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Exploring concepts of‘collection’ in the digital worldAngharad RobertsUniversity of Sheffield Information School
2This presentation:• Overview of the research• Some initial findings• Proposal for a revised collection development  hiera...
Conceptualising the librarycollection for the digital world :A case study of social enterprise
4Why does conceptualising the librarycollection matter?    “I think collection management as a whole gets lost    in libra...
5             What is social enterprise?                                             (based on Social Enterprise Alliance,...
6Social enterprise and library collections• Interdisciplinary subject• Communities• Diverse stakeholders• Material in all ...
7Main research question:    What constitutes the concept of the library    collection in the digital world?27/11/2012   © ...
8• What are the characteristics of the library collection for social  enterprise?• How is the library collection for socia...
9Research design27/11/2012   © The University of Sheffield
Initial findings
11Interviews• 24 June 2011 – 28 June 2012• 18 interviewees:      • 5 involved with social enterprise      • 6 library and ...
12Definitions of collection• Collection as process      • selection      • search      • service• Collection as store or t...
13Collection as processFrom the interviews:    “collection... feels like a journey, doesn’t it?” – social enterprise pract...
14Collection as store or thingFrom the interviews:    “collection to me seems special and thought through and... like I sa...
15Collection as accessFrom the interviews:    “the term collection can mean anything that we provide access to for both   ...
16Access versus ownership“now we’ve moved psychologically from the idea ofholding physical stuff in this building and are ...
17Collection as lifeboat?Online resource which preserves e-documents:“sort of lifeboat for information”library and informa...
18   Creative Commons image by Pittpics from: http://www.flickr.com/photos/pittpics/25552447327/11/2012   © The University...
19   Creative Commons image by OZinOH from:   http://www.flickr.com/photos/75905404@N00/3576061204/27/11/2012   © The Univ...
20Collection and the impact of digital• Digital is global:      • “the market easily becomes global as long as... your    ...
21• Digital adds complexity:      • “digital allows you to have an awful lot more depth” –        publisher• Digital – lac...
22• Digital and the order of collection processes• Digital and “free” information:      • “people think that digital is fr...
23    “I suppose a really good collection is... where you    take content and you can merge it, you can cross-    fertilis...
24Two surveys:• Library and information practitioners:      • 338 invitations, 103 responses (30.5%)• Social enterprise st...
Question                             LIP responses   SE responses                       Group of materials on a subject or...
Proposal for a revised collectiondevelopment hierarchy
27Collection development hierarchy        Collection                           Relevant       Management         process  ...
28A new collection developmenthierarchy? Management                             Collection                          Exampl...
29Example 1: Patron Driven Acquisitions Management                             Collection                       Example   ...
30Example 2: Institutional repository Management                             Collection                         Example   ...
31Example 3: Deselection Management                             Collection                         Example    level       ...
32What is your view?• Do the interview / survey findings resonate for other  subject areas?• Could the revised collection ...
33Acknowledgements    Thanks to Sheila Corrall, Sheila Webber, Peter    Marsh, Sue Ashpitel for their expert guidance and ...
34ReferencesCorrall, S. (2012). The concept of collection development in the digital world. In M. Fieldhouse &   A. Marsha...
35Lee, H.-L. (2005). The concept of collection from the user’s perspective. The Library Quarterly,   75(1), 67-85.Social E...
36Thank you!Any questions?Angharad Robertsangharad.roberts@sheffield.ac.ukhttp://digitalworldcollections.blogspot.com27/11...
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Exploring concepts of 'collection' in the digital world

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Exploring concepts of 'collection' in the digital world

  1. 1. Exploring concepts of‘collection’ in the digital worldAngharad RobertsUniversity of Sheffield Information School
  2. 2. 2This presentation:• Overview of the research• Some initial findings• Proposal for a revised collection development hierarchy • Three examples• Discussion27/11/2012 © The University of Sheffield
  3. 3. Conceptualising the librarycollection for the digital world :A case study of social enterprise
  4. 4. 4Why does conceptualising the librarycollection matter? “I think collection management as a whole gets lost in libraries. Parts of it are carried out regularly but perhaps the overall thought of collections is lost at times but needs to be kept in mind in order to help manage budgets, increase customer usage and plan for the future.” librarian survey response27/11/2012 © The University of Sheffield
  5. 5. 5 What is social enterprise? (based on Social Enterprise Alliance, 2012)27/11/2012 © The University of Sheffield
  6. 6. 6Social enterprise and library collections• Interdisciplinary subject• Communities• Diverse stakeholders• Material in all library sectors27/11/2012 © The University of Sheffield
  7. 7. 7Main research question: What constitutes the concept of the library collection in the digital world?27/11/2012 © The University of Sheffield
  8. 8. 8• What are the characteristics of the library collection for social enterprise?• How is the library collection for social enterprise used?• What are the characteristics of the self-described information behaviour of people interested in social enterprise?• What are stakeholders’ perceptions of library and information collections and terminology?• What does this study suggest about the wider issues relating to library and information collections in the digital world? 27/11/2012 © The University of Sheffield
  9. 9. 9Research design27/11/2012 © The University of Sheffield
  10. 10. Initial findings
  11. 11. 11Interviews• 24 June 2011 – 28 June 2012• 18 interviewees: • 5 involved with social enterprise • 6 library and information practitioners • 2 researchers • 2 policymakers • 2 publishers • 1 administrator27/11/2012 © The University of Sheffield
  12. 12. 12Definitions of collection• Collection as process • selection • search • service• Collection as store or thing • groups • sub-groups • quantity• Collection as access27/11/2012 © The University of Sheffield
  13. 13. 13Collection as processFrom the interviews: “collection... feels like a journey, doesn’t it?” – social enterprise practitioner “a body of work that has been brought together using a particular set of criteria” – academicFrom the literature: “Consider what a collection does rather than what a collection is” – Horava, 2010, p. 150 “A collection is logically defined as a set of criteria for selecting resources from the broader information space” – Lagoze and Fielding, 199827/11/2012 © The University of Sheffield
  14. 14. 14Collection as store or thingFrom the interviews: “collection to me seems special and thought through and... like I say with a theme or a kind of motif around it.” – policy maker “How many sub-groups of collection are there within a collection?” – academic “More than one and relating to a theme” – academicFrom the literature: “subcollections” and groupings of material on a subject – Lee, 2005, pp. 73, 7627/11/2012 © The University of Sheffield
  15. 15. 15Collection as accessFrom the interviews: “the term collection can mean anything that we provide access to for both teaching and research to do with the university” – librarian “access to material via an online resource” – research administratorFrom the literature: Collection “can also be taken to include all the information resources to which a library has access, including those available through physical and virtual networks” – Feather and Sturges, 2003, pp. 80-81 Lee, 2005 describes customer priorities of access and availability versus librarian priorities of control and management27/11/2012 © The University of Sheffield
  16. 16. 16Access versus ownership“now we’ve moved psychologically from the idea ofholding physical stuff in this building and are muchmore relaxed about thinking about stuff which doesn’tnecessarily belong to us but for which we have a rolein providing access” – librarian27/11/2012 © The University of Sheffield
  17. 17. 17Collection as lifeboat?Online resource which preserves e-documents:“sort of lifeboat for information”library and information practitionerChallenge of deciding what to preserve:“like choosing who gets in the lifeboat”librarian27/11/2012 © The University of Sheffield
  18. 18. 18 Creative Commons image by Pittpics from: http://www.flickr.com/photos/pittpics/25552447327/11/2012 © The University of Sheffield
  19. 19. 19 Creative Commons image by OZinOH from: http://www.flickr.com/photos/75905404@N00/3576061204/27/11/2012 © The University of Sheffield
  20. 20. 20Collection and the impact of digital• Digital is global: • “the market easily becomes global as long as... your work’s relevant” – publisher• Digital is personal: • “it used to be that... you’d be seeking to digitize the paper world whereas now the paper world is a route into building up your digital world” – academic27/11/2012 © The University of Sheffield
  21. 21. 21• Digital adds complexity: • “digital allows you to have an awful lot more depth” – publisher• Digital – lack of physical space constraints• Inside – out versus outside – in: • “I think if we can organise our assets and get them out there we can actually affect the pedagogy” – librarian27/11/2012 © The University of Sheffield
  22. 22. 22• Digital and the order of collection processes• Digital and “free” information: • “people think that digital is free, which you’ll see it really isn’t... with any digital product.” – publisher • “I would love to recommend students here to go down and access those free of charge instead of complaining that we don’t have something that they want.” – librarian27/11/2012 © The University of Sheffield
  23. 23. 23 “I suppose a really good collection is... where you take content and you can merge it, you can cross- fertilise it, you can... discover easily” – publisher27/11/2012 © The University of Sheffield
  24. 24. 24Two surveys:• Library and information practitioners: • 338 invitations, 103 responses (30.5%)• Social enterprise stakeholders: • 445 invitations, 46 responses (10.3%)27/11/2012 © The University of Sheffield
  25. 25. Question LIP responses SE responses Group of materials on a subject or 95% 80%Defining collection: themeoptions ranked 1, 2or 3 Provision of access 48% 52% Search results 37% 43%Importance of Libraries: Very important or essential 57% 33%informationsources for socialenterprise Google: Very important or essential 53% 80% Preserving print: very important or 53% 68% essentialSignificance oflibrary preservation Preserving digital: very important or 47% 64%role essential Preserving customer publications: very 39% 52% important or essential
  26. 26. Proposal for a revised collectiondevelopment hierarchy
  27. 27. 27Collection development hierarchy Collection Relevant Management process question level Collection Why? Strategy development Selection What? Tactics Acquisition How? Operations (Corrall, 2012: 5)27/11/2012 © The University of Sheffield
  28. 28. 28A new collection developmenthierarchy? Management Collection Example level definition Strategy Collection as Policies for: identifying and prioritizing subjects; thing scoping collections (local and system-wide); collaborative collection development; preservation. Tactics Collection as Links to web-based materials and collections; access interoperable systems; embedding libraries and librarians within non-library networks. Operations Collection as Support for community-created content; process patron-driven collection; dynamic collection creation; linked data.27/11/2012 © The University of Sheffield (Corrall and Roberts, 2012)
  29. 29. 29Example 1: Patron Driven Acquisitions Management Collection Example level definition Strategy Collection as Policy for minimum and maximum extent of the thing collection; policy for acquisitions Tactics Collection as Short term lease vs longer term purchase; linking access information about print and e-copies Operations Collection as Automated acquisition process; automated process metadata27/11/2012 © The University of Sheffield
  30. 30. 30Example 2: Institutional repository Management Collection Example level definition Strategy Collection as Wide policy for inclusion; strategy for selection and thing collection building after inclusion (within and across repositories) Tactics Collection as Links to web-based materials and collections or access assets from other organisations; linking within the repository to deeper related data; links to other systems; locating various access points (VLE, website, networks, social media) Operations Collection as Customer self-archiving; automated metadata; process automated preservation27/11/2012 © The University of Sheffield
  31. 31. 31Example 3: Deselection Management Collection Example level definition Strategy Collection as Boundaries of the collection; sub-sets of collection thing no longer needed Tactics Collection as Alternative formats; availability through ILL / access document supply; collaborative programs Operations Collection as Automated identification of material for review process27/11/2012 © The University of Sheffield
  32. 32. 32What is your view?• Do the interview / survey findings resonate for other subject areas?• Could the revised collection development hierarchy be relevant in practice?27/11/2012 © The University of Sheffield
  33. 33. 33Acknowledgements Thanks to Sheila Corrall, Sheila Webber, Peter Marsh, Sue Ashpitel for their expert guidance and supervision of this project. Thanks to the interview and survey participants who gave their time to participate in this research. Thanks to the British Library for funding this research.27/11/2012 © The University of Sheffield
  34. 34. 34ReferencesCorrall, S. (2012). The concept of collection development in the digital world. In M. Fieldhouse & A. Marshall (Eds.), Collection Development in the Digital Age (pp. 3-25). London: Facet.Corrall, S., & Roberts, A. (2012). Information Resource Development and “Collection” in the Digital Age: Conceptual Frameworks and New Definitions for the Network World. Libraries in the Digital Age (LIDA) Proceedings 2012. Retrieved 29 October, 2012 from http://ozk.unizd.hr/proceedings/index.php/lida2012/article/view/62/33Feather, J., & Sturges, P. (Eds.). (2003). International Encyclopedia of Information and Library Science. 2nd ed. London: Routledge.Horava, T. (2010). Challenges and possibilities for collection management in a digital age. Library Resources & Technical Services, 54(3), 142-152.Lagoze, C., & Fielding, D. (1998). Defining collections in distributed digital libraries. D-Lib Magazine. Retrieved 29 October, 2012 from: http://www.dlib.org/dlib/november98/lagoze/11lagoze.html27/11/2012 © The University of Sheffield
  35. 35. 35Lee, H.-L. (2005). The concept of collection from the user’s perspective. The Library Quarterly, 75(1), 67-85.Social Enterprise Alliance. (2012). The case for Social Enterprise Alliance. Minnetonka: Social Enterprise Alliance. Retrieved 29 October 2012, from: https://www.se- alliance.org/why#whatsasocialenterprise27/11/2012 © The University of Sheffield
  36. 36. 36Thank you!Any questions?Angharad Robertsangharad.roberts@sheffield.ac.ukhttp://digitalworldcollections.blogspot.com27/11/2012 © The University of Sheffield

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