257086Contract and Project ManagementDavid Sowden, The University of Hull
257086Contract and Project ManagementIntroduction to Processes -Starting up a projectDavid Sowden, The University of Hull
Overview• Management Levels• Starting up a Project  –   Fundamental principles  –   Contexts  –   Process description  –  ...
Management Levels  Corporate or programme         Often set the business context       management                for the p...
Management Levels  Corporate or programme         Your Company       management                                 Supervisor...
Starting up a Project WBL3              Idea        Study (Research)            TriggerBright idea                        ...
WhatStarting up a Project                   Why                   Who              When/How                 Where         ...
Starting a Project
Relationshipsof Processes                                     Initiating a                                       Project  ...
Starting up a Project                   THE B                                              AS             ICS       Create...
EXAM        University of            Hull                                                           Project               ...
EXAM               University                of Hull                                                    Senior            ...
TASK Create your project‘management’ team                  section 11
Icons        Guidelines - Rules, Policies,        instructions that should be        followed        Resources - tools, sy...
Starting up a Project (1a)                          Appoint the                         Executive and      Project Mandate...
Starting up a Project (1b)                                     WBL3                           Supervisors                 ...
The many facets of the Project Manager role                                 Funding       Line management                 ...
The many facets of the Project Manager role                                 Funding       Line management                 ...
Project Manager role                               Soft skills                            Communication                   ...
Starting up a Project (2)                            Capture                            previous                          ...
Starting up a Project (3)                             Design and                              appoint a      lessons captu...
Starting up a Project (4)                            Prepare the      Team appointed      outline Business                ...
Starting up a Project (5)                          Select a project      Business Case          approach                  ...
Starting up a Project (6)                             Assemble the     Approach selected        Project Brief             ...
Starting up a Project (7)                                Plan the     Brief assembled        initiation stage             ...
Starting up a Project (8)                          Request for     stage planned      project approval   Request ‘sent’   ...
TASKHave you everything in       place?
CHECHave project management roles been allocated:          Executive?                                                     ...
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57086 02 starting_upa_project

  1. 1. 257086Contract and Project ManagementDavid Sowden, The University of Hull
  2. 2. 257086Contract and Project ManagementIntroduction to Processes -Starting up a projectDavid Sowden, The University of Hull
  3. 3. Overview• Management Levels• Starting up a Project – Fundamental principles – Contexts – Process description – Appointing an Executive and Project Manager – Designing a Project Management Team – Appointing a Project Management Team – Preparing a Project Brief – Defining Project Approach – Planning an Initiation Stage 3
  4. 4. Management Levels Corporate or programme Often set the business context management for the project Key decision making and Directing a Project direction setting Project Board Day-to-day planning and control Controlling a Stage Project Manager Team Managers Managing Product Delivery 4
  5. 5. Management Levels Corporate or programme Your Company management Supervisors, Mentor, Directing a Project Stakeholders..... Controlling a Stage You Managing Product Delivery ?? 5
  6. 6. Starting up a Project WBL3 Idea Study (Research) TriggerBright idea 6
  7. 7. WhatStarting up a Project Why Who When/How Where 7
  8. 8. Starting a Project
  9. 9. Relationshipsof Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 9
  10. 10. Starting up a Project THE B AS ICS Create the project ‘management’ team Define the project’s objectives Identify how a solution will be provided Take a first look at the Business Case and risks Plan the work needed to prepare project plans and controls and get ‘management’ approval for the project to commence 10
  11. 11. EXAM University of Hull Project Director PLE FE Partners Steering Group Project Manager Industryrepresentative s Project Team other Stakeholders Technical team Support Create the project team Community‘management’ team Engagement System Officer Integrator Research team 11
  12. 12. EXAM University of Hull Senior User PLE Steering Group Project Senior Assurance User Group Supplier Project Director otherStakeholders Industry Technical team Project Support Team team Create the project ‘management’ team System Integrator Project Manager Research team Community Engagement
  13. 13. TASK Create your project‘management’ team section 11
  14. 14. Icons Guidelines - Rules, Policies, instructions that should be followed Resources - tools, systems or materials required to complete a task 14
  15. 15. Starting up a Project (1a) Appoint the Executive and Project Mandated the Project Manager Create ‘Daily’ Log Create role descriptions 15
  16. 16. Starting up a Project (1b) WBL3 Supervisors appointed and Project Mandated you are the Project Manager Create ‘Daily’ Log Create role descriptions 16
  17. 17. The many facets of the Project Manager role Funding Line management Communications Strategy Quality Customer Team work Product status Planning Changes Monitoring User needs Product v’s project needs 17
  18. 18. The many facets of the Project Manager role Funding Line management Communications Strategy Quality Customer Team work Product status Planning Changes Monitoring User needs Product v’s project needs 18
  19. 19. Project Manager role Soft skills Communication Personal skills Process 19
  20. 20. Starting up a Project (2) Capture previous lessons Create Lessons Log Previous Lessons Reports 20
  21. 21. Starting up a Project (3) Design and appoint a lessons captured project management team Update ‘Daily’ Log Lessons Log Create role role descriptions descriptions for team Create team structure 21
  22. 22. Starting up a Project (4) Prepare the Team appointed outline Business Case Update ‘Daily’ Log Lessons Log Create Business Daily Log Case outline Create ‘Product’ description 22
  23. 23. Starting up a Project (5) Select a project Business Case approach Lessons Log Update ‘Daily’ Log Daily Log Additional role descriptions? Role descriptions Business Case ‘Product’ description 23
  24. 24. Starting up a Project (6) Assemble the Approach selected Project Brief Lessons Log Update ‘Daily’ Log Daily Log Additional role descriptions? Role descriptions Business Case ‘Product’ description 24
  25. 25. Starting up a Project (7) Plan the Brief assembled initiation stage Lessons Log Update ‘Daily’ Log Daily Log Create Stage Plan (initiation) Project Brief 25
  26. 26. Starting up a Project (8) Request for stage planned project approval Request ‘sent’ (initiation) section 4 26
  27. 27. TASKHave you everything in place?
  28. 28. CHECHave project management roles been allocated: Executive? K Project Manager? Senior User(s)? Senior Supplier(s) - if appropriate at this point? Project Support? Team Manager(s) - if appropriate at this point? Project Assurance? Change Authority - if appropriate at this point?Do the Project Board member have sufficient, availability and credibility to direct the project?Are the project’s stakeholders sufficiently represented by the Project Board?Do role descriptions exist for each key appointment?Have those people appointed confirmed their appointment?Has a Daily Log been set up?Has a Lessons Log been set up?Have lessons from previous similar project been identified and, where appropriate, applied?If the organisation has not undertaken a project like this before, have lessons been sought from comparable project externally?Has the Project Brief been produced?Is there an outline Business Case?Has the Project Product Description been produced?Has the project approach been decided upon?Is there a Stage Plan or the initiation stage?

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