Kommbox 
Mailbox is for individuals, 
Kommbox is for organizations! 
Ashish Belagali 
ab@kommbox.com 
CEO & MD 
Acism Soft...
CCoommmmoonn PPrroobblleemm -- 11 
Employee leaving (or 
getting transferred out) 
You lose the tacit knowledge. 
Even if ...
CCoommmmoonn PPrroobblleemm -- 22 
Employee joining 
- Emails forwarded to give her 
context. 
- Everyone is instructed to...
TThhee SSoolluuttiioonn 
Instead of using 
mailboxes 
use 
kommboxes 
to store your business 
communication. 
Individual c...
HHooww IItt WWoorrkkss 
Create different kommboxes for different contexts, 
and assign them the people who work on those c...
KKoommmmbbooxx oovveerr MMaaiillbbooxx 
 BBeetttteerr oorrggaanniizzeedd –– iinnttoo DDiissccuussssiioonnss aanndd TTaass...
KKoommmmbbooxx IImmpprroovveess PPrroodduuccttiivviittyy 
Email causes stress. Messages from 
all over pour into your Inbo...
KKoommmmbbooxx IInntteeggrraatteess wwiitthh EEmmaaiill 
But we all are habituated to email – are we not? 
No worries – Ko...
IInntteerraaccttiinngg wwiitthh EExxtteerrnnaall WWoorrlldd 
External 
people 
Are they a part 
of your team? 
Assign them...
UUsseeffuull RReeppoorrttss 
Since all communication is in one place, Kommbox pulls out some really 
useful information th...
KKoommmmbbooxx vvss OOtthheerrss 
There are many enterprise tools. Each one of them 
addresses a specific area of communic...
KKoommmmbbooxx PPllaannss 
For saving 1 hour per employee per day, our charges are very reasonable. 
Shared instance 
(pre...
MMoosstt IImmppoorrttaanntt TTiipp 
“No communication 
will be considered 
official unless it is 
in Kommbox.” 
To reap th...
TThhaannkk yyoouu 
http://kommbox.com 
Ashish Belagali 
ab@kommbox.com 
+91 20 2538 0588
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Kommbox for Business Communications

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Kommbox is the next generation communication system for organizations. It fosters productivity, accountabiiity and collaboration. Organizations can derive a great competitive advantage by using a better communication system. This presentation explains how.

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Kommbox for Business Communications

  1. 1. Kommbox Mailbox is for individuals, Kommbox is for organizations! Ashish Belagali ab@kommbox.com CEO & MD Acism Software Private Limited, Pune (020) 2538 0588
  2. 2. CCoommmmoonn PPrroobblleemm -- 11 Employee leaving (or getting transferred out) You lose the tacit knowledge. Even if you retain his mailbox, it is hardly of any use.
  3. 3. CCoommmmoonn PPrroobblleemm -- 22 Employee joining - Emails forwarded to give her context. - Everyone is instructed to put her in cc. Both are inefficient, error prone processes. Business loses months before the new person is considered productive.
  4. 4. TThhee SSoolluuttiioonn Instead of using mailboxes use kommboxes to store your business communication. Individual centric. Individually owned and managed, Context centric. Organization owned. Shared.
  5. 5. HHooww IItt WWoorrkkss Create different kommboxes for different contexts, and assign them the people who work on those contexts. Let them communicate within those kommboxes. When someone leaves, cut him out from the kommbox. When someone joins, add her to the kommbox. People may come and go; the knowledge stays.
  6. 6. KKoommmmbbooxx oovveerr MMaaiillbbooxx  BBeetttteerr oorrggaanniizzeedd –– iinnttoo DDiissccuussssiioonnss aanndd TTaasskkss..  DDiissccuussssiioonnss aanndd MMeessssaaggeess uussee RReedd//YYeellllooww//GGrreeeenn ssiiggnnaall ccoolloorrss ttoo vviissuuaallllyy sshhooww sseennddeerr''ss mmoooodd –– UUppsseett//CCoonncceerrnneedd//HHaappppyy  AAuuttoommaattiiccaallllyy oorrggaanniizzeedd –– WWhheenn ssoommeeoonnee ccoommmmeennttss,, tthhee ccoommmmeenntt ssttaayyss wwiitthh tthhee DDiissccuussssiioonn oorr TTaasskk.. EEvveerryyoonnee ddooeess nnoott hhaavvee ttoo ssppeenndd ttiimmee iinn oorrggaanniizziinngg tthhee ccoommmmuunniiccaattiioonn..  EEaassiieerr ttoo bbaacckkuupp aanndd sseeccuurree –– aass tthhee iinnffoorrmmaattiioonn iiss llooccaatteedd iinn oonnee cceennttrraall ppllaaccee,, aanndd iitt''ss ssmmaalllleerr iinn ssiizzee ((iinn tthhee eemmaaiill wwoorrlldd,, tthhee ssaammee eemmaaiill wwoouulldd ggeett dduupplliiccaatteedd aaccrroossss mmaaiillbbooxxeess))..
  7. 7. KKoommmmbbooxx IImmpprroovveess PPrroodduuccttiivviittyy Email causes stress. Messages from all over pour into your Inbox. When you open your Inbox, your brain gets tired by being tossed from one context to another. Moreover, it needs to keep track of all the contexts, as after 20 emails, there may be another one that relates to the original context. As a result, your brain get exhausted. Employees who get 100+ emails per day feel tired even without doing any real work. Isn't it a terrible waste of your productive workforce? In a kommbox, one sees all related communication together. The result is a less stressed-out, more productive workforce!
  8. 8. KKoommmmbbooxx IInntteeggrraatteess wwiitthh EEmmaaiill But we all are habituated to email – are we not? No worries – Kommbox sends out email notifications, so you will stay up to date within your inbox – without having to log into Kommbox. These notifications may be deleted – your communication is safe in Kommbox anyways. Many notifications contain action icons, which let you interact with Kommbox by sending email – right from your mailbox. Bonus: You control which notifications you receive. Through your profile settings, you can switch on or off the instant notifications, daily digests and weekly digests. In other words, now you are in charge of your email traffic.
  9. 9. IInntteerraaccttiinngg wwiitthh EExxtteerrnnaall WWoorrlldd External people Are they a part of your team? Assign them to your kommbox. Give them email ids where Kommbox can listen in. Your team can interact with the external parties from “Mail linked kommbox” feature. within kommbox. Also called “communication firewall”
  10. 10. UUsseeffuull RReeppoorrttss Since all communication is in one place, Kommbox pulls out some really useful information that eases work – no matter what your job title is. Dashboard How many tasks are waiting on me across kommboxes? What are the latest happenings? My Tasks Which tasks are pending on me? Which tasks are pending on others that I assigned? How are they doing? My Komboxes What is the health of communication in my kommboxes? Communication Report What work happened during a time window? Who did what in that time?
  11. 11. KKoommmmbbooxx vvss OOtthheerrss There are many enterprise tools. Each one of them addresses a specific area of communication. Project Management Enterprise Collaboration Document Management Task Management Product Management Knowledge Management As an organization, how many such tools can you use? It's not only about cost – will they integrate with one another? Email is flexible, and hence is used for variety of purposes. Kommbox is as flexible – others are not.
  12. 12. KKoommmmbbooxx PPllaannss For saving 1 hour per employee per day, our charges are very reasonable. Shared instance (pre-hosted) Private instance (will be installed for you) Free (no charges, limited space, 5 users) Basic (optional SSL, ₹250 per user per mo) Enterprise-PAYG (Setup fee: ₹6000, Ongoing ₹600 per user per mo) Enterprise-OT (One time ₹6000 per user) Sign up online and start using. You automatically get started with the free plan. Upgrade when you want. We set up a dedicated Kommbox instance for you. You have full access to your data. It can even be hosted on your infrastructure (Enterprise-OT only).
  13. 13. MMoosstt IImmppoorrttaanntt TTiipp “No communication will be considered official unless it is in Kommbox.” To reap the benefits, you have to drive the adoption. Left to themselves, the employees will not do it. It's the organization that suffers when they leave and their knowledge is not captured – they do not.
  14. 14. TThhaannkk yyoouu http://kommbox.com Ashish Belagali ab@kommbox.com +91 20 2538 0588

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