Certificate iv in frontline management significance of an effective consultative mechanism
Certificate IV inFrontline ManagementSignificance of an Effective Consultative Mechanism
Occupational Health and Safetytopics such as the importance of aneffective consultative mechanism arebeing emphasized in Intellitrain’sCertificate IV in FrontlineManagement.
Occupational Health and SafetyCommittees are a requirement bylaw in NSW for companies thatemploy over 20 staff, where amajority of employees haverequested a committee beestablished.
There are different regulations thatapply within each State in Australiaand as a manager you need toinvestigate and be aware of thelegislation that applies to you, yourcompany and your industry.
Information on the latest laws canbe checked by visiting the NSWlegislation website(www.legislation.nsw.gov.au). The following information has beensourced fromwww.workcover.nsw.gov.au and iscorrect at time of publication(January 2011).
You can view the fact sheet at thisURL:http://www.workcover.nsw.gov.au/formspublications/publications/Documents/ohs_training_manual_insert_factsheet4_2704.pdf
Fact Sheet – How to set up an OHS(Occupational Health and Safety)Committee An OHS Committee is establishedwhen:◦ there are 20 or more employees and themajority of employees request that anOHS Committee be established, or
◦ WorkCover NSW directs that an OHSCommittee be established, or◦ the employer, in consultation with theiremployees, establishes an OHSCommittee
4 phases to establishing an OHSCommittee:1. Lay the groundwork2. Determine the OHS Committeemembership3. Form an OHS Committee4. Evaluation
PHASE 1: LAY THE GROUNDWORK Become familiar with the OccupationalHealth and Safety Act 2000 (TheAct), Occupational Health and Safety Regulation 2001 (the Regulation) andthe OHS Consultation Code of Practice2001
Consider whether an OHSCommittee is the most appropriateconsultation arrangement for healthand safety matters in your workplace Determine the composition of theOHS Committee, ensure thatdifferent workgroups are adequatelyrepresented
Consult and educate managers andemployees to let them know theOHS Committee’s purpose, startdate and their role in supporting theCommittee
PHASE 2: DETERMINE OHSCOMMITTEE MEMBERSHIP Determine, through consultation, thenumber of employer and employeerepresentatives on the OHSCommittee
It is beneficial to consider invitingsub-contractors and their employeesto observe Committeemeetings, particularly when commonOHS issues arise.
Committee members should beallowed to invite a delegate from atrade union or employer associationto a Committee meeting. Thedelegate may address the meeting ifthe Chairperson agrees.
There are no formal qualificationsrequired of Committeemembers, however the followingcharacteristics would be beneficial inCommittee representatives:◦ ability to effectively represent membersof the workgroup◦ ability to see other viewpoints
◦ commitment to improving themanagement of OHS◦ communication skills
Explain to employees what is involvedin being on an OHS Committee andwhat training will be provided if theyare elected or appointed Appoint and notify employerrepresentatives
Decide on an election process foremployee representatives andconduct an election Inform all employees andmanagement of the names of OHSCommittee representatives
Provide representatives with a copyof the Code of Practice and any otherrelevant information (includingexisting OHS procedures)
PHASE 3: FORM OHS COMMITTEE All members of the OHS Committeemust undertake OHS Consultationtraining
Convene the first meeting as soon aspracticable◦ elect a Chairperson◦ establish arrangements for OHSCommittee meetings◦ determine frequency of meetings◦ discuss the purpose of the Committee◦ review the Code of Practice
The initial meeting could also:◦ clarify the roles and responsibilities ofCommittee members◦ develop an OHS Consultation Statementif not already established and have itsupported by management
PHASE 4: EVALUATION Periodically review the OHS Committeeand its consultation arrangements in linewith the Code of Practice
When managing health and safetyrisks, managers need to be aware of andunderstand the importance ofcommunicating with all staff anyapplicable processes and procedures thatare required, that are going to ensureeveryone is safe in the workplace, andthat require follow up.
There should be an appointment of Healthand Safety Representatives within anorganisation that can also monitor andreport back any findings and act as thepoint of liaison betweenmanagement, staff, OHS Committeemembers and themselves.
Having support and buy-in fromemployees helps to maintain theprocesses and creates an inclusiveworking environment where staffmembers and team members feel valuedand appreciated.
This in turn creates more loyalty towardskeeping everyone safe in the workplaceand assists in achievement oforganisational goals.
Team members should be given adequateresponsibility and opportunity to takeownership for decisions that relate to thehealth and safety procedures in theworkplace.
This can include decisions that relate to:Training and development of staff members in safetymattersTraining in use of new equipment and technologyGeneral working conditionsReporting proceduresGeneral OHS procedures
Intellitrain offers courses inCertificate IV Frontline Managementfor Coordinators, LeadingHand, Supervisors and Team Leaders.