Aptera Presents "Planning for SharePoint"

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SharePoint can revolutionize your business -- but without proper planning, it might not be the revolution you were hoping for. Some of the most important steps you'll take in ensuring a successful implementation should occur before you install SharePoint. At this event, Aptera's SharePoint experts talked through SharePoint Roadmapping -- it's the process we use to keep SharePoint implementations from turning ugly. Roadmapping helps you figure out how to:
• Identify real issues your employees face that need to be solved
• Translate SharePoint's capabilities into the solutions your stakeholders need
• Ensure that the solution you implement is flexible enough to keep pace with your growing business

We used real world scenarios to demonstrate the Roadmapping process and discussed what it means to get started the right way with SharePoint. The event also featured a
look at the top 10 features of the upcoming SharePoint 2013.

See http://www.apterainc.com/events.aspx for upcoming events!

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Aptera Presents "Planning for SharePoint"

  1. 1. SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW + WHAT IS A SHAREPOINT ROADMAP? • • 1-2 year plan • Prioritized and grouped by phases or releases • Living document • Develop • Release • Re-evaluate • Repeat
  2. 2. SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW • WHY DO WE CARE? • We have to know where we are going if we expect to ever get there! • Avoid pitfalls • User adoption • Scalability • Governance Planning • Business Planning • Budget
  3. 3. SHAREPOINT ROADMAPS:THE WHAT, WHY, AND HOW • HOW DOES THE PROCESS WORK? • Information Gathering: INITIAL STAKEHOLDER MEETING INITIAL IT MEETING ALL USER MEETING
  4. 4. PROCESS (CONTINUED) • GROUP SESSIONS AND REVIEWS • Departmental/Functional Area Breakout Sessions • Stakeholder Review • Midpoint Presentation • IT Follow Up (if necessary) • Final Roadmap Presentation • Functional Approach • Work Effort • End User Presentation (Optional)
  5. 5. SHAREPOINT ROADMAP PRESENTATION • Fictional Company A • Stakeholder Challenges • Basic Project Management • Lack Of User Adoption Of Beta Site • Too Many Emails!! • Inability To Track Internal Projects ?
  6. 6. SHAREPOINT ROADMAP DEMO • INITIAL USER MEETING • Consensus among beta users: • difficulty navigating the site • knowing where to put new content • Inability to find documents and information • Too many emails • Issues managing projects within some departments
  7. 7. ROADMAP IMPLEMENTATION • Taxonomy/Site Structure Reorganization • PMO Site with Project Site Template • Institution of content aggregation • Combination of alerts and information syndication • (to lessen email traffic)
  8. 8. ROADMAP REVIEW
  9. 9. IMPLEMENTATION - TAXONOMY • TAXONOMY AND SITE STRUCTURE • Honor Service Level Agreements (SLAs) • Backup and Disaster recovery • Quotas • Managed navigation new! • Consistent across PMOs and Project Sites • Templates • Project Site Templates • Enterprise Item Templates (syndicated/reusable) • Project Issue • Project Charter
  10. 10. IMPLEMENTATION – PMO • PMO AND PROJECT SITES • Project Management Office (PMO) • Display aggregated information from project sites • Easily create new project sites • Project Sites • Easily Manage Tasks and Issues • Consistently Manage Iterations or Releases • Templates • Ensure content quality; by way of consistency
  11. 11. ENHANCEMENTS– UX • USER EXPERIENCE ENHANCEMENTS • Search • Display aggregated from search • Hover Panels in search results • Hover Panels • Visual insight into search results • Communities • Follow Sites, Documents and People • Promote Sites • Drag and Drop File Upload
  12. 12. DEMO
  13. 13. ENHANCEMENTS– PLATFORM • PLATFORM ENHANCEMENTS • Shredded Storage • Improved file storage • Cloud-App Model • Flexible app development model for on-prem and cloud • Branding Enhancements • Design Manager • Device targeting • Cross-Site publishing • Many more!
  14. 14. Do you have anyQUESTIONS…
  15. 15. THANK YOU!

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