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EAST Initiative - the ultimate event planning guide asae edition

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Jessica Dunham - EAST Initiative - The Ultimate Event Planning Guide_ ASAE Edition.pdf

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EAST Initiative - the ultimate event planning guide asae edition

  1. 1. @theEASTinitiative fb.me/EASTinitiative @EASTinitiative EASTEvents JessicaDunham,DirectorofEvents Jessica@EASTstaff.org
  2. 2. EASTConference **Clickthelinktoseeoureventwebsite
  3. 3. EASTConference Professional conference for students ● 3,500+ attendees (primarily students and educators) ● 40 breakout sessions ● General sessions (Opening Plenary, Awards Gala, Closing Session) ● 280+ exhibitor booths + Tinker Space ● 140 student & adult volunteers ● Onsite presentation & competition judging
  4. 4. SummerSeminar **Clickthelinktoseeoureventwebsite
  5. 5. SummerSeminar Professional development training for EAST teachers ● 250 attendees (including presenters & exhibitors) ● 90 breakout sessions + Playground (mini Tinker Space) ● Catered lunches & break stations ● Evening activities ● Industry tours
  6. 6. AppreciationEvents
  7. 7. AppreciationEvents Regional events to thank EAST supporters ● Produced in collaboration with a local EAST program to recognize & honor VIPs( Very Important Partners) ● 50-100 attendees at each event ● Share about EAST & the importance of partnerships ● Informal dinner & networking ● Team building activities
  8. 8. HowWeApproachMeetingPlanning ● Divide & conquer with committees ● Delegate - get rid of the “do it all yourself” mentality ● Productive meetings ○ Have a goal & an agenda ○ Take notes & send immediately ○ Assign action items & deadlines ● Always plan 1-2 weeks ahead ● Create a deadline list and/or planning timeline ● Basecamp - project management tool
  9. 9. Apps&TechieStuff **Click on each for more info! G-Suite - integrated suite of secure, cloud based collaboration and productivity apps ● Includes Gmail, Docs, Drive, Calendar, Sheets, Slides, Forms, etc. ● Google Keep - use for note-taking & creating to-do lists; shareable! ● AutoCrat - Google add-on that merges spreadsheet data into a document via a template ● FormMule - send targeted, personalized emails from a Google Sheet Basecamp - project management tool with to-do lists, message boards, schedules, documents & file storage, group chat, client access, etc. (plants start at $99/month) Boomerang - (for Gmail, Outlook, or Mobile) ● Schedule emails, email management & reminders
  10. 10. Apps&TechieStuff **Click on each for more info! Kahoot - game based learning & engagement tool (plans start at $8/month) ● Uses - training (content retention), icebreaker or team building Artful Agenda - combines the personalization of a paper planner with the convenience of a digital planner ($4/month) ● Syncs with Google calendars, ical, & outlook - can sync multiple calendars Jotform - online form builder (free plan available & paid plans starting at $16/month) Zoom - cloud platform for video & audio conferencing, collaboration, chat & webinars across mobile devices, desktops, telephones and room systems
  11. 11. ThankYou! JessicaDunham,DirectorofEvents Jessica@EASTstaff.org @theEASTinitiative fb.me/EASTinitiative @EASTinitiative

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