57086 03 initiating_a_project

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57086 03 initiating_a_project

  1. 1. 357086Contract and Project ManagementDavid Sowden, The University of Hull
  2. 2. 357086Contract and Project ManagementIntroduction to Processes -Initiating a projectDavid Sowden, The University of Hull
  3. 3. Overview• Initiating a Project – Fundamental principles – Contexts – Process description – Planning Quality – Planning a Project – Refining a Business Case and Risks – Setting up controls – Setting up files and records (Evidence) – Assembling a Project Initiation Document 3
  4. 4. Initiating a ProjectDirectinga Project 4
  5. 5. Relationshipsof Processes Initiating a Project Managing a Stage Boundary Starting Initi Directing a Project End atin a Project g a Controlling Closing a a Stage Project Proj ect Managing ‘Product’ Delivery 5
  6. 6. THE BInitiating a Project AS ICS Reassess the risks Expand the Plan the Business Case project Identify how Plan how the products willright quality of be controlled ‘product’ will be produced Set up the Prepare to get necessary approval for controls for the project the project 6
  7. 7. Icons Guidelines - Rules, Policies, instructions that should be followed Resources - tools, systems or materials required to complete a task 7
  8. 8. Initiating a Project (1) Project Prepare the Risk initiation Management approved Strategy Lessons Log Daily Log Project Brief 8
  9. 9. Initiating a Project (2) Risk Management Prepare the Configuration Strategy prepared Management Strategy Create Configuration Item Records Daily Log Create Issue Register Lessons Log Create Configuration Management Project Brief Strategy Update Project Plan Risk Register 9
  10. 10. Initiating a Project (3) Configuration Management Prepare the Quality Strategy prepared Management Strategy Create Previous Lessons Reports Project ‘Product’ Description Create Quality Management Strategy Lessons Log Create Configuration Management Project Brief Strategy Update Project Plan Risk Register Issue Register 10
  11. 11. Initiating a Project (4) Quality Management Prepare the Communication Strategy prepared Management Strategy Create Project Controls Lessons Log Project Brief Risk Register Issue Register Configuration, Risk and Quality Management Strategies 11
  12. 12. Initiating a Project (5) Communication Management Strategy Set up the project controls prepared Create Project management team Lessons Log structure Update Project Plan Project Brief Update role descriptions Project approach Issue Register Project ‘Product’ Description 12
  13. 13. Initiating a Project (6) Project controls set up Create the Project Plan Update configuration item Lessons Log Records Update project management team Project Brief structure Create Project plan Project approach Issue Register Project ‘Product’ Description 13
  14. 14. Initiating a Project (7) Project Plan created Refine the Business Case Create Benefits Review plan Risk Register Create a detailed Business Plan Project Brief Outline of Business case 14
  15. 15. Initiating a Project (8) Assemble the Project Business Case refined Initiation Documentation (PID) Project Brief Project approach Project definition Detailed Business Case Configuration Management Strategy 15
  16. 16. Initiating a Project (9) Request to deliver a project Directing a Project section 4 Stage boundary approaching Managing a Stage Boundary section 7 16
  17. 17. TASKReview your projectinitiation paperwork
  18. 18. CHECHave lessons from previous similar project been identified and , where appropriate, have they been applied? KHas the Risk Management Strategy been defined and documented?Has the Risk Register been set up and populated?Has the Configuration Management Strategy been defined and documented?Have the initial Configuration Item Records been set up?Has the Issue Register been set up and populated?Has the Quality Management Strategy been defined and documented?Has the Quality Register been set up and populated?Has the Communication Management Strategy been defined and documented?Have the project controls been determined and established?Has the Project Plan been created?Has the project management team structure been updated to reflect any new roles, or changes of responsibilities?For new appointments, do role descriptions exist, and those appointed have they accepted?Has the outline Business Case been refined into a detailed Business Case?Has the Benefits Review Plan been created?Has the Project Initiation Documentation been assembled?

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