Department of Defence 4

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Department of Defence 4

  1. 1. Implementing an Organisation-wide Information Management Strategy in Defence Ms Rhonda Henry Director Corporate Information Management – Special Adviser
  2. 2. Freedom of Information and Records Management Branch <ul><li>Formed June 2009 </li></ul><ul><li>Why - Fix FOI; Fix records management </li></ul><ul><li>Manage all Archives Act compliance as well </li></ul>
  3. 3. Records Management <ul><li>Approval of the Defence Records Management Strategy in November 2009 </li></ul><ul><ul><li>Objective mandated as corporate RM solution </li></ul></ul><ul><li>Champions: Records Managers in each Group and Service </li></ul>
  4. 4. Freedom of Information and Information Management Branch <ul><li>Formed November 2009 </li></ul><ul><li>Address new FOI Act and Govt 2.0 </li></ul><ul><li>Fix everything! </li></ul>
  5. 5. Everything = <ul><li>Develop an Information Management strategy by mid 2010 </li></ul><ul><li>Implement records management strategy </li></ul><ul><ul><li>Upgrade and rollout of DRMS (Objective) </li></ul></ul><ul><li>Develop visual information records management strategy </li></ul><ul><li>Develop administrative policy strategy – System of Defence Instructions </li></ul><ul><li>Fix the Defence web estate: </li></ul><ul><ul><li>Internet/intranet compliance project </li></ul></ul><ul><ul><li>Web content management system </li></ul></ul>
  6. 6. Need a plan <ul><li>Too soon for a strategy </li></ul><ul><ul><li>Why? 3 IM domains – we’re Business Owner for only one </li></ul></ul><ul><li>Risk of doing nothing </li></ul><ul><li>Quick wins = keeping senior management buy in </li></ul><ul><li>Our RM Champions morph into IM champions </li></ul><ul><li>Defence Information Management Strategic Framework endorsed in September 2010 </li></ul>
  7. 7. IMSF Principles <ul><li>The following principles underpin this framework: </li></ul><ul><li>Information is a valuable strategic and corporate resource. </li></ul><ul><li>Information must be governed centrally, but easily shared across Defence. </li></ul><ul><li>Information must be managed in accordance with security and legislative requirements. </li></ul><ul><li>Information must have a single, authoritative source (a core record). </li></ul><ul><li>Information is to be managed with a focus on meeting user requirements. </li></ul>
  8. 8. Current Maturity Level Embryonic Limited
  9. 9. Where are we heading? <ul><li>Maturity Levels for IM </li></ul>Embryonic Emerging Established Embedded Limited
  10. 10. Next Steps <ul><li>Quick wins </li></ul><ul><ul><li>Developing an implementation roadmap for the IMSF </li></ul></ul><ul><ul><li>Implementing a range of ICT projects to improve IM culture and governance, processes and ICT Infrastructure </li></ul></ul><ul><ul><li>Further Objective sustainment and rollout </li></ul></ul>
  11. 11. Key challenges moving forward <ul><li>Cultural change and keeping the organisation working with us </li></ul><ul><li>Establishing a single content management system for Defence </li></ul><ul><ul><li>Information Publication Scheme </li></ul></ul><ul><ul><li>Government 2.0 </li></ul></ul><ul><li>‘ Rebadging’ DRMS – removing negative connotations and completing the rollout </li></ul>

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