NISO Apr 29 Virtual Conference: ‘Good Enough’: Applying a Holistic Approach for Practical, Systematic Collection Assessment Madeline Kelly, Head of Collection Development, University Libraries, George Mason University
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NISO Virtual Conference: Expanding the Assessment Toolbox: Blending the Old and New Assessment Practices ‘Good Enough’: Applying a Holistic Approach for Practical, Systematic Collection Assessment Madeline Kelly, Head of Collection Development, University Libraries, George Mason University
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NISO Apr 29 Virtual Conference: ‘Good Enough’: Applying a Holistic Approach for Practical, Systematic Collection Assessment Madeline Kelly, Head of Collection Development, University Libraries, George Mason University
- 1. ‘Good Enough’ Applying a Holistic Approach for Practical, Systematic Collection Assessment Madeline Kelly Head, Collection Development George Mason University Libraries
- 2. Agenda Collection assessment basics Obstacles to collection assessment Holistic or “good enough” assessment: what is it? Holistic assessment @ Mason Successes Questions
- 3. Collection Assessment Basics Goals of Assessment
- 4. Collection Assessment Basics Goals of Assessment space savings accreditation showing ROI cost savings identifying strengths identifying gaps
- 5. Collection Assessment Basics Tools & Methods
- 6. Collection Assessment Basics Tools & Methods list-checking quantity citation analysis user responses external standards usage analysis
- 7. Barriers to Systematic Assessment
- 8. Barriers to Systematic Assessment STAFF
- 9. Barriers to Systematic Assessment STAFF TIME
- 10. Barriers to Systematic Assessment STAFF TIME TOOLS
- 11. Barriers to Systematic Assessment STAFF TIME TURNOVER TOOLS
- 12. Barriers to Systematic Assessment STAFF TIME TURNOVER TOOLS SCOPE
- 14. The Holistic Approach Multi-tool approach Snapshot of each subject area Big picture perspective
- 15. The Holistic Approach Emphasis is on usable results, not perfect results Multi-tool approach Snapshot of each subject area Big picture perspective
- 16. Benefits of Good Enough Flexible
- 17. Benefits of Good Enough Flexible Manageable
- 18. Benefits of Good Enough Flexible Manageable Sustainable
- 19. Holistic Assessment @ Mason Key aspects of our approach: Subject-specific assessments Tiered portfolio of tools Consistency
- 20. Subject-Specific Approach One subject at a time Minimal burden on subject librarians Opportunity to revise procedures
- 21. The Tools & Structure
- 22. The Tools & Structure Bowker Book Analysis – Review of reputable bibliographies – OCLC Collection Evaluation comparison to peers – WorldCat – HathiTrust – Outstanding Academic Titles – Review of peer databases – Modified Brief Test – Sustainable Collection Services unique titles
- 23. The Tools & Structure Bowker Book Analysis – Review of reputable bibliographies – OCLC Collection Evaluation comparison to peers – WorldCat – HathiTrust – Outstanding Academic Titles – Review of peer databases – Modified Brief Test – Sustainable Collection Services unique titles ILL statistics – Citation analysis of key journals – E-journal usage – Database usage – Survey of faculty – Survey of graduate students
- 24. The Tools & Structure Bowker Book Analysis – Review of reputable bibliographies – OCLC Collection Evaluation comparison to peers – WorldCat – HathiTrust – Outstanding Academic Titles – Review of peer databases – Modified Brief Test – Sustainable Collection Services unique titles ILL statistics – Citation analysis of key journals – E-journal usage – Database usage – Survey of faculty – Survey of graduate students Citation analysis of monographs – Accreditation guidelines
- 26. A Consistent Process standardized procedures, document formatting, and file names
- 27. A Consistent Process standardized procedures, document formatting, and file names detailed documentation
- 28. A Consistent Process standardized procedures, document formatting, and file names detailed documentation cycle of assessment and revision
- 29. Results @ Mason
- 30. Results @ Mason Seven complete, three in progress
- 31. Results @ Mason Seven complete, three in progress Reasonable amount of staff time
- 32. Results @ Mason Seven complete, three in progress Reasonable amount of staff time Acceptable pace
- 33. Results @ Mason Seven complete, three in progress Reasonable amount of staff time Acceptable pace Concise final reports
- 34. Results @ Mason Seven complete, three in progress Reasonable amount of staff time Acceptable pace Lots of usable data Concise final reports
- 35. Results @ Mason Seven complete, three in progress Reasonable amount of staff time Acceptable pace Lots of usable data Gradually accumulating results Concise final reports
- 36. Results @ Mason Seven complete, three in progress Reasonable amount of staff time Acceptable pace Lots of usable data Gradually accumulating results Success in revising procedures Concise final reports
- 37. Results @ Mason Seven complete, three in progress Reasonable amount of staff time Acceptable pace Lots of usable data Gradually accumulating results Success in revising procedures Accommodates turnover Concise final reports
- 38. Barriers Revisited STAFF TIME TURNOVER TOOLS SCOPE
- 39. Barriers Revisited STAFF TIME TURNOVER TOOLS SCOPE Requires 1 FTE Low burden on subject librarians Statistical expertise not required
- 40. Barriers Revisited STAFF TIME TURNOVER TOOLS SCOPE Requires 1 FTE Low burden on subject librarians Statistical expertise not required Completed 3 during pilot year On track to complete 10 in second year Pace accelerating
- 41. Barriers Revisited STAFF TIME TURNOVER TOOLS SCOPE Requires 1 FTE Low burden on subject librarians Statistical expertise not required Completed 3 during pilot year On track to complete 10 in second year Pace accelerating Multiple tools allow for “triangulation” Problematic tools can be dropped
- 42. Barriers Revisited STAFF TIME TURNOVER TOOLS SCOPE Requires 1 FTE Low burden on subject librarians Statistical expertise not required Completed 3 during pilot year On track to complete 10 in second year Pace accelerating Assessment Manual complete Replaced full-time staff with Graduate Assistant successfully Multiple tools allow for “triangulation” Problematic tools can be dropped
- 43. Barriers Revisited STAFF TIME TURNOVER TOOLS SCOPE Requires 1 FTE Low burden on subject librarians Statistical expertise not required Completed 3 during pilot year On track to complete 10 in second year Pace accelerating Assessment Manual complete Replaced full-time staff with Graduate Assistant successfully Multiple tools allow for “triangulation” Problematic tools can be dropped Each subject is a manageable chunk Key subject areas can be prioritized Goals can be adjusted over time No pressure for each tool to be perfect
- 44. Bottom Line
- 45. Bottom Line There are still adjustments we want to make
- 46. Bottom Line There are still adjustments we want to make but the methodology allows for that
- 47. Bottom Line There are still adjustments we want to make but the methodology allows for that and we are getting in the habit of viewing our collections more critically.
- 48. Thank you! I’m happy to answer any questions now or via e-mail. I’m also happy to share portions of our methodology, templates, and documentation with those who are interested in the holistic approach.