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SCMLA-Poster

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SCMLA-Poster

  1. 1. Rethinking Archives: A Concept-Mapping Approach Shimberg Health Sciences Library, University of South Florida, 12901 Bruce B. Downs Blvd. MDC31, Tampa, FL 33612 Ashley C. Ashabranner, MA Graduate Student; Allison M. Howard, MLIS, AHIP Introduction Methods Brief Description Outcomes This poster explores the use of concept-mapping for the organization and structure of University of South Florida’s archives for the Colleges of Medicine, Nursing, Pharmacy, and Public Health, available at Shimberg Health Sciences Library. The College of Medicine (COM) archives became a high priority due to the upcoming 50th anniversary, and an anticipated increase in requests for materials. A concept-mapping approach was used to identify the shared relationships between the different colleges. What emerged were potential series titles that represented collections. A relationship between potential Series Titles, or categories by which to organize similar materials, was explored further in an effort to produce a simple, yet accommodating, archives structure for the remaining colleges’ collections. The concept-mapping approach provided the organizational structure as well as the flexibility to make changes easily during the planning and populating stages of archives. This adaptability reduced the time spent physically sorting, changing, and rearranging content. It is expected that the new structure will help in material discoverability and maintenance as new materials are added. The departmental hierarchy used for the COM archives has worked very well and will also be used for the Colleges of Nursing, Pharmacy, and Public Health archives. The College of Nursing archives is underway. In the first phase of sorting, the above Series Titles emerged as sorting categories, as was predicted for the remainder of the USF Health archives. A review of the literature revealed that the use of visual analytics to organize and describe information is of growing interest in the field of archives. The use of concept-mapping as a visual analytic tool involves identifying relationships between core concepts, their definitions and their details. In the COM archives, the departmental hierarchy of USF Health (the “core concept”) led to the mapping of relationships between departments, creators, and objects (the “details”).

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