On campus student-employment_training_final

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Information regarding hiring students on the Boise State Campus

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On campus student-employment_training_final

  1. 1. On-Campus Student Employment Career Center Financial Aid Human Resources
  2. 2. Why are These Changes Necessary? To make the part-time job search more efficient for students by providing them with a central location in which to look for on-campus student employment opportunities. To establish a student compensation structure and classification schedule that will help to ensure equity across campus and compliance with state and federal regulations
  3. 3. Where Do I Find Assistance?On Campus Student Employment Website http://career.boisestate.edu/on-campus-student-employment/Contact Us! Career Center- BroncoJobs Financial Aid- Work Study Human Resources – Compensation and Classification
  4. 4. What Do I Need to Know About Posting Jobs?Jobs that many students at Boise State might be qualified for mustbe posted on BroncoJobs You can still use other recruiting methodsJob Classifications will be uploaded into BroncoJobsThere are exceptions Rehiring a student into the same position Internal promotional opportunities Graduate or Research Assistant positions Any position that is paid via lump sum or by stipend Any position requiring an extremely specific skill set or set of circumstances Other exceptions reviewed by a committeeBroncoJobs ID # needs to be included in the new EAF http://career.boisestate.edu/on-campus-student-employment/
  5. 5. What do I Need to Know aboutCompensation and Classification?It is a self-managed system You identify the class your job fits into You choose the hourly rate within the classExceptions will be reviewed by a committee
  6. 6. Student Job Titles & Duties30 Student Job descriptions have beendrafted to cover the full range of dutiesassigned to student employees on campus.General information on the pay level, typicaljob duties and examples of job titles isavailable in Bronco Jobs.
  7. 7. Student Job Descriptions Pay Job Examples of JobTitle Level Code Job Duties Titles Performs general academic functions in support of a specific course, professor or department. Would typically assist in lower division courses.Student Duties typically include: assisting with preparation, distribution, collection ofAcademic S2 49825 test materials; applying a template for grading; review of short answer orAssistant 1 essay responses for accuracy or completeness; assisting a professor with course preparations, instructional materials, recording of grades. Moderate/limited supervision is provided. Grader; Teacher Aide Performs academic assistant functions in support of a specific professor, or course or section. Would typically assist in upper division courses. DutiesStudent may include: conducting lab or work group sessions focused on the reviewAcademic S3 49826 or application of course materials; grading complex essay assignments andAssistant 2 Grader; Peer Advisor; exams; assessing performance or progress. Limited supervision is provided. Writing Center Consultant Performs academic assistant functions at the highest level in support of a specific professor, or course or section. Would typically assist in upperStudent division or graduate courses. Duties may include: conducting lab or workAcademic S4 49852 group sessions focused on the review or application of course materials;Assistant 3 delivering portions of lectures; assessing performance or progress. Limited Peer Advisor; Writing supervision is provided, and the student employee is expected to operate Center Consultant; independently in the performance of a wide range of duties. Lab Instructor; Teaching Assistant
  8. 8. Student Compensation StructureEach Job classification is assigned a paygrade (S1, S2, S3 & S4)Grade Minimum Mid Point Maximum S1 7.25 8.13 9.00 S2 7.65 9.33 11.00 S3 8.40 10.45 12.50 S4 10.00 12.50 15.00
  9. 9. Grade S1Job DutiesEntry level student worker. Performs routine tasks withminimal responsibility in a well-supervised setting.Minimum QualificationsNo previous experience or training is required. Ability to learnand perform assigned work; ability to work cooperatively withfaculty, staff and other students.NotesMay require ability to successfully interact with public.
  10. 10. Grade S2Job DutiesSecond level of student employee. More difficult tasksassigned and some judgment/decision making required. Worksindependently with limited supervision.Minimum QualificationsLittle or moderate experience. Technical knowledge required,or previous training and experience is needed.NotesSpecial instruction may be necessary for some aspects ofthese positions.
  11. 11. Grade S3Job DutiesSenior level student employee performing work withspecialized skills. Uses independent judgment /decision makingabilities; works with little or no direct supervision. May involvesupervision, tutoring, or training of individuals or small groupsperforming routine functions.Minimum QualificationsPrevious work experience at a lower level within the samedepartment or functional area is required. Moderate tosubstantial experience, technical knowledge, or previoustraining or certification is required.
  12. 12. Grade S4Job DutiesHighest level student employee. May manage research, analysis,publication, instruction or other special projects or activities of significantscope. May supervise larger groups of student staff or moresenior/technical student staff including assigning and reviewing work.Minimum QualificationsPrevious work experience at a lower level within the same department orfunctional area is required. Requires substantial experience, advancedtechnical knowledge as well as previous training or certification.NotesHigh level of competency or fluency with specialized skills. Not all jobs willhave a S4 level.
  13. 13. Placement in Compensation ScheduleStudent employees should be placed withinthe grade for their job consideringdepartment budget, employee qualificationsand work experience and compensationlevel of existing student staff in thedepartment.Student employees should not earn morethan non-student employees doing similarwork.
  14. 14. Placement in Compensation ScheduleThe student compensation schedule will beapplied regardless of funding source of theappointment.
  15. 15. Clickhere tostart
  16. 16. Click here to go tolog in/registrationpage
  17. 17. If you do not already have a BroncoJobs account, click here to begin registrationIf your Department already has anaccount, we will just add you as aContact when you register.
  18. 18. Note that you are on the “Register” tab Fill out the fields. * means that field is required This is your Department name beginning with “Boise State”
  19. 19. Fill out the fields. * meansthat field is required
  20. 20. When finished click “Submit”. Your registration will beapproved by the Career Center and a password emailedto you. Usually happens same day, but call the CareerCenter to have it done immediately.
  21. 21. To post a job, log in using your email address as yourusername and the password sent to you by email.
  22. 22. Click here to post a jobThis is your BroncoJobs home page.
  23. 23. Click here to add a new job posting.
  24. 24. Click on “Show Archived” toget a drop down list of jobtitles to choose from.
  25. 25. Click on the down arrow
  26. 26. Select the job title youwant from this list – youcan change the name inyour posting
  27. 27. Unselect/Select Position Type You can change the Job Title. If you keep the same, remove (copy).
  28. 28. Job Function is preselected.You can change to what isappropriate. Can change job description, but keep top line. Choose how you wish to receive resumes, etc. Select “Other Documents” for applications, etc.
  29. 29. You can choose ifyou want to displayyour contact info tostudents Select/change posting and expiration dates – 30 days is standard. Optional: Desired start date, duration and approx. hours per week
  30. 30. Optional: Select class level Optional: Qualifications Select Major(s) – hold down control key to select more than one Pay Rate: Select a rate within the range. Location is pre-selected.
  31. 31. You can attach a document (such as an application to have students upload and submit.)When finished, click “Submit”. You can also “Save and Finish Later”.
  32. 32. To check on your posting….Job Title * = not approved and = approved ***This is the BroncoJobs ID # that goes on the EAF.*** You can deactivate at any time
  33. 33. Position Approved career@boisestate.edu to me This is the email you will receiveDear Your Name: from the Career Center when your position is approved.The following position has been approved:STUDENT ACADEMIC ASSISTANT 1Students will apply for your position per the instructions on your job posting. If you checked "E-mail"students will upload their resumes on BroncoJobs and the system will send you an email with theirresume attached. If you checked "Accumulate on-line" students will upload their resumes on BroncoJobsand you will see an alert on your BroncoJobs home page notifying you that a student has applied. Youcan then view the students name and application materials through the "job" tab. If you checked "Other"the student will follow your instructions in the "How to Apply" box (Email or mail resumes, apply on yourwebsite, etc.)If you have any questions about your job posting, please feel free to contact the Career Center at (208)426-1747 or career@boisestate.edu.Thank you for your interest in recruiting our students!Career CenterBoise State University
  34. 34. = approved
  35. 35. Click on the “Preview” tabto see how the posting willbe viewed by students.
  36. 36. Home Page showsan alert when youreceive applications
  37. 37. Student Resumes Tab: To view applicants. You can open up students’ documents by clicking on the icons.*** You can send an email to one, some, or all applicantsat the same time. Check box, then “Mail to Checked” ***
  38. 38. After clicking “Mail toChecked” this page appearsto prepare your message. Subject is required You can send a copy of the email to yourself.
  39. 39. The system will auto-insert these fields for you. Just click on the one you want when you get to that place in your text. (fname = first name) Write your message here. You can upload a file if you wantClick “continue” to review message
  40. 40. To send your messageTo go back and make changes to your message
  41. 41. To finish
  42. 42. You can generate a book of students’ application materials and have it emailed to you. #2: Click “Generate Book”#1: Check the box next to the students names whose materialsyou want included in the book or click “+” to check all students.
  43. 43. Select the documents you want to include.Submit Request
  44. 44. To finish
  45. 45. To check the status of your request
  46. 46. Resume Book Completevcoale@boisestate.eduFriday, October 14, 2011, 04:13 pmDear Your Name,The resume book you requested is ready for you to download. The email youTo retrieve, please point your web browser to: receive with the Job http://boisestate-csm.symplicity.com/employers Applicants Packet attachedIf you have any questions, please contact Career Services.Thank you,Career Services JobApplicantsPacket_rezpacket_2011_10_14.pdf 498K View Download
  47. 47. Home Page will also show when your resume packet is readyThis is the end of the basic BroncoJobs instructionsfor On-Campus Department Employers.
  48. 48. Questions?

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