PROJECT MANAGEMENT Assignment : 1 Total Project Management Presented By: Atul Kishore Mayank Dixit
The Concept of TPM• The premise behind the concept of Total Project Management (TPM) is that an enterprise-wide approach to developing a successful project management system is best supported in a project-thinking organization.• In a project-based culture, projects are aligned with an organizations corporate strategy and thus receive support from managers at all levels.• People, process and technology are the key drivers in this environment. Excellent communication and collaboration must be developed as norms within the organization.• This style of management will drive accountability into the process and create a platform for continuous corporate and individual performance improvement.
The Concept of TPM• The TPM model illustrates the macro elements that provide an infrastructure for this enterprise-wide management system.• When the model is set in motion along with the best practice standards such as communication protocols, organizational and competency assessments, portfolio analysis, project methodology development, project planning, application- based work management systems, as well as coaching/mentoring, it will produce an efficient approach to achieving world-class project management attributes.
Five Step Model for implementing TPMCommunication Assessment Recommendation Validation Implementation
CommunicationDesigns enterprise-widecommunication protocolsthat will support theimplementation ofproject basedorganizational thinking.
ASSESSMENTAssesses organizationalcompetency andtechnical norms at thestrategic, operationaland tactical levels ofthe organization toestablish gap betweenexisting methods andPM best practices.
RECOMMENDATIONDevelop a project plan toshift the company fromits current state to that ofa world class projectorganization. This plancloses the gaps identifiedduring the assessmentphase.
IMPLEMENTATION•Implementation directivesare stated in the projectplan•The implementation willvary in duration andcomplexity, driven by theneeds identified during theassessment andrecommendation phases
VALIDATIONCreate a project closeoutprocess that includes acomplete ‘LESSONSLEARNED’ analysisresulting in furtherrecommendation to refinethe newly formed world-class PM organization.
Why Implement TPM?• The evolution of project management from a competency into an industry parallels the evolution of the global marketplace and the world economy.• This transformation has created the marketplace we know today as the new economy.• The old school perceptions of business have changed, allowing the emergence of a new breed of customer focused, quality driven, and ultimately more profitable companies.
Why Implement TPM?• Organizations such as these are not driven by, but are oiled with the lubrication of technology - e-solutions, technical competence and, most importantly, a belief that collaborating all we knew with what we know results in time tested experience and optimum results.• TPM will help to stabilize the business process during growth and begin to move the organizational norm to one of refined efficiency and accountability.
Why Implement TPM?The following are some considerations around whyorganizations are embracing the concepts of TPM:
Productive Change• Successful businesses in all segments have restructured and retooled to respond to the dynamics of a competitive market place and rapid technological advances. In doing so, they have changed the perceptions and guise associated with old school business. TPM and the system of management that it deploys will help guide you through the changes.• Driving Change Change is productive when implemented correctly, destructive when not. The methods that comprise TPM will help to drive the process of change in a productive way. In fact, the concept of this system is built on the ideal that change equals improvement.
Other benefits A well-designed project support infrastructure and efficiently structured processes have multiple other benefits:• Clarified client expectations• Measurable processes for both the implementation of project work and continuous support• Performance measurement allowing for cross-functional consistency around reasonable expectations• Human Resources becoming integral in resource availability and competency issues, thus allowing the project manager to focus on the work at hand• Project portfolio which is guided more directly by the organizations strategic initiatives• More accurate management of cost factors• More effective management of change
Case StudyFirm: Lilian Faithfull HomesServices: Total ProjectManagement, includinginitial inspection,specification preparation,management of the tenderprocess and ongoingContract administration.Project value: Overallproject value of £500,000
Case StudyBrief: ‘Nick Bevan Consulting ‘is providing atotal project management service to their client for3 substantial projects involving the external repairmaintenance of 3 large prestigious buildings,situated around Cheltenham. All 3 buildings arelocated in Conservation Areas, the largest of the 3being Grade II Listed. The sensitive nature of these buildings, along withtight timescales, provides an interesting andchallenging instruction for the Nick BevanConsulting team.Outcome: Works are ongoing and are currentlyon time and on budget.
Conclusion• All the aforementioned attributes are relevant to project success. In addition, they are also relevant to organizational success in our rapidly changing global economy.• TPM encompasses all of the useful elements of time- tested management processes and practices and merges them with forward-thinking solutions. This merger will incorporate collaborative thinking, tools, methods and appropriate technology to create a synchronized and highly productive company