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Google forms - Making Surveys Easier

How to Create Surveys Using Google Forms

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Google forms - Making Surveys Easier

  1. 1. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
  2. 2. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Google Forms Learn how Google Forms allows you to create, share, collaborate, and analyze forms and surveys for free.
  3. 3. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire How to utilize Google Forms to create forms and surveys?
  4. 4. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Simple! You just need to have a Google Mail account!
  5. 5. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
  6. 6. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire It is FREE!
  7. 7. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Let’s get started!
  8. 8. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire In your browser, type gmail.com
  9. 9. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Create an account, if you don’t have one yet.
  10. 10. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire If you already have one, input your credentials
  11. 11. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Your email account
  12. 12. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click Next
  13. 13. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Enter your password
  14. 14. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Then Sign in
  15. 15. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You will be directed to your home page
  16. 16. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click the upper right portion for the Google Apps:
  17. 17. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Choose Drive
  18. 18. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire A new tab will appear with your Google Drive details
  19. 19. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click NEW
  20. 20. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click Google Forms
  21. 21. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire An Untitled form will appear
  22. 22. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Customize according to your requirements:
  23. 23. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Rename the name of the form to the name of the survey
  24. 24. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Include Form Description
  25. 25. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Type in your desired questions for your survey
  26. 26. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Type in the possible choices
  27. 27. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click Add option to add more choices
  28. 28. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Add more options as desired
  29. 29. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can also choose to add “OTHER” to create a blank for your respondents to freely input their suggestion.
  30. 30. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
  31. 31. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click this area to choose the format how the questions will be answered:
  32. 32. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click this area to choose the format how the questions will be answered:
  33. 33. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Tick the Required field ON to make the question a mandatory question
  34. 34. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click this icon to add a new question.
  35. 35. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Notice first that the first question has an asterisk.
  36. 36. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire This means that this question is mandatory.
  37. 37. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Now, type in your next question
  38. 38. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Since your question requires a date, choose “date” from the choices below:
  39. 39. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Notice that the format of the answer field is now changed:
  40. 40. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Turn the Required option ON
  41. 41. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Let’s add one more question
  42. 42. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Choose multiple choice so that only one answer can only be chosen
  43. 43. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Input the available choices
  44. 44. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Make it a required question
  45. 45. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Let’s have another question
  46. 46. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Since this question requires free text, you can choose from short answer or paragraph
  47. 47. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Let us choose paragraph:
  48. 48. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Notice that the answer field shows “Long answer text”
  49. 49. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire For this one, let us not make it a required field.
  50. 50. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire If you click add new question, you will see that the previous question does not have the asterisk sign
  51. 51. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire This means that the respondents can opt not to answer this question
  52. 52. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Let us go back to this question. There is an option to duplicate this same question.
  53. 53. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire To do this, click the duplicate icon below:
  54. 54. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Clicking it will create a copy of the same question.
  55. 55. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can also delete a question, if not needed anymore.
  56. 56. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click the Delete Icon to perform this.
  57. 57. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire This notification will show confirming the deletion.
  58. 58. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire We are done with the questions!
  59. 59. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Now, let us explore the other functionality of Google Forms!
  60. 60. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire On the upper right hand portion, we can change the theme of the survey form.
  61. 61. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click Color Palette to choose your desired background
  62. 62. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Choosing green will make your background green!
  63. 63. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Other than color palette, you can also add a theme.
  64. 64. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire From the same color palette icon, choose the last option. =
  65. 65. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire All available themes will be displayed
  66. 66. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Since our survey is about Team building, let us choose from sports and games:
  67. 67. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire From Sports and Games, there are still different options to choose from.
  68. 68. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Choose one theme from Sports and Games.
  69. 69. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Then click Select
  70. 70. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Voila! This is now how it looks like!
  71. 71. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Now, let us see how the overall survey form looks like.
  72. 72. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click the Preview button
  73. 73. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire A new tab will open, showing you how the survey looks like
  74. 74. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can also try answering the questions to test it.
  75. 75. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Try leaving a required question blank.
  76. 76. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Notice the notification that this is a required question that needs to be answered.
  77. 77. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Complete the survey
  78. 78. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Then click Submit
  79. 79. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire It will prompt that your response has been recorded.
  80. 80. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Go back to your form and you will see there is one item under “Responses”
  81. 81. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click Responses.
  82. 82. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You will see the list of responses for this survey.
  83. 83. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can view it through 2 options - summary of individual.
  84. 84. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Choosing Summary will give you ALL responses for each question, in graphical form.
  85. 85. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Choosing Individual will give you the detailed answer of each respondent.
  86. 86. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can also view the responses in a spreadsheet.
  87. 87. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Just click “Create Spreadsheet” to do this.
  88. 88. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Choose your desired destination
  89. 89. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Then click Create
  90. 90. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Voila! You now have a report available!
  91. 91. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire It shows you the timestamp on when each response was completed.
  92. 92. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire And all answers to each question, in a spreadsheet format!
  93. 93. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire And you can also download this to your computer.
  94. 94. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Or you can just retain it in your Google Drive, under Sheets
  95. 95. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Let us go back again to the Forms to check on some other functionalities.
  96. 96. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click Settings
  97. 97. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire And customize based on your requirements
  98. 98. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Then click Save, when done.
  99. 99. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Lastly, to Send this survey to respondents, click SEND.
  100. 100. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can send through email
  101. 101. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Input all email addresses
  102. 102. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Include a Subject for the Survey
  103. 103. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire And a message on what the survey is about.
  104. 104. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can also opt to include the form in the email. Otherwise, a link will just appear.
  105. 105. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can also copy the link of the survey, and send it separately to your respondents.
  106. 106. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire You can also choose to shorten the URL if the original link is too long.
  107. 107. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Click COPY
  108. 108. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Lastly, you can also embed this to your website
  109. 109. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Just click copy and paste it to your website.
  110. 110. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire And we’re done! We have just completed a Google Form and gone through the different functionalities that it offers.
  111. 111. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire Enjoy creating surveys!!!
  112. 112. www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire

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