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57086 08 closing_a_project

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57086 08 closing_a_project

  1. 1. 857086Contract and Project ManagementDavid Sowden, The University of Hull
  2. 2. 857086Contract and Project ManagementIntroduction to Processes -Closing a ProjectDavid Sowden, The University of Hull
  3. 3. Overview• Closing a Project – Fundamental principles – Contexts – Process description – Decommissioning a Project – Identifying Follow-on Actions – Evaluating a Project 3
  4. 4. Closing a Project THE B AS ICS Check that all products have been delivered and approved by the customers Document and later actions that should be taken by the management and support groups Plan when and how to assess achievement of the expected benefits Report on the project’s performance 4
  5. 5. Relationshipsof Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 5
  6. 6. Icons Guidelines - Rules, Policies, instructions that should be followed Resources - tools, systems or materials required to complete a task 6
  7. 7. Closing a Project (1a)Directing a Project Premature close Prepare premature close Create additional work estimates Update Issue Register Update Project Plan PID Project Plan 7
  8. 8. Closing a Project (1b)Controlling Project end approaching Prepare planned closure a Stage Update Project Plan ‘Product Status Account PID Project Plan 8
  9. 9. Closing a Project (2) Closure prepared Hand over ‘products’ Obtain acceptance record Update Benefits Review Plan Update Configuration Item Records Create follow-on action recommendations PID Issues register Configuration Management Strategy Risk Register 9
  10. 10. Closing a Project (3) ‘Products’ handed over Evaluate the project Create Lessons Report End Project Report Follow-on actions recommendations Issues register Lessons Log Quality Register 10
  11. 11. Closing a Project (4) Project evaluated Recommend project closure Close Daily Log Prepare draft project closure notification Close Issue Register Close Lessons Log Close Quality Register PID Communication Management Strategy 11
  12. 12. Closing a Project (5) Closure recommended Directing a Project section 4 12
  13. 13. TASKReview your project closure procedures
  14. 14. Closing a Project CHEC Have all products been completed and approved? K Has a Product Status Account been created to verify the status of all the products? Have all outstanding issues been documented as follow-on recommendations ready for distribution subject to Project Board approval? For premature closure, has the means for recovering products that have been completed or are in progress been approved by the Project Board? If requested, was an Exception Plan created and approved? Is there an acceptance record for the handover of the project product? Does the acceptance record include operational and maintenance acceptance (if applicable) Has the lessons Log been reviewed and a Lessons Report created ready for distribution subject to Project Board approval? Has the Project Plan been updated with actuals? Has the Business Case been updated with actuals? Has the Benefits Review Plan been updated with actuals Has the End Project Report been produced showing actuals against planned performance and summarising lessons and follow- on action recommendations? Has the End Project Report been issued to the Project Board in accordance with project controls? Has a draft project closure notification been created for the Project Board approval and onward distribution? Has all registers and logs been closed? Has all project documentation been archived?

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