757086Contract and Project ManagementDavid Sowden, The University of Hull
757086Contract and Project ManagementIntroduction to Processes -Managing a Stage BoundaryDavid Sowden, The University of H...
Overview• Managing Stage Boundaries –   Fundamental principles –   Contexts –   Process description –   Planning a Stage –...
Initiating a                   Project                                Managing a                                   Stage  ...
Relationshipsof Processes                                     Initiating a                                       Project  ...
Managing a Stage Boundary                      THE B                                                     AS             IC...
Icons        Guidelines - Rules, Policies,        instructions that should be        followed        Resources - tools, sy...
Managing a Stage Boundary (1)                                    Plan the next stage                       Update Configura...
Managing a Stage Boundary (2)     Next stage planned           Update the Project Plan                          Update Iss...
Managing a Stage Boundary (3)     Project Plan updated          Update the Business Case                            Update...
Managing a Stage Boundary (4)    Business Case updated                 Report stage end                            Create ...
Managing a Stage Boundary (5)    Request to approve next          Stage Plan                   Directing a Project        ...
Exceptions                EXAM                              PLE      Exception Plan                       Plan the next st...
TASKReview and tailor your  stage boundaries
Managing a Stage Boundary                                                                           CHEC  Have all product...
Managing a Stage Boundary                                                                        CHEC                     ...
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57086 07 managing_a_stageboundary

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57086 07 managing_a_stageboundary

  1. 1. 757086Contract and Project ManagementDavid Sowden, The University of Hull
  2. 2. 757086Contract and Project ManagementIntroduction to Processes -Managing a Stage BoundaryDavid Sowden, The University of Hull
  3. 3. Overview• Managing Stage Boundaries – Fundamental principles – Contexts – Process description – Planning a Stage – Updating a Project Plan – Updating a Project Business Plan – Updating the Risk Log – Reporting Stage End – Producing an Exception Plan 3
  4. 4. Initiating a Project Managing a Stage BoundaryDirecting a Project Controlling a Stage 4
  5. 5. Relationshipsof Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 5
  6. 6. Managing a Stage Boundary THE B AS ICS Complete the performance statistics for the current stage Plan the next stage (or Exception Plan) and update the Project Plan Check if the Business Case or risk have changed Prepare a report for the ‘Project Board’ 6
  7. 7. Icons Guidelines - Rules, Policies, instructions that should be followed Resources - tools, systems or materials required to complete a task 7
  8. 8. Managing a Stage Boundary (1) Plan the next stage Update Configuration Item Record Update Issue Register Update Quality Register Create ‘Product’ Description Stage boundary Update PID approaching Issue Register Lessons Log PID Exception Plan request Risk Register 8
  9. 9. Managing a Stage Boundary (2) Next stage planned Update the Project Plan Update Issue Register Update Project Plan Update Risk Register Exception Plan PID Stage Plan (current stage) Stage Plan (next stage) 9
  10. 10. Managing a Stage Boundary (3) Project Plan updated Update the Business Case Update Benefits Review Plan Update Business Case Update Risk Register PID Benefits Review Plan Issue Register Project Plan Risk Register 10
  11. 11. Managing a Stage Boundary (4) Business Case updated Report stage end Create End Stage Report Create Lessons Report Create follow-on action recommendations PID Benefits Review Plan Lessons log Issue Register Quality Register 11
  12. 12. Managing a Stage Boundary (5) Request to approve next Stage Plan Directing a Project section 4 Request to approve Produce an Exception Plan Exception Plan Update Configuration Item Records PID Create Exception Plan Stage Plan (current stage) Update Issue Register Risk Register Update Quality Register Issue Register Create ‘Product’ Description Configuration Item Records 12
  13. 13. Exceptions EXAM PLE Exception Plan Plan the next stage request 13
  14. 14. TASKReview and tailor your stage boundaries
  15. 15. Managing a Stage Boundary CHEC Have all products that were planned to be completed within the stage been approved? K(1) Has a Product Status Account been created to verify the status of the stage’s products? If there was a product handover during the stage, were lated outstanding issues documented as follow-on action recommendations ready for distribution subject to Project Board approval? Has the Lessons Log been reviewed and updated? If required, has the Lessons report been created ready for distribution, subject to Project Board approval? Has the Stage Plan been updated with actuals? Has the Risk Management Strategy been review and (if necessary) updated? Has the Risk Register been reviewed and updated? Has the Configuration Management Strategy been reviewed and (if necessary) updated? Have the Configuration Items Records been reviewed and updated? Has the Issue Register been reviewed and updated? Has the Quality Management Strategy been reviewed and (if necessary) updated? Has the Quality Register been reviewed and updated? Has the Communication Management Strategy been reviewed and (if necessary) updated? Have the project controls been reviewed and (if necessary) updated? Has the Project Plan been reviewed and (if necessary) updated? Has the project management team structure been updated to reflect and new roles being appointed or any changes to responsibilities of existing roles?
  16. 16. Managing a Stage Boundary CHEC K(2) For new appointments, do role descriptions exist and have those people who have been appointed confirmed their acceptance? Has the Business Case been reviewed and (if necessary) updated? Has the Benefits Review Plan been reviewed and (if necessary) updated? Has the Project Initiation Documentation been reviewed and (if necessary) updated? Has the End Stage Report been produced showing actual against planned performance, and summarising lessons and follow-on recommendations Has the End Stage Report been issued to the Project Board in accordance with the project controls? For the next stage Has the Stage Plan for the next stage been created? Have Product Descriptions been created for the next stage’s products? Has the Project Board been requested to authorise the next stage? For Exceptions Has an Exception Plan been created (if requested by the Project Board)? Have Product Descriptions been created/updated for the Exception Plan? Hs the Project Board been requested to approve the Exception Plan?

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