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Ariba Knowledge Nuggets - Ariba Discovery: Shopping a Global Market


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Ariba Knowledge Nuggets - Ariba Discovery: Shopping a Global Market

  1. 1. Ariba Knowledge Nuggets Ariba Discovery Opens Doors You and your sourcing team have put a lot of time and energy into the hunt for new suppliers. Reviewing trade publications, cruising the Web, seeking referrals, hiring consultants, hangingout in trade shows. No wonder the process consumes nearly 30% of your resources!By using Ariba Discovery, in just five minutes, you can create a posting of what youre looking for. Aribaautomatically matches it with high-quality suppliers, drawing from a base of companies located in 130countries and representing more than 400 industries. Those interested deliver their bids, and any additionalinformation you request, securely through the system.Business is agile, so how can you change with it? Aribas directory is built with rich profiles to help you findthe right supplier for any challenging sourcing event. Like when your team lacks sufficient expertise forsourcing a new category. Or when your sourcing parameters include specialized requirements, such asinvolvement in green initiatives, diversity certification, and e-commerce readiness. Profiles are well-maintained by suppliers and include details about RFP contact, company size, references, the number ofactively transacting relationships, and more.Some markets experience high supplier turnover, especially the services market or those negatively impactedby turbulent economies. When this happens, your approved vendor lists and traditional sources of supplierinformation can quickly become outdated. Instead of relying on old time-consuming ways of doing things,explore Ariba Discovery. With so many buyers and suppliers coming online to do business every day,suppliers are motivated to routinely update their business profiles. This gives you quick access to searchable,up-to-date information.Supplier Discovery Consumes Significant Resources: Nearly 30% of Cycle Time Finalize contract Gather terms market data 8% 8% Analyze Identify RFP suppliers 10% Responses 15% Make contact 5% Obtain capability information 6% Negotiate 15% Qualify Develop suppliers 12% RFP 12% Source: Aberdeen Group E-Sourcing
  2. 2. Ariba Discovery FeaturesPowerful Matching EngineFast online registration and a three-step posting process make it simple for buyers to start receivingproposals from suppliers whose capabilities match their needs. • Ariba Discovery postings can be quickly and easily created on the web or in the Ariba Sourcing™ solution (Ariba Sourcing). • User-friendly navigation and clear, straightforward language let both functional buyers such as marketing and IT managers and experienced sourcing and procurement professionals obtain rapid results. • Ability to enter rich text descriptions of needed items or services enables buyers to control the level of detail they want. • Supports inclusion of 10 attachments using up to 20 megabytes. • Works equally well for complex, strategic sourcing or fast, tactical purchases. • Option to use automatic matching or hand-select individual suppliersConsolidated, Highly Qualified Supply BaseAccess to a large number of active, high-quality suppliers across every spend category eliminates theneed to source through slower, more cumbersome methods. • A unique database that incorporates transactional-, supplier-, and community-provided information that cannot be found anywhere else • Includes suppliers across a broad range of industries from the Ariba® Network who are actively trading with top buying organizations in the world today • Visibility into the number of transacting relationships suppliers have with other buying organizations accurately reveals experience levels • Detailed supplier profile information provides exceptional clarity on vendor qualifications • Suppliers can be searched by special characteristics such as minority-, veteran-, and women-owned businesses as well as other diversity criteria such as green initiativesEfficient Dashboard ManagementConvenient dashboard access enables buyers to rapidly and effectively manage all account activitiesdirectly from Ariba Discovery or any Ariba Sourcing solutions • .Bookmarking can be used to create and edit a list of favorite suppliers • Automated alerts inform buyers of incoming bids • Buyers can post opportunities, review responses, and award contracts from a single location • Users can drill down into supplier profiles for additional data such as contact information, special certifications, sales territories served, and more • Members of the same buying organization can view each other’s postings and the responses that prospective suppliers have provided—enabling better team collaboration and evaluation in the supplier discovery processActivity ReportingGain access to monthly account activity reports. • Buyers are able to view activity on each of their Ariba Discovery postings, including the number of times viewed and response statisticsCommunity Ratings and ReferencesBuyers can rate suppliers on multiple criteria using a simple fi ve-star ranking system and providesupplier references that allow other buyers to better evaluate vendors in their selection process. • Ability to search supplier ratings and references helps buying organizations determine whether they wish to work with specific suppliers before they solicit an Ariba Discovery posting response • Facilitates peer based support through shared knowledge with other buyers
  3. 3. Ariba Discovery FeaturesPowerful Search CapabilitiesBuyers can use comprehensive search features to seek out specific suppliers according to a widerange of characteristics. • Buyers can search by company name, commodity class, sales territory, industry, stock symbol, annual revenue, years in business, number of employees, diversity certifications, and more • Enhanced commodity chooser with the stemming and drill-down feature allows for easier navigation and more accurate search • Supports compliance with government contracts, EEO legislation, and internal diversity purchasing initiatives through ability to identify women-, veteran-, minority-owned, and green businesses plus many other relevant certifications • The Ariba Ready™ program (Ariba Ready) search option helps identify suppliers with best-practice trading processes and exceptional transaction and content solutions • Free-text search capabilities with synonym library that maps over 30,000 synonym terms to the UNSPSC-based commodity tree broaden options even furtherOnline Communications SupportAriba Discovery allows for direct messaging between buyers and suppliers on postings. • Buyers can respond to questions sent by suppliers and have the option to publish the correspondence to their Ariba Discovery posting—creating a mini-FAQ sectionFlexible AccessAriba Discovery offers several points of entry, making it easily accessible to both new andexperienced Ariba users. • Publicly available from any computer with a web browser at • Can be accessed through links included in the on-demand Ariba Sourcing (Basic and Professional) solution and the CD Ariba Sourcing (Hosted and Installed) solution Accessible through any account to buyers already using the Ariba Network Savings Opportunities Are Missed When Too Few Suppliers Are Engaged Savings vs. # Bidders 35% 30% Typical number of suppliers invited 25% Avg Savings 20% Adding additional savings opportunities by 15% inviting more suppliers 10% 5% 0% 0 2 3 4 5 6 7 8 9 10 11 12 13 # Participants Source: Ariba GSO Services Experience.
  4. 4. Ariba Discovery - Best Practices Buyer Postings Postings that are clear in articulating what a buyer needs, when it is needed, what information the buyer would like the supplier to provide in a response, and also what the next steps in the process are, will not only have a higher response rate, but also ultimately lead to better responses that allow the buyer to work more efficiently. Poor Posting: “We are looking for a widgets supplier. Please provide details on your capabilities.” Good Posting: “We seek an ISO 9001 certified supplier of widgets. We have 3 different sets of widget specifications, all available as attachments to this posting. Your widgets should meet the XYZ industry standard tolerance. A qualified supplier will have at least 5 years of experience in the export of wid- gets to Europe. Our annual volume will be between 50-100k units. It would be ideal if the supplier had spray coating capabilities as well. Please respond with your experience in the export of widgets, as well as the volume you have produced in each of the past 3 fiscal years. We seek to take this opportunity to auction in the next month, and plan to make a shortlist of qualified suppliers within 1 week of the close of this posting.”Buyers Benefits:• Free unlimited use to build real business relationships• 5 minutes of work delivers the best seller matches from around the world• Reduce time and cost of finding new sellers by up to 90%• Tap into Aribas proven 601,883 sellers in 187 countries• Easily manage bids on your dashboard• Achieve 15% average cost savings from seller discovery and competitionSellers Benefits:Discover new business relationships. Today.• $612M of new business waiting for you right now• 161M leads sent• Over 50% of Global 2000 use Ariba• Subscription Packages Available giving you priority access to Fortune 2000 buyers,and additional marketing tools to increase sales