ASID WI Student Leadership Training 2013 w/ Notes


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These slides contain talking point notes (in smaller italicized text). ASID WI incoming Student Chapter Board Members met in Madison for leadership training. Organized & written by Ariel Steuer, Allied ASID, Director at Large. Facilitated by Ariel Steuer, Leslie Dohr, ASID, incoming President, & Amy Sell, ASID, past Director at Large.

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ASID WI Student Leadership Training 2013 w/ Notes

  1. 1. ASID WISCONSIN Student Leadership Training Student Leadership Training August 16, 2013 NOTATED VERSION
  2. 2. Welcome! Introductions + Ice Breaker informal, interactive, not us talking at you - we want to hear from you- all have something of value to offer
  3. 3. President Leslie Dohr,ASID WHO’S WHO? Leslie oversees the Wisconsin Chapter & all of it’s activities. She ensures that we function in-line with ASID National and that we focus on executing the strategic plan. All of the Directors report to Leslie, as well as the Chapter as a whole.
  4. 4. President Elect Lissa Rolenc, ASID WHO’S WHO? Lissa assists Leslie, our President, in all that she does. She embraces this year as a training session and is groom to take on the presidency position next year. She takes this time to gain perspective on the chapter & plan new ideas for her upcoming term.
  5. 5. WHO’S WHO? Programs Director Deb Schramm, Allied ASID Deb ensures our chapter has well thought out programs that our members want to attend. She oversees the planning committees & coordinates these events. She works to enhance our successful events & to bring fresh, new events that benefit us all.
  6. 6. WHO’S WHO? Membership Director Teresa Olson, ASID Teresa oversees the membership at large and is in tune with the benefits that are exclusive to ASID members. She also works with emerging professionals, helps coordinate graduation packets to new grads, and ensures our many volunteers are recognized.
  7. 7. WHO’S WHO? Communications Director Erin Jende, Industry Partner of ASID Erin coordinates how our chapter communicates with the membership. She will be dedicating time to updating our website’s content & continuing the launch of a public relations initiative. She is also responsible for coordinating the email blasts you receive.
  8. 8. WHO’S WHO? Financial Director Karen Johnson, ASID Karen keeps our operating budget & accounts in check. She is also responsible for maintaining the accounts payable to the chapter. Her budget balancing keeps our chapter running smoothly and gives us the stability to add new events as we see fit.
  9. 9. WHO’S WHO? Director At Large (DAL) Ariel Steuer, Allied ASID Ariel monitors student leadership, legislative affairs, sustainability advocacy, and all functions that surround those activities. Her role is vital to the success of students & student chapters. She, along with the SRB, is the board member to connect with if your chapter has specific needs.
  10. 10. WHO’S WHO? Student Representative to the Board (SRB) Alex Weber, Student ASID Alex is a voting board member who oversees each of the 7 Wisconsin student chapters. Alex reports your activities to the board at each meeting. She will be in constant communication with your chapter presidents and is your first point of contact.
  11. 11. WHO’S WHO? Student Affairs Chairs Gricelda Covarrubias & Margaret Martinez Gricelda & Margaret ensure that the professional chapter provides interaction & events of value for all ASID student members. They will coordinate with the DAL, SRB, student chapter presidents and faculty advisors to promote student involvement, implement mentorship programs and make sure students have a direct link to professionals.
  12. 12. WHO’S WHO? Past Director At Large Amy Sell, ASID As past Director At Large, as well as past Student Affairs Chair, Amy brings a valuable breadth of experience. Her education & passion lies in organizational leadership. Her dedication continues to be a great asset to our leadership training team.
  13. 13. INFO + RESOURCES - benefits of membership -National Student Advisory Council (SAC)concentrates on building programs for students that will enhance their undergraduate learning and ease their transition into the professional roles -Chapter Kick-Off Kits (includes leadership resources!) -Student Chapter Resources (Manuals & How-To Guides) -Career Center, Job Bank -Awards, Scholarships, Competitions -Member-only publications
  14. 14. INFO + RESOURCES Social Media ASID National LinkedIn, Facebook, Twitter Facebook: Emerging Professionals group ASID WI (search ‘ASID Wisconsin’) ASID WI Student Chapters (for student chapter board members) STRUT Wisconsin on Facebook + LinkedIn
  15. 15. ACTIVITY/BREAKOUT Back to Back Drawing
  16. 16. ROLES + RESPONSIBILITIES Student Chapter President -Attends the ASID Leadership Training Program -Leads student chapter & empowers members -Runs chapter meetings & events -Represents student members & communicates directly with the SRB, SAC & ASID National -Delegates responsibilities to Board Members & Committee Chairs -Oversees Strategic Planning -Promotes Real World Design Week shadowing program to members
  17. 17. ROLES + RESPONSIBILITIES Student Chapter President Elect -Attends the ASID Leadership Training Program -Supports and works closely with President in all areas -Prepares for and becomes president the following year -Focuses on chapter internal and external communications -Assumes responsibilities of President in his/her absence -Participates in Strategic Planning -Promotes Real World Design Week shadowing program to members
  18. 18. ROLES + RESPONSIBILITIES Student Chapter Secretary -Keeps records of all meetings and events -Works with ASID National to ensure that all chapter members have paid membership dues. -Coordinates logistics of meetings & events -Participates in Strategic Planning -Submits newly elected officer names to ASID National each term -Promotes Real World Design Week shadowing program to members
  19. 19. ROLES + RESPONSIBILITIES Student Chapter Treasurer -Receives & deposits all chapter funds into student chapter bank account -Prepares chapter budget & makes financial reports to members -Maintains accurate accounts of chapter events -Works with Faculty Advisor on allocation of chapter rebate funds, if any are earned -Coordinate efforts for fundraising -Participates in Strategic Planning
  20. 20. ROLES + RESPONSIBILITIES Student Chapter Committee Chairs -Appointed by board or elected by student members -Committees may include but are not limited to: programs/events, competitions/scholarships, promotions/PR, community service, fundraising, new student rep, historian, et. al. -Committees may be added or eliminated as the student chapter board sees necessary -Committee Chairs may recruit members to aid their committee efforts
  21. 21. TECHNIQUES Delegating -Ask for help The people you surround yourself with are your greatest asset! -Assemble committees & assign committee chairs to do large tasks -Break things up into manageable timelines -Set goals, checkpoints, and follow up -Focus on results instead of methods (what, not how) know where you want to end up -Create clear, mutual understanding of expectations Communication! -The greatest skill is doing the work you may be able to do a task better/faster, but delegating responsibility allows other to develop skills - mentorship -Recognize your volunteers! appreciation, thank yous Sources: Seven Habits of Highly Effective People by Stephen R. Covey;
  22. 22. TECHNIQUES Time Management -Organize & execute around priorities -Notes, Checklists -Calendars -Prioritize, Set Goals, Daily Planning -Categorize activities according to Urgency (visible, react) & Importance (results, contributes to mission/values/goals, requires initiative/proactivity) Source: Seven Habits of Highly Effective People by Stephen R. Covey
  23. 23. TECHNIQUES “7 Habits of Highly Effective People” 1. Be Proactive take initiative/responsibility, decisions = primary determining factor of your effectiveness 2. Begin With the End in Mind envision end result, create a mission statement 3. Put First Things First prioritize, plan, execute based on importance, not urgency 4. Think Win-Win strive for mutually beneficial solutions/agreements 5. Seek First to Understand, Then to be Understood empathic listening creates positive problem solving, others see you’ll be influenced by them so they’re open to your influence 6. Synergize combine strengths of people through positive teamwork 7. Sharpen the Saw balance & renew your resources/energy/health Source: Seven Habits of Highly Effective People by Stephen R. Covey
  24. 24. Kit of Parts ACTIVITY/BREAKOUT
  25. 25. CHAPTER MEETINGS Robert’s Rules of Order -Agenda -Chairperson -Motions -Amendments
  26. 26. CHAPTER MEETINGS We Have to Stop Meeting Like This -Start on time -End on time -Be prepared -Stick to the agenda -Stay focused -One speaker at a time -Nothing personal
  27. 27. CHAPTER MEETINGS Tips To Encourage Attendance -What makes you motivated to attend? -Keep it light, make it exciting, set the tone, welcoming -Respect everyone’s time start/end on time -Provide food alway a good incentive! -Giveaways, activities, competitions connect w/ Industry Partners! -Raffle for event/membership discounts based on attendance
  28. 28. Silent Puzzle (shh!) ACTIVITY/BREAKOUT
  29. 29. mmm! Put one question up on the ‘Parking Lot’ LUNCH
  30. 30. LEADERSHIP Qualities -Work well with others to accomplish goals together “shared leadership” - idea of one leader but a group is more effective if everyone’s leadership qualities are valued, working well with others to get things done together -Encourage different viewpoints exciting things can develop -Committed to dignity, equality, integrity & respect -Use your unique talents/strengths to contribute to the leadership of the group think about that! one chapter, a leader in community, everyone associated with your Chapter is associated with being a leader -Bring out the best in others, mediate conflict, empower members -Strategic (planning/objectives), strong communicator, trusted -Not afraid of making mistakes learn from mistakes, accept responsibility, move on; growth. Discussion: other qualities? what does integrity mean to you? -Recognizes the strengths in others speak up! Source:
  31. 31. LEADERSHIP Techniques -Mastery follows consistency, not results/motivation you aren’t always going to be motivated to do the work! the best of the best are consistent, commit to what’s important, growth, doesn’t mean workaholic-make time for what matters -Throw out the “either-or” mentality everyone has leadership qualities -Leadership training doesn’t only happen on “special occasions,” the work of your Chapter is a place, an occasion, an opportunity to be a leader, no matter your role -Instill a “culture of mentorship” amongst members help each other realize your strengths/talents, engage another viewpoint, how we/others see us -Lead by example model desired behavior -Fill buckets, don’t empty them doing/saying things to increase/decrease others’ positive emotions Source:
  32. 32. Coat of Arms ACTIVITY/BREAKOUT
  33. 33. SEMESTER SCHEDULE Plan for the Year -Develop a strategic plan/goals for the year share with WI Board -Determine most important roles that need to be filled -Plan a calendar around the school year -Celebrate the end of the semester or find ways for ASID to support students -Remember the new students starting in Spring
  34. 34. SEMESTER SCHEDULE Setting Chapter Goals -Decide the type of Chapter you want to be prove your identity through actions, most importantly to yourselves -Create a Mission Statement & revisit each year what’s your purpose? -What is most valuable to your Chapter members? talk/feedback -Identify resources within & beyond your Chapter people, places, things
  35. 35. Your Chapter Elevator Speech ACTIVITY/BREAKOUT
  36. 36. BEST PRACTICES Discuss + Share What has worked for your chapter? What hasn’t? Fundraising, Recruitment, Events, Community Service, Team Building
  37. 37. CLOSING REMARKS Final Thoughts + Questions -Your impact is as big as your willingness to serve Use your talents & strengths to make your chapter, your workplace, your community & the profession better -We are all leaders, regardless of title. We are all creators, regardless of craft. the world doesn’t happen to us - we make our world -You’ll learn more from the process of pursuing excellence than from the products of achieving it. -You can’t succeed if you don’t get started! Source:
  38. 38. Thank you! :)