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Building a flexible workplace


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A short presentation on what are flexibility practices at the workplace and key considerations in developing a supporting policy/implementation plan

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Building a flexible workplace

  1. 1. BuildingA FlexibleWorkplace 01 May 2012
  2. 2. What is workplace flexibility?• Workplace flexibility is about when, where and how peoplework.• Enables both individual and business needs to be met throughmaking changes to the time (when), location (where) andmanner (how) in which an employee works.• Key components - organization, managers and employees
  3. 3. When people workFlexible working hours:Individualized start and quit times that remain constant each work dayHours that vary daily but the total number of hours worked every weekremain constantPart-time work:Working fewer than the standard weekly hours e.g. 2 days/wkCompressed work schedules:35-40 hour work week condensed into fewer than five work days •4/8.75 Four 8.75-hour days (35 hours) •4/10 Four 10-hour days (40 hours)Variable year employmentChanging work hours over the month or through the year
  4. 4. When people workSource: WorldatworkSurvey on Workplace Flexibility 2011
  5. 5. Where people work Teleworking: working away from the main office (i.e. at home) either full or part- time, and on a regular or intermittent basis. For most people, its working from home either occasionally or for an agreed number of days each week •Source: WorldatworkSurvey on Workplace Flexibility 2011
  6. 6. How people work• Job-sharing - two people sharing one full-time job on an ongoing basis. For example, working two and a half days each, a two/three day split or one week on and one week off• Phased retirement - reducing a full-time work commitment over a number of years (e.g. from 4 days to 3 days per week) before moving into retirement. It can also mean becoming an "alumni", i.e. that a "retired" employee returns to the workplace to cover peak work periods or to provide specialist knowledge• Annualised hours - working a set number of hours per year instead of a number of hours per week.
  7. 7. Why is thisimportant?
  8. 8. #1: Job Satisfaction BlessingWhite Global survey on what would improve job satisfaction? • "more flexible job conditions" • “ career development” • “more opportunities to do what I do best”Source: WorldatworkSurvey on Workplace Flexibility 2011
  9. 9. #1: Job Satisfaction• 75 percent work more hours because of flexible work schedules (work wherever & whenever they want)• 79 percent reporting increased productivity and 78 percent reporting increased efficiency• 64 percent reported improved work/life balance• 51 percent felt more relaxed because of flexible work
  10. 10. #2: Engagement & Motivation • 79 percent reporting increased productivity and 78 percent reporting increased efficiency • 64 percent reported improved work/life balance • 51 percent) felt more relaxed because of flexible workSource: WorldatworkSurvey on Workplace Flexibility 2011
  11. 11. #3: Changing demographics• U.S. Bureau of Labor Statistics estimates from 2008 to 2018 labor force participation by workers age 55 and older is expected to increase by 43 percent• Participation by those ages 16 to 24 is expected to decrease• Strategies to attract & retain: – Offering part-time positions – hiring retirees as consultants and temporary workers – offering flexible work arrangements
  12. 12. CONSIDERATIONS FOR Aflexibility plan
  13. 13. #1: Unique cultureControl vs. Flexibility• Do you want to allow your workers to control their work/life balance• Would you rather prescribe certain modes of working and allow your workers to have freedom within those bounds?Self Service vs. Full ServiceWhat is flexible about your work style?• Self Service mobile officing environments make assets available for employees with little oversight & admin support• Full Service environments go to great lengths to insure employees have everything they need – catering, supplies, little amenities, etc.Who is applicable & why?• Reward driven?• Demographic driven?• Roles driven?
  14. 14. Source: WorldatworkSurvey on Workplace Flexibility 2011
  15. 15. Examples: context basedParents with Dependent Care Responsibilities• Traditional flextime• Last-minute flexibility• Reduced work hours• Leave for caregiving• Fathers?Low wage and hourly workers• Reduced work hours• Traditional flextime• Shift flexibility• Break arrangements• Leave for caregivingWorkers with Disabilities• Reduced work hours• Traditional flextime• Telecommuting/working from home options• Break arrangements
  16. 16. #2: Mobility across departments Mobility cuts across departments & vary: Study departments and include all your work style analyses Psychological Patterns vary: sales persons don’t want a office as compared to consultants who do Don’t assume that teleworkers can always work from home and will never need to return to the office: Your mobile officing program must accommodate them in their need to return to the office in order to keep their satisfaction high.
  17. 17. #3: managers• Managers hold the key to effective, full-scaleimplementation of flexibility• Only 12 percent of organizations that are developingflexibility initiatives provide their managers with training andresources.• Essential to enhance their knowledge, provide them withtools and develop their skills
  18. 18. #3: managersSource: WorldatworkSurvey on Workplace Flexibility 2011
  19. 19. #3: managers• Enhance Knowledge: Communicate employee challenges & use best cases to share success stories• Tools and Training – Performance management – Communication – Virtual meetings – Team culture
  20. 20. Lessons Learnt
  21. 21. Flex Policy obstaclesThe main obstacles to implementing flexible work arrangements: equal treatment for employees ensuring that the work is done the impracticality of such arrangements given the nature of jobs in the organization’s industry the difficulty in supervising employees working off site possible co-worker resentment
  22. 22. • Question your assumptions: Do employees really need two workplaces?• Develop metrics to measure success• One Size does not fit all• Home based work attracts• Incorporate different domains• Executive champions needed• Change is complicated• Remain Flexible
  23. 23. The ENDquestions