut JahnDesigner of ShanghaiInternational Expo Center,Munich Airport Center,Sony Center (Berlin),EU Headquarters (Brussels)
  46. 46. Joe and Rika MansuetoUniversity alumni:  Joe Mansueto: A.B., 1978 & M.B.A., 1980  Rika Mansueto: A.B., 1991Founder of Morningstar, Inc.“This library combines three of our passions: great design, the free exchangeof information and the University of Chicago. That’s why Rika and I couldn’tbe more thrilled to be a part of this project.”
  47. 47. The Joe and Rika Mansueto Library240 ft x 120 ft x 3.5 stories high
  48. 48. Reading Room, Circulation ServiceCenter, Preservation & Conservation
  49. 49. Grand Reading Room184 seats with task lighting, electrical power, and laptop lock points3 study carrels for intensive useMulti-function printer/copier/scanner in roomWireless throughout buildingGlass has high-performance low-E coating to reduce heatGlass higher than 18 feet shaded with ceramic frit pattern to reduce glare, heat
  50. 50. The Reading Room at night
  51. 51. Circulation Service Center 12 first floor pick stations  3 Special Collections  9 General Collections Expected 5-minute retrieval time Material can be requested from any computer at any time
  52. 52. Below Ground Storage Facility3.5 million volume capacity in high-density automated shelvingTotal campus capacity: 10+ million volumesHumidity and temperature controlled for optimal preservation environmentSlurry wall construction and pumps with emergency backup to prevent water damage
  53. 53. Bin and Shelf Rack Storage24,000 bins: 10”, 12” and 15” heights 1,200 shelf racks: 3’x5’x6’
  54. 54. Loading the System Loading 1 Million volumes June – September 2011 Approximately 70 student staff working 1,000-1,200 hrs/wk Utilizing 12 workstations with a goal of 20,000 items per day Materials coming from numerous different locations requiring:  Record changes in the catalog  Cleaning  Sorting  Preservation review Currently at 640,000 items loaded
  55. 55. Thank you!Questions?mansueto.lib.uchicago.eduDavid BoryczSpecial Projects Librarian