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BUSINESS ETIQUETTES

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BUSINESS ETIQUETTES

  1. 1. A PRESENTATION BY ANMOL JAIN
  2. 2. WHAT ARE ETIQUETTES? Etiquette (pronounced, eti'ket) is the customary code of polite behavior in society or among members of a particular profession or group. Etiquette can also be defined as a code of behavior that delineates expectations for social behavior according to contemporary conventional norms within a society, social class, or group.
  3. 3. BUSINESS ETIQUETTES Business etiquette is an integral part of different countries' and regions' business culture. Etiquette encompasses the prescriptive elements of culture—the things people are expected to do and say, or to avoid doing and saying. As the globalization of industries and marketplaces bring managers ever closer to unique cultures around the world, it is more important than ever for managers and small business owners to understand why business etiquette is important.
  4. 4.  If you're the meeting host, on time means at least five minutes early. If you're the guest, on time means on time. If you get held up and know you're going to be delayed, a quick email can keep the person on the other end from feeling stood up.  Having the discipline to step away from distractions is refreshing. Of course, this really only works if everyone adheres to it. It's difficult to make that happen, but when everyone is unplugged and focused, meetings are much more productive.
  5. 5.  Follow strict table etiquettes and manners when out on a Professional Meal. Do not invite anyone along unless asked to do so. Never talk with food in your mouth.  Thank you notes go a long way. If possible, a handwritten note is best. If you prefer a paperless option, make sure your message is concise, thoughtful, and free of misspelled words.  It’s rude and shows disrespect for the opinions of others. Remember, be assertive, not aggressive.
  6. 6.  Verbal and written communications are often much less formal than in times past, but be careful to choose your words wisely.  This should go without saying, but even in a very casual professional atmosphere, this basic form of courtesy is still imperative.  Always introduce people to others whenever the opportunity arises, unless you know that they’re already acquainted. It makes people feel valued, regardless of their status or position.
  7. 7. TELEPHONE ETIQUETTES It is very important to take care of the surroundings, while talking on the telephone, because your conversation might be disturbing, or simply annoying, to the people around you. Telephone etiquette tips not only apply to business calls, following it is also vital if you are talking to your close friends or acquaintances.
  8. 8.  Jot down the items you want to discuss and questions you want answered. In other words, anticipate and expect you will be placed into a voicemail system; plan your message to be as direct and specific as possible, asking the person to respond to specific alternatives or questions.  Do not sound overly anxious, aggressive or pushy. It is important your tone conveys authority and confidence. Do not lean back in your chair when speaking on the telephone.
  9. 9.  Do not carry on side conversations with other people around you. The person on the telephone takes precedence over someone who happens to walk in your office or passes by while you are on the phone.  Do not use broken phrases, slang or idioms. Always, always leave your return telephone number as part of your message, including the area code and SLOWLY, including REPEATING your telephone number at the end of your message.
  10. 10.  Build the habit of always turning off your cell phone ringer when entering a meeting, restaurant, theater, training class, or other place where the purpose of your visit would be interrupted or others would be disturbed by hearing your cell phone ring.  Do not allow yourself to be distracted by other activities while speaking on the telephone, such as rustling papers, chewing and eating, working on the computer, or speaking with someone else. Most importantly, do not use a hand held cell phone while driving. Get a headset or speaker phone for the car.
  11. 11. E-MAIL ETIQUETTES An email has to make an immediate impact to stand out among the dozens (or even hundreds) of messages a busy executive is bombarded with each day. When executed properly, an incoming email can open the door to a new relationship or strengthen an existing association
  12. 12.  These few words often determine whether your email will get opened or not. State in simple, concise language what you are writing about. Don't try to jam four different topics and an invoice in the same email; no doubt something is bound to get lost in the shuffle. Use one or two topics per email, and state simply in the header what you will be addressing in the body. If it's time sensitive, add that phrase in the subject line as well.  When email goes awry, it is often because a message was sent to the wrong person with a similar name. One additional tip: leave the "TO" field blank until you are ready to send, so you don't accidentally launch the email before you are ready.
  13. 13.  That means no abbreviations, acronyms or emoticons. Even if you enjoy a very relaxed relationship with the other person, assume your email may be forwarded, so use a smiley face in careful moderation. Failing to use correct punctuation, spelling and grammar can have the unintended consequence of making you look either negligent or sloppy.  Keep it concise or you risk burying the pertinent points in a sea of words. Use paragraphs to separate your thoughts and avoid using all caps in any part of your email, even to make a point. This shows that you value the person time
  14. 14. End your email with an all-purpose phrase like "Best regards" or "Sincerely". Make sure every email includes a signature line at the end listing your full name and business contact information. Beware of including a quote or a line of scripture below your signature line. Choose your words carefully so that they do not convey negativity or sarcasm in any way. When possible, close your email with a cordial sentiment such as a "Thank you for your time", or "Looking forward to hearing from you soon".
  15. 15. Don't make the recipient wonder what you want. If you are reaching out simply to establish a connection and no call to action is necessary, thank them for their insights on their speech or in their most recent news article. This is a good way to leave the door open for future contact. Your email is one among countless others that will land in their inbox on a particular day. If you have included a specific request and don't hear back within a week, follow up with a quick note reminding them of your previous message.

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