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Free Online Class
HOW TO PLAN AN
EVENT IN 10 STEPS
Why am i doing this event?
What I’m expecting to accomplish ?
1. DEVELOPING THE EVENT
OBJECTIVES
Don’t define too much the budget on this process, because most of the times
you can reach a lots of those needs by doing p...
If the event happens regularly, you don’t have to think about that, but if is a new
event consider:
3. SET A SCHEDULE
- 4 ...
4. EVENT “BRANDING”
Go right after to ambitions and essence of the proposed event. Develop the
branding thinking about you...
5. DEFINE YOUR PLAN WITH
A NOTEPAD
You must include:
a Venue, logistics & catering management (contracts, permits, insuran...
6. DEFINE THE MANAGEMENT/
MANAGERS OF THE EVENT
In other words address people from your team to control the different
proc...
7. IDENTIFY AND ESTABLISH
PARTNERSHIPS AND SPONSORSHIPS
Are there organizations that you could partner with or call on for...
8. CREATE AN ADVERTISEMENT
PLAN
Best way to advertise your event is:
a) Phone calls to the most important and influencers ...
9. NOW YES, SET A BUDGET
You should consider all the topics mentioned on point 5 and 8.
The partnerships and sponsorships ...
10. HOW WILL YOU DEFINE THE
SUCCESS OF YOUR EVENT?
There are different metrics on events success evaluation:
a) number of ...
Thanks, and hope you liked it.
Free consultancy for your event.
events@youcanevent.com or
+1 317-645-5256
+1 646-564-5693
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Learn "How to plan an event in 10 Steps"

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Online free course by Youcanevent teaching "How to plan an event in 10 steps". Perfect for startups, corporate events, social events, bloggers and brand development.
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Learn "How to plan an event in 10 Steps"

  1. 1. Free Online Class HOW TO PLAN AN EVENT IN 10 STEPS
  2. 2. Why am i doing this event? What I’m expecting to accomplish ? 1. DEVELOPING THE EVENT OBJECTIVES
  3. 3. Don’t define too much the budget on this process, because most of the times you can reach a lots of those needs by doing partnerships. Everything that you should take care: 2. WRITE DOWN EVERYTHING YOU’LL NEED - venues - speakers - entertainment - advertisement - sponsorships - volunteers
  4. 4. If the event happens regularly, you don’t have to think about that, but if is a new event consider: 3. SET A SCHEDULE - 4 to 6 months of preparation - Pay attention to statutory and religious holidays - Avoid school holiday time periods - Start calling soon to the major participants for your event to check availability
  5. 5. 4. EVENT “BRANDING” Go right after to ambitions and essence of the proposed event. Develop the branding thinking about your style and vision. That is important to the audience feel you. Names brainstorming: When you’re thinking on the name of your event consider: a) How your event is different from the competition? b) What you expect to achieve with this event? c) Create a simple slogan example Youcanevent – Easy events planning d) Design your logo Free consultancy for your event. Ping us events@youcanevent.com
  6. 6. 5. DEFINE YOUR PLAN WITH A NOTEPAD You must include: a Venue, logistics & catering management (contracts, permits, insurance, etc.) b) Speakers/presenters (identifying, confirming, logistics & management) c) Activities/entertainment d) Publicity/promotion (online & off-line, e.g.,: web page & online promotion; events calendars; printed programs; media relations; signage; social media, etc.) e) Registration (online sign-up, payment and tracking; on-site sign-in, etc.) f) Sponsor/partner management g) Volunteer management
  7. 7. 6. DEFINE THE MANAGEMENT/ MANAGERS OF THE EVENT In other words address people from your team to control the different processes during the event. Who is going to handle the arrival of the guests? Who will do the check in of the attendees? Who are going to control the deliveries of the vendors? A perfect tool for that is Notepad of Youcanevent platform.
  8. 8. 7. IDENTIFY AND ESTABLISH PARTNERSHIPS AND SPONSORSHIPS Are there organizations that you could partner with or call on for sponsorships to defray the costs and increase potential participation? When you involve other people or groups in your event, they have a stake in helping spread the word and making the event a success. You might want to consider: Seeking corporate sponsors to fund a portion of the event. This can range from national organi- zations that might want to sponsor a dinner, offer a door prize or a key silent auction item, to local businesses that might be able to provide goods or services, such as flowers for the tables, gift bag items, etc Partnering with community organizations who might be able to offer a venue and/or assistance with organizing or staffing an event
  9. 9. 8. CREATE AN ADVERTISEMENT PLAN Best way to advertise your event is: a) Phone calls to the most important and influencers of the industry of your event b) Advertisement in social media (facebook, blog and youtube with videos works too well) with the creation of a facebook group and event, too add all the attendees and keeping them notified with latest improvements. c) Graphics (flyers, posters and invitation cards) works very well to give a 1 to 1 relationship to the event d) Creation of online tickets to control the average of attendees and forcing them to a call to action. e) Find your key influencers and pay or ask them to talk about your event f) Define a little number of Ambassadors (probably most of the time they came from key influencers) and give them the job of “Celebrity PR” (public relationship).
  10. 10. 9. NOW YES, SET A BUDGET You should consider all the topics mentioned on point 5 and 8. The partnerships and sponsorships mentioned on point 7. Can be very helpful to decrease the budget.
  11. 11. 10. HOW WILL YOU DEFINE THE SUCCESS OF YOUR EVENT? There are different metrics on events success evaluation: a) number of attendees b) Donations raised c) Number of interactions after the event d) Social media promotion (if the crowd attended to your hashtag for example) e) Number of sales generated after you offered coupons f) Increasing awareness on the industry because of celebrities and key influencers presence on your event.
  12. 12. Thanks, and hope you liked it. Free consultancy for your event. events@youcanevent.com or +1 317-645-5256 +1 646-564-5693

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