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Five secret 
of mastering 
webconferences
1. Master your tools 
2. Keep all eyes on you 
3. Mediate speakers 
4. The KIS rule – Keep It Short and Simple! 
5. Commun...
1. Master your tools 
Web conferencing solutions come with an 
array of advanced features and modes – from 
in-conference ...
2. Keep all eyes on you 
Ensuring continual audience focus 
throughout a physical meeting is difficult 
enough; capturing ...
3. Mediate speakers 
Multiple active conference participants can sometimes be difficult to referee. In a virtual 
web conf...
4. The KIS rule – Keep 
It Short and Simple! 
A good rule of thumb for any meeting, but 
especially online web conferences...
5. Communicate the plan 
As a follow up to the above tip, let everyone 
know from the beginning what they can 
roughly exp...
MORE TIPS AND ADVICE 
ON COLLABORATION 
AT THE ARKADIN BLOG! 
FOLLOW OUR SOCIAL MEDIA 
3 
SHAKE UP YOUR FOR THE BUSINESS L...
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5 Secrets of Mastering Webconferences

5 Secrets of Mastering Webconferences

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5 Secrets of Mastering Webconferences

  1. 1. Five secret of mastering webconferences
  2. 2. 1. Master your tools 2. Keep all eyes on you 3. Mediate speakers 4. The KIS rule – Keep It Short and Simple! 5. Communicate the plan
  3. 3. 1. Master your tools Web conferencing solutions come with an array of advanced features and modes – from in-conference chat functions to social media sharing to multiple presenter availability. During a conference is not the time to familiarize yourself with these buttons and options. Take the time before starting your virtual meeting to queue up your presentation and decide which features you want to use and which you want to disable.
  4. 4. 2. Keep all eyes on you Ensuring continual audience focus throughout a physical meeting is difficult enough; capturing and holding participant concentration during a virtual conference is even more trying! Emails, stray phone calls and other work are all competing with you for your audience’s attention. For that reason, avoid monologues at all cost! Inject lively and interesting animation, video and especially participant questions that encourage interaction to help safeguard against wandering focus.
  5. 5. 3. Mediate speakers Multiple active conference participants can sometimes be difficult to referee. In a virtual web conference, it’s not always obvious whose turn it is to speak and who should answer which questions. Your job as the host is to maintain order during your conference so that everyone is heard. Remember that, just like in physical meetings, gregarious participants can often times overshadow more reluctant speakers. Arbitrate fairly and respectfully so that everyone feels that he or she has gotten the most out of your web conference.
  6. 6. 4. The KIS rule – Keep It Short and Simple! A good rule of thumb for any meeting, but especially online web conferences where participants are often times connecting from different locations, belonging to different cultures and perhaps even speaking different languages. Clear, precise, to-the-point messaging free of idioms and turns of phrase makes it easier for attendees to follow what’s happening, which, in turn, makes a bigger impact. KIS
  7. 7. 5. Communicate the plan As a follow up to the above tip, let everyone know from the beginning what they can roughly expect during the length of your call in order to help mentally prepare your audience. Start your call with an agenda and then stick to it. If you know you’ll be addressing a particularly verbal group, allocate time for Q&A or discussion. Communicating the plan upfront makes your job as host/moderator easier and ensures that everyone’s time is respected.
  8. 8. MORE TIPS AND ADVICE ON COLLABORATION AT THE ARKADIN BLOG! FOLLOW OUR SOCIAL MEDIA 3 SHAKE UP YOUR FOR THE BUSINESS LATEST! TIPS FOR MANAGING INNOVATION

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