Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Mission Possible: You Can Achieve Touchless Invoice Processing

695 views

Published on

If you’re ready to move on from paper invoice processing, this session is for you. Hear from customers who have automated their accounts payable operations to accelerate invoice processing, eliminate invoice errors and exceptions, improve on-time payment performance, and improve compliance. With a smart invoicing approach, you can free up accounts payable resources to focus on higher-value activities that help improve business performance.

Published in: Business
  • I pasted a website that might be helpful to you: ⇒ www.WritePaper.info ⇐ Good luck!
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • You might get some help from HelpWriting.net Success and best regards!
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here

Mission Possible: You Can Achieve Touchless Invoice Processing

  1. 1. Ernie Tan, Group Head of Sourcing, AIA Group / August 31, 2016 Mission Possible: You Can Achieve Touchless Invoice Processing Public
  2. 2. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 2Public Important information This information reflects the status of SAP Ariba solution planning as of June 2016. All such information is the confidential information (per the contract between our companies), and must not be further disclosed, as stated in the confidentiality clause of that contract. This presentation contains only intended guidance and is not binding upon SAP or Ariba to any particular course of business, product strategy, and/or development. Its content is subject to change without notice. SAP and Ariba assume no responsibility for errors or omissions in this document. SAP and Ariba shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials.
  3. 3. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 3Public Agenda Overview of AIA Group Project Scope and Team SAP Ariba Solution and Results Implementation Considerations Critical Success Factors Next Steps 
  4. 4. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 4Public Overview of AIA Group *Source: Bloomberg (31 Dec 2015) by market capitalisation.
  5. 5. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 5Public T&E SourcingCLM P2P Contract lifecycle management – central repository for the creation, amendment, renewal, termination, and authorization of contracts Procure to pay – requesters access supplier’s catalogs via the Ariba Network, raise requisitions, purchase orders and good receipt, as well as accepting e-invoices Concur Travel & Expense – an online solution that will deliver an efficient, straight-through process for approval and expense management Sourcing – Centralized sourcing process workflow, leading to a more efficient and structured process for managing the sourcing process Project scope
  6. 6. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 6Public Project governance – leadership A sourcing and finance-led project Steering committee  Country CFOs  CTOs  Head of HR  Group head of sourcing Group business sponsor  Group head of sourcing BUs business sponsor  BU CFO Strong country buy-in and collaboration is required
  7. 7. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 7Public Project governance – team Core team  Group and country project manager  Subject matter experts: procurement, finance, IT  Support: group organizational change management, integration architecture, process/data analyst  SAP Ariba solution implementation consultants Deployment team  Core team  Site change champions  Local cross-functional team of key users and end users  Supplier enablement/contracts migration analyst Change management requires high end-user involvement and ownership
  8. 8. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 8Public Previous state – old process Paper invoices Decentralized process Manual invoice entry to SAP No purchase orders and goods receipt Inconsistent data Manual approval flow Lack of spend details
  9. 9. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 9Public AIA – SAP Ariba solution overview Transaction data is interfaced to SAP and the Ariba Network MM FI, CO S U P P L I E R PO export PO status PO Receipt export REM info REM info Remittance PO INV Ariba Network S U P P L I E R PO-Flip OK 2 pay export INV INV status Invoice reconciliation Approval flows Receiving Requisition process Contract compliance Ariba Procure-to- Pay PeopleSoft Master data Staff/user information RFI RFP Auction Contract Workspace Pricing AribaContract LifecycleMgmt. Ariba Sourcing RFP/ auction RFP/ auction Contract …. BCM INV status
  10. 10. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 10Public Results  Automation means less headcount  Reduced transactional costs  Improved internal controls  Ability to “hub” AP function in shared services center in Malaysia  Improved information  Improved transparency  Contract price and terms compliance  Standard processes and limited customization  Improved controls for receiving Accounts payable Procurement Operations
  11. 11. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 11Public Our AIA journey Travel & Expense Project Spend Management Solution  To make best use of resources, we rolled out SAP Ariba and Concur solutions together.  Track record: 6-month implementation time including business case, change management, and end user training 2015 Q1 Q2 Q3 Q4 2016 Q1 Q2 Q3 Q4 2017 Q1 Q2 Q3 Q4 AIA IT- Concur Singapore/ Brunei & Philippines HK-Concur Thailand Malaysia Indonesia Taiwan Korea-Concur Sri Lanka New Zealand 2014 Q2 Q3 Q4 HK-SAP Ariba Korea Country rollout status Cambodia Australia Vietnam China (TBC) Supplier
  12. 12. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 12Public Implementation considerations  SAP Ariba solutions are new in some of AIA’s markets  SAP integration  Employee data quality  Complex invoice types  Accounting treatment and account mapping to commodity code  Regulatory requirements in different countries  Culture and change management  Supplier base, disparity, and maturity
  13. 13. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 13Public Critical success factors Strong local sponsorship Full-time resource available Rigorous scope control Cloud solution – user expectation management Data migration effort Understand local regulatory requirement Effective change management
  14. 14. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 14Public Next steps Expand SAP Ariba and Concur solutions to cover all AIA major countries until Q2 2017 Continue P2P integration with sourcing-contract modules Convert more suppliers to transact electronically Increase the scope of SAP Ariba solution usage  Utility bills  Property leases  Casual labor, such as time sheets  Bank charges
  15. 15. Thank you Contact information: Ernie Tan Group Head of Sourcing AIA Group AIA Building 1 Stubbs Road Wan Chai Hong Kong #SAPAribaLive
  16. 16. © 2016 SAP SE or an SAP affiliate company. All rights reserved. 16Public Please complete session survey Locate Session Click Surveys Button Select Breakout Survey Rate Session

×