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Introduction to
Tech Communication &
Project Management
Dr. Hassan Alsukhni
© www.asia-masters.com
Motivation
• Technical Leadership
– “Guiding head of a technical group”
• Two essential tools
– Communicate to customer an...
Think Before You Present
• Who are your audience, why are they
listening?
• What is one or two messages you want to
leave ...
Communicate the Essence
• Who & where
– Technology and research group of interest
– Specific Professor or research staff
•...
Why Project Management
• Diverse career opportunities
– Leadership role
• Most future activities are team and/or multi-
or...
Project
• Project: “an organized undertaking”
– Master of Engineering Thesis Project
– Finding a job
– Building a porch
– ...
Project Management Objective
• Achieve the project goal
– Do a great thesis – on time
• Keep customers (e.g., Professors) ...
Concerns about Project Management
• My work is research so that I can’t plan it
• How can I commit to a schedule if I don’...
Framework: Project Cycle
Thesis ideas Thesis Proposal Thesis Completed
Concept
System Design
(Architecture)
Detailed desig...
Product Development Lifecycle
Prototype
• Product Spec.
• Marketing
• Manufacturing
New Product
Product II
• New Spec.
• M...
Project Management Process
• Planning
– Project Definition, Scope, Buy-ins
• Mechanics of putting together a plan
– Tools:...
Project Management
Scope, Resources, Schedule & CustomersScope, Resources, Schedule & Customers
Project Management
Project...
How to Get Started
• Start with the essence of what you are trying to do
• Draw a block diagram of your system
– “Architec...
Mechanism of Planning
• Define project objective
• Define work breakdown structure (WBS)
– Identify tasks and subtasks -- ...
Ex: WBS - Buy A House
Top Down Decomposition, Elemental TasksTop Down Decomposition, Elemental Tasks
` BUY A HOUSE
LOCATIO...
Network Diagrams
Scheduling Techniques
• PERT – Program Evaluation and Review techniques
• CPM – Critical Path Method
Sche...
Buy a House
Simple Gantt Chart ViewSimple Gantt Chart View
ID Task Name
1 BUY HOUSE
2 LOCATION
3 Determine location criter...
Possible Application
• Understand the scope
of your goal
• Define your objective
• Define tasks and work
breakdown structu...
Some Estimation Considerations
• Completeness in definition of tasks and interfaces
• Time for meetings and communications...
Closing Summary
• Project Management – Lead an endeavor
• Planning is a map, a guide, especially for a team
– Relatively s...
Historical Perspective
1960-1970 Traditional Project
Management
Construction,
Aerospace,
Defense
Technology and
schedule d...
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Introduction to Tech Communication & Project Management

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Training Slides of Introduction to Tech Communication & Project Management, discussing the importance of Project Management.

For further information regarding the course, please contact:
info@asia-masters.com
www.asia-masters.com

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Introduction to Tech Communication & Project Management

  1. 1. Introduction to Tech Communication & Project Management Dr. Hassan Alsukhni © www.asia-masters.com
  2. 2. Motivation • Technical Leadership – “Guiding head of a technical group” • Two essential tools – Communicate to customer and to your team – Organize, plan and manage the technical project Introduction: • Simple advice on presentation • Introduction to project management Introduction: • Simple advice on presentation • Introduction to project management © www.asia-masters.com
  3. 3. Think Before You Present • Who are your audience, why are they listening? • What is one or two messages you want to leave with your audience? – What is the message for each slide © www.asia-masters.com
  4. 4. Communicate the Essence • Who & where – Technology and research group of interest – Specific Professor or research staff • What – Specific thesis project idea – some details • Why – Personal interest, Future opportunities, Financial support • When – Progress and plan – this term and beyond News story outlineNews story outline
  5. 5. Why Project Management • Diverse career opportunities – Leadership role • Most future activities are team and/or multi- organization oriented – How to help teams to work together – Startup business plans • MEng Thesis Project – Good learning vehicle © www.asia-masters.com
  6. 6. Project • Project: “an organized undertaking” – Master of Engineering Thesis Project – Finding a job – Building a porch – Buying a house – … – Design and manufacture a car (Large Program) – Put a man on the moon (Huge Program) Project management: a discipline “Art and Science” Project management: a discipline “Art and Science”
  7. 7. Project Management Objective • Achieve the project goal – Do a great thesis – on time • Keep customers (e.g., Professors) happy • Keep the team focus on the goal • Make sure that team members work well • Everyone shares the load • … Scope, Resources, Schedule & CustomersScope, Resources, Schedule & Customers
  8. 8. Concerns about Project Management • My work is research so that I can’t plan it • How can I commit to a schedule if I don’t know how it will work out • I don’t have time to plan – got to get it done • Project plan is a map and a guide - No map, most likely to get lost - Plan: understand risks and trade-offs - Basis for systematic plan modification - Mechanism for efficient communications
  9. 9. Framework: Project Cycle Thesis ideas Thesis Proposal Thesis Completed Concept System Design (Architecture) Detailed design/ Implementation Demo/test/ Documentation • Tech. Foundation • Capabilities • Goal • Systems analysis/ Synthesis • Project planning • Thesis proposal • Project tracking • Plan modification • Communicate • Thesis submission
  10. 10. Product Development Lifecycle Prototype • Product Spec. • Marketing • Manufacturing New Product Product II • New Spec. • Marketing • New Technology Similar FrameworkSimilar Framework
  11. 11. Project Management Process • Planning – Project Definition, Scope, Buy-ins • Mechanics of putting together a plan – Tools: Work Breakdown Structure (WBS) – GANTT, PERT, etc. charts - computerized • Tracking plan progress – Communicate and follow-up • Complete project – Managing and control © www.asia-masters.com
  12. 12. Project Management Scope, Resources, Schedule & CustomersScope, Resources, Schedule & Customers Project Management Project Planning • Define objective • Define work/tasks • Identify resources • Plan schedule • Iterate • Plan modification Execution Management • Get objective signed-off • Track plan progress • Communicate within team • Customer communications • Secure resources • Project discipline Technical People
  13. 13. How to Get Started • Start with the essence of what you are trying to do • Draw a block diagram of your system – “Architecture” • Do a high level flow chart of your software – Identify modules • Postulate the end result of your prototype – User interface, typical use scenarios • List all possible tasks that needed to be done – Organize tasks • Do some or all of above
  14. 14. Mechanism of Planning • Define project objective • Define work breakdown structure (WBS) – Identify tasks and subtasks -- deliverables – Lowest element – stand alone work package • Identify tasks relationship • Identify possible risks • Estimate work packages (people, time, etc.) • Create initial schedule • Iterate plan • Document © www.asia-masters.com
  15. 15. Ex: WBS - Buy A House Top Down Decomposition, Elemental TasksTop Down Decomposition, Elemental Tasks ` BUY A HOUSE LOCATION FINANCING FIND HOUSE 1 - Criteria 3 - Determine affordability 6 - Type of House 2 - Visit Locations 4 - Determine mortgage provider 7 - Find Real Estate Agent 5 - Lockup mortgage commitment 8 - Look for House 9 - Make Offer, P&S Agreem't 10 - Closing
  16. 16. Network Diagrams Scheduling Techniques • PERT – Program Evaluation and Review techniques • CPM – Critical Path Method Scheduling Techniques • PERT – Program Evaluation and Review techniques • CPM – Critical Path Method TASK PREDECESSOR 1-criteria 3 2-visit loc. 1 3-affordability 4-mortgage co 3 5-mortg lock 4 6-type of hse 1 7-real est agent 2, 6 8-look for hse 7 9-offer, P&S 5, 8 10-closing 9 1 2 3 4 5 6 7 8 9 10
  17. 17. Buy a House Simple Gantt Chart ViewSimple Gantt Chart View ID Task Name 1 BUY HOUSE 2 LOCATION 3 Determine location criteria 4 Visit key locations 5 FINANCING 6 Determine affordability 7 Assess Mortagg Provider 8 Secure Mortagg Commitmt 9 FIND HOUSE 10 Type of House 11 Find RealEstate Agent 12 Look for House 13 Make Offer, P&S Agreement 14 Closing 2/5 2/5 2/5 2/14 2/5 2/24 M T W T F S S M T W T F S S M T W T F S S M T W T ek 1 Week 2 Week 3 Week 4
  18. 18. Possible Application • Understand the scope of your goal • Define your objective • Define tasks and work breakdown structure • Develop project plan • Review plan, iterate • Document –> thesis proposal Thesis ideas Thesis Proposal Concept System Design (Architecture) • Tech. Foundation • Capabilities • Goal • Systems analysis/ Synthesis • Project planning • Thesis proposal (May 10)
  19. 19. Some Estimation Considerations • Completeness in definition of tasks and interfaces • Time for meetings and communications • The range of abilities of team members • Experience with similar job/ tasks • Learning time for new equipment or software • Availability of special facilities • Earlier identification of unknowns or risks • A priori calculations –concerns but may not be a show stopper (especially in R&D) • Earlier identification of unknowns or risks • A priori calculations –concerns but may not be a show stopper (especially in R&D)
  20. 20. Closing Summary • Project Management – Lead an endeavor • Planning is a map, a guide, especially for a team – Relatively simple and helpful techniques • Management is mostly about people – Goal, discipline, communicate • Risks are inevitable, planning helps to avoid stupid ones • Experience counts – Assessing the scope of work, timing, risks Risks are Essential in Achievements Luck is an Element of Success Risks are Essential in Achievements Luck is an Element of Success
  21. 21. Historical Perspective 1960-1970 Traditional Project Management Construction, Aerospace, Defense Technology and schedule driven 1970-1985 Focused Project Management High tech businesses, multi- discipline developments Software engineering, matrix management 1985-1993 Renaissance of Project Management All organizations, developing formal methods Total quality management, concurrent engineering 1993- present Modern Project Management Accept by top management, Recognize as a discipline System engineering, change and risk management Phases Use Methods

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