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Lessons learned scrum mastering distributed teams - AgiNext 2019

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Slides of my talk "Lessons learned scrum mastering distributed teams" at AgiNext London, 21st March 2019

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Lessons learned scrum mastering distributed teams - AgiNext 2019

  1. 1. Lessons learned scrum mastering distributed teams Antonio Cobo @Mind_of_AC
  2. 2. @Mind_of_AC
  3. 3. @Mind_of_AC
  4. 4. @Mind_of_AC
  5. 5. @Mind_of_AC
  6. 6. Who doesn’t work on a distributed team? @Mind_of_AC
  7. 7. Does any of your team members use instant message app with the mobile? @Mind_of_AC
  8. 8. Does any of your team members answer emails from outside the office? @Mind_of_AC
  9. 9. Does any of your team members work from home one day (or more) a week? @Mind_of_AC
  10. 10. You work on a distributed team! @Mind_of_AC
  11. 11. My current team @Mind_of_AC 1 Business Analyst 1 Product Owner 1 Engineering Lead 1 Delivery Lead 1 Scrum Master 1 QA 1 Dev 1 Dev 1 Dev 1 Dev 1 Dev
  12. 12. My previous team @Mind_of_AC 1 Product Owner 1 Engineering Lead 1 QA 1 Dev 1 Dev 1 Dev 1 Dev 1 Scrum Master 1 Dev 1 Dev 1 Dev 1 Dev 1 Architect 1 Dev
  13. 13. Why do we prefer co-located teams? @Mind_of_AC
  14. 14. @Mind_of_AC
  15. 15. @Mind_of_AC https://www.lynda.com/Business-Skills-tutorials/Communication-Tips/170778-2.html
  16. 16. @Mind_of_AC Is it possible to successfully deliver value on a distributed team?
  17. 17. Communication with my teams @Mind_of_AC
  18. 18. Visual communication is better @Mind_of_AC
  19. 19. Visual communication is better @Mind_of_AC
  20. 20. Voice communication @Mind_of_AC
  21. 21. Voice communication @Mind_of_AC ● Breath
  22. 22. Voice communication @Mind_of_AC ● Breath ● Mute yourself
  23. 23. Voice communication @Mind_of_AC ● Breath ● Mute yourself ● Allow people to talk
  24. 24. Voice communication @Mind_of_AC ● Breath ● Mute yourself ● Allow people to talk ● SM ensures everyone participates equally
  25. 25. Voice communication @Mind_of_AC ● Breath ● Mute yourself ● Allow people to talk ● SM ensures everyone participates equally ● Webcam on!
  26. 26. Voice communication @Mind_of_AC ● Breath ● Mute yourself ● Allow people to talk ● SM ensures everyone participates equally ● Webcam on!
  27. 27. Voice communication @Mind_of_AC ● Breath ● Mute yourself ● Allow people to talk ● SM ensures everyone participates equally ● Webcam on!
  28. 28. Distributed teams ceremonies @Mind_of_AC • Daily standup • Backlog refinement • Sprint demo • Sprint planning • Retrospective
  29. 29. Daily standup @Mind_of_AC
  30. 30. Daily standup @Mind_of_AC ● Screen share with the digital board
  31. 31. Daily standup @Mind_of_AC ● Screen share with the digital board ● Allow people to talk
  32. 32. Daily standup @Mind_of_AC ● Screen share with the digital board ● Allow people to talk ● If you don’t talk mute yourself!
  33. 33. Daily standup @Mind_of_AC ● Screen share with the digital board ● Allow people to talk ● If you don’t talk mute yourself! ● SM ensures everyone participates equally
  34. 34. Daily standup @Mind_of_AC ● Screen share with the digital board ● Allow people to talk ● If you don’t talk mute yourself! ● SM ensures everyone participates equally ● Webcam on!
  35. 35. Daily standup @Mind_of_AC ● Screen share with the digital board ● Allow people to talk ● If you don’t talk mute yourself! ● SM ensures everyone participates equally ● Webcam on!
  36. 36. Daily standup @Mind_of_AC ● Screen share with the digital board ● Allow people to talk ● If you don’t talk mute yourself! ● SM ensures everyone participates equally ● Webcam on!
  37. 37. Daily stand-ups tips @Mind_of_AC
  38. 38. Daily stand-ups tips @Mind_of_AC ● Quick filter on the board (if you walk the people)
  39. 39. Daily stand-ups tips @Mind_of_AC ● Quick filter on the board (if you walk the people) ● Rotate the person who share the board
  40. 40. Daily stand-ups tips @Mind_of_AC ● Quick filter on the board (if you walk the people) ● Rotate the person who share the board ● Try to walk the stories on the board
  41. 41. Backlog refinement @Mind_of_AC
  42. 42. Backlog refinement @Mind_of_AC ● PO or BA sharing the screen
  43. 43. Backlog refinement @Mind_of_AC ● PO or BA sharing the screen ● If you don’t talk mute yourself!
  44. 44. Backlog refinement @Mind_of_AC ● PO or BA sharing the screen ● If you don’t talk mute yourself! ● SM to collect the estimations on direct message
  45. 45. Backlog refinement @Mind_of_AC ● PO or BA sharing the screen ● If you don’t talk mute yourself! ● SM to collect the estimations on direct message ● SM to ensure every opinion is considered
  46. 46. Backlog refinement @Mind_of_AC ● PO or BA sharing the screen ● If you don’t talk mute yourself! ● SM to collect the estimations on direct message ● SM to ensure every opinion is considered ● Webcam on!
  47. 47. Backlog refinement @Mind_of_AC ● PO or BA sharing the screen ● If you don’t talk mute yourself! ● SM to collect the estimations on direct message ● SM to ensure every opinion is considered ● Webcam on!
  48. 48. Backlog refinement @Mind_of_AC ● PO or BA sharing the screen ● If you don’t talk mute yourself! ● SM to collect the estimations on direct message ● SM to ensure every opinion is considered ● Webcam on!
  49. 49. Sprint Demo @Mind_of_AC
  50. 50. Sprint Demo @Mind_of_AC ● Every member sharing their screen to demo
  51. 51. Sprint Demo @Mind_of_AC ● Every member sharing their screen to demo ● If you don’t talk mute yourself!
  52. 52. Sprint Demo @Mind_of_AC ● Every member sharing their screen to demo ● If you don’t talk mute yourself! ● SM to invite external people to the demo
  53. 53. Sprint Demo @Mind_of_AC ● Every member sharing their screen to demo ● If you don’t talk mute yourself! ● SM to invite external people to the demo ● Webcam on!
  54. 54. Sprint Demo @Mind_of_AC ● Every member sharing their screen to demo ● If you don’t talk mute yourself! ● SM to invite external people to the demo ● Webcam on! ● If nothing to demo… walk the board
  55. 55. Sprint Demo @Mind_of_AC ● Every member sharing their screen to demo ● If you don’t talk mute yourself! ● SM to invite external people to the demo ● Webcam on! ● If nothing to demo… walk the board
  56. 56. Sprint Demo @Mind_of_AC ● Every member sharing their screen to demo ● If you don’t talk mute yourself! ● SM to invite external people to the demo ● Webcam on! ● If nothing to demo… walk the board
  57. 57. Planning @Mind_of_AC
  58. 58. Planning @Mind_of_AC ● PO or SM sharing the screen
  59. 59. Planning @Mind_of_AC ● PO or SM sharing the screen ● If you don’t talk mute yourself!
  60. 60. Planning @Mind_of_AC ● PO or SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered
  61. 61. Planning @Mind_of_AC ● PO or SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered ● Webcam on!
  62. 62. Planning @Mind_of_AC ● PO or SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered ● Webcam on!
  63. 63. Planning @Mind_of_AC ● PO or SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered ● Webcam on!
  64. 64. Retrospective @Mind_of_AC
  65. 65. Retrospective @Mind_of_AC ● SM sharing the screen
  66. 66. Retrospective @Mind_of_AC ● SM sharing the screen ● If you don’t talk mute yourself!
  67. 67. Retrospective @Mind_of_AC ● SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered
  68. 68. Retrospective @Mind_of_AC ● SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered ● Webcam on!
  69. 69. Retrospective @Mind_of_AC ● SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered ● Webcam on!
  70. 70. Retrospective @Mind_of_AC ● SM sharing the screen ● If you don’t talk mute yourself! ● SM to ensure every opinion is considered ● Webcam on!
  71. 71. Interactive Retrospective Boards @Mind_of_AC
  72. 72. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/
  73. 73. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/
  74. 74. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/
  75. 75. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/
  76. 76. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/
  77. 77. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/
  78. 78. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/
  79. 79. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/
  80. 80. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards
  81. 81. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards
  82. 82. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page
  83. 83. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page
  84. 84. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page ● Hipchat dedicated room
  85. 85. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page ● Hipchat dedicated room
  86. 86. Retrospective tips @Mind_of_AC
  87. 87. Retrospective tips @Mind_of_AC ● Try to change format as much as you can
  88. 88. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/
  89. 89. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/
  90. 90. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/
  91. 91. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/ ● No phones
  92. 92. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/ ● No phones ● No laptops
  93. 93. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/ ● No phones ● No laptops ● Icebreakers are powerful, use them!
  94. 94. Apply to remote retrospective @Mind_of_AC
  95. 95. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro
  96. 96. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com
  97. 97. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com ● Ensure the actions are properly captured
  98. 98. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com ● Ensure the actions are properly captured ● When only one person is remote, find a screen to see their webcam all the time
  99. 99. Wrapping up @Mind_of_AC
  100. 100. Wrapping up @Mind_of_AC • Webcam ON!
  101. 101. Wrapping up @Mind_of_AC • Webcam ON! • Possibility of video call at any moment
  102. 102. Wrapping up @Mind_of_AC • Webcam ON! • Possibility of video call at any moment • Allow people time to talk equally
  103. 103. Wrapping up @Mind_of_AC • Webcam ON! • Possibility of video call at any moment • Allow people time to talk equally • Mute if you don’t talk
  104. 104. Wrapping up @Mind_of_AC • Webcam ON! • Possibility of video call at any moment • Allow people time to talk equally • Mute if you don’t talk • Involve the whole team
  105. 105. Wrapping up @Mind_of_AC • Webcam ON! • Possibility of video call at any moment • Allow people time to talk equally • Mute if you don’t talk • Involve the whole team • Make every retrospective UNIQUE!
  106. 106. Wrapping up @Mind_of_AC • Webcam ON! • Possibility of video call at any moment • Allow people time to talk equally • Mute if you don’t talk • Involve the whole team • Make every retrospective UNIQUE! • If you can, organise regular trips
  107. 107. Antonio Cobo antonio.cobo@bjss.com Thanks! @Mind_of_AC

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