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Cuckoo events bics 2013 - event planning

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Cuckoo events bics 2013 - event planning

  1. 1. Event  Planning   Are  you  mad?  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie     T:  @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  2. 2. Who’s  this  guy?  •  UL  Lifesaving  Club  •  UL  Clubs  &  Socs  ExecuPve  •  UL  Ents  Crew  &  Events   –  a  few  years  back.  .  .    •  Events  &  MarkePng  Manager,  DIT  Students’   Union  for  5+  years   –  up  to  a  couple  of  years  ago   Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  3. 3. Ya?  What  else?  •  Irish  Safety  InsPtute   –  Witnness  /  Oxegen  /  EP  /  Slane  /  Phoenix  Park   –  College  events   –  Europa  Cup  Final  2011   –  London  Olympics  2012   –  Team  Ireland  Homecoming  /  EucharisPc  Congress  /  Fleet  Expo  •  Cuckoo  Events   –  Event  Management  /  Event  ProducPon  /  Event  Safety  /   PaintGlow  /  Foam  ParPes  /  Themed  Events     –  Gathering  2013  /  Charity  Events   –  Upcoming  events.  .  .       Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  4. 4. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  5. 5. Ideas  /  Concept  GeneraBon  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  6. 6. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  7. 7. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  8. 8. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  9. 9. Event  Planning  -­‐  where  to  start?  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  10. 10. So  what’s  in  an  Event  Plan?  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  11. 11. Safety  Policy   Structures  &  FaciliPes   Controls  &  Comms   General  Event  info   Crowd  Management   Environmental   Venue   Medical  Plan   Tests  &  InspecPons   Fire  Safety   Traffic  /  Transport  Plan   Appendices   Emergency  Procedures   CancellaPon  Policy   Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  12. 12. Planning  Flowchart   ObjecPves   Goals   Proposal   Team   Drab  Outline  Plan   Stakeholders   Date  &  Venue   Permissions   Staff   Costs   Detailed  Planning   Budget   LogisPcs   Running  Order   ProducPon  schedule   Organising  the  Event   Event  preparaPon   Stakeholder  liaison   Build   ImplementaPon   Running  the  event   ProducPon  management   Post  Event   EvaluaPon   Feedback  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  13. 13. What’s  the  one  element  that  is  DEFINITELY  involved  in   any  event?  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  14. 14. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  15. 15. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  16. 16. Risk  Assessments  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  17. 17. Why  put  ourselves  through  it?  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  18. 18. Smiley  faces!     Happy  people!     Fada,     Gamesmaker,   London  Olympics  2012  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  19. 19. Running  the  Event  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  20. 20. Review  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  21. 21. Review  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  22. 22. Review  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  23. 23. Top  Tips  •  You  can  NOT  start  planning  EARLY  ENOUGH  •  Schedule    •  20%  miscellaneous  •  Supplier  relaPonships  are  KEY  •  Be  different  •  Review   Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  24. 24. The  Toppest  Tip   Photo  Credit:   hjp://www.flickr.com/photos/ lumaxart/2137737248/    Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  25. 25. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  26. 26. Stuff  •  Risk  Assessment  Matrix  •  Events  Scheduling  Doc  •  Sample  Event  Planning  Guidelines  Doc   contents  •  Simple  Event  Planning  Flowchart  •  Sample  Event  Plan  Contents  x  2  •  PresentaPon     Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  27. 27. Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  28. 28. Mark  Breen   P:  01  6401575   M:  086  823  3377   E:  mark@cuckoo.ie  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  29. 29. ?  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    
  30. 30. Mark  Breen   P:  01  6401575   M:  086  823  3377   E:  mark@cuckoo.ie  Cuckoo  Events  |  P:  01  640  1575  |  M:  086  823  3377  |  E:  mark@cuckoo.ie    T:   @CuckooEvents  |  FB:  /CuckooEvents  |  #WatchTheBirdie    

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