CHQ - Sports & Activity Management Software

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CHQ is a powerful online software application that empowers schools to take control of their huge range of extra curricular activities programmes.

With seamless integration into the school Management Information System, CHQ is always up to date, allowing teachers to co-ordinate pupils, staff and parents with ease.

The package of tools allows good news to travel fast. As soon as team selections are made, pupils and parents can be informed by email and SMS. As events and fixtures are created, details are delivered instantly to everyone taking part - kitchens know how many lunches to prepare, bus companies know the number of coaches to provide and teams are told their positions and which kit to pack.

All attendances, absences and assessments are recorded and reported back into the school MIS quickly for enhanced child protection while match reports, team photos and congratulations can be sent directly to parents or published to the school website with a single keystroke.

Used by leading UK and international schools including Winchester College, St Leonard's Mayfield, Langley, North London Collegiate School and BIS Vietnam, CHQ has an integrated, advanced communications dashboard which allows a school to significantly upgrade its existing parent communications software at no additional cost

This is a short overview of CHQ's key benefits.

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CHQ - Sports & Activity Management Software

  1. 1. Simplify the Managementof Activities, Sportsand Events
  2. 2. Simplify the Management ofActivities and SportsOne of the more challenging and onerous tasks in any school is the management ofextra-curricular activities and sports. CHQ has the answer. With today’s accent firmly upon providing a rounded education the breadth of activities, clubs and sports available to students today is greater than ever. As a matter of necessity, schools have adapted, adopted or invented ways to deal with the challenges. Spread-sheets, notice boards, emails and endless hours of weekends and possible teaching time are dedicated to the cause. And it’s a complex business – managing pupil choices, allocating supervision, booking venues, creating teams and fixtures, arranging buses and coaches and telling the kitchens is only half the story. Then the task of communicating everything to pupils, staff and parents so that they all turn up at the right time at the right place (and with the right kit) is formidable. CHQ was created to solve all these problems with a simple, easy-to-use online application that is accessible from any internet enabled device – including mobiles, iPhones and PDAs. Welcome to CHQ Schools In a nutshell, CHQ is the simplest, smartest and most affordable solution for managing activities and sports “CHQ allows a complex programme in schools. to be pulled together with ease, allocating different year groups to different times or locations. The • Proven to reduce the time spent managing ability to generate attendance activities by 30-50% registers for the Master in Charge of a session is first rate, and the feedback • Improves school efficiency – reduces costs, reduces to the House Dons has ensured that waste, improves time management participation rates in sport have never been higher. House Dons are • Improves parent engagement – timely relevant taking sport seriously and boys now information about children’s activity via email and SMS know they’re being monitored for the first time. CHQ is proving to be an • Improves student safety – locate students during real asset.” extra-curricular activities and sports Sam Hart, Head of Sport, • Integrated SMS Messaging System Winchester College
  3. 3. CHQ – Making life simplerfor everyoneExtra-curricular activities and sports are an intrinsic part of school life. Consequently, theyinvolve and affect just about everyone within a school. However, its burdens and benefits arefelt in very different ways depending on your role within the school.The primary goal of CHQ is to ensure that the benefits of sports and activities are enhancedand the management burdens minimised for everyone. If our extra-curricular and sports departments are operating efficiently then Knowing that my children are so involved we’re delivering on our promises. School in school life is heart-warming. Every time staff need to be focused on providing a I open a text message telling me about my quality education and caring for children child’s next sports fixture or concert is a not creating Excel spread-sheets. CHQ reminder that I made the right decision in creates more time for teachers which choosing the school. delivers happy students and delighted parents. And that’s good for the school.Headteacher Parent Our sports and extra-curricular reputation In a couple of clicks I can select a team for attracts parents and pupils from all Saturday’s fixtures and communicate the over the world. However, using our team sheet, venue details and departure resources effectively is key. CHQ helps us times to all parents, pupils and house optimise the use of our sports facilities masters. What used to take me half and commercially, reduce admin time hour now only takes 5 minutes with CHQ. I and make sure our activities are fully can be back on the field for my next lesson subscribed and well attended. CHQ just in no time and doing what I do best. makes good business sense.Bursar Head of Sport Managing pupil activity selections has Never has child protection been more always been a headache. With CHQ important. CHQ allows me to locate any students and parents can choose their student during activities and sports and activities online before term starts. Booking it tells me if they turned up immediately rooms and facilities, delegating supervision the register is taken. This is tremendously and making timetables is now quick and reassuring for all the teaching staff and easy. And I just let everyone know what’s parents. happening with an email or SMS using CHQ’s smart messaging system.Housemaster Head of Extra-Curricular
  4. 4. CHQ – the smartest and simplest solutionfor managing school activities and sportsCHQ benefits everyone. What’s important to you? Heads of School Heads of Sport House Masters Teaching Staff Heads of IT Parents Bursars Key Benefits of Value to: Operational Benefits Integrates with your MIS for seamless updates of data • • • • • • Improves speed accuracy, relevance and timeliness of communication internally • • • • • • Improves speed accuracy, relevance and timeliness of communication externally • • • • • • Simplifies and quickens selection of pupils for Teams, groups and events’ • • Facilitates pupils selection of sport & activity choices • • • Reduces costs of over catering • • Enables simple fixture creation • • • Enables tracking of pupil whereabouts • • • • Web enabled thereby allowing access from any internet enabled device • • • • Key functions available from mobile devices: • • • • • • Communication with parents of pupils • • • • • Key medical records • • • • Allows absentee reporting from sports and activities • • • • Record attendances Allows tracking of effort and attainment scores • • • • • Allows tracking of paid-for activities (revenue assurance) • • Enables a school to manage extra curric and sport in the same way as academic subjects: • • • • • Assessment – allows tracking of effort and attainment scores • • • • Tracking attendance and absenteeism • • • • • Develop training material that be can be reused • • • • • Manage school assets e.g. sports hall, gym, swimming pool to school users but also for ‘members’ and the general public in one integrated solution • • • • • • Manage all school events in one application • • • • • • Reduce administrative effort thus enabling teachers to be in the classroom or on the pitch rather than the office • • More time spent with students • • • • • • Promotes effective and efficient deployment of talent and skills • • Reduces burden on school office who handle demands for fixture information. • • • • Develop and store training material: • • • • Ensures common approach to teaching activities and sports • • • • • Provides ability to develop and store lesson plans • • • • Manage conflicts between sport and extra-curricular activities • • • • Added Value Benefits Adds value to the offering of the school • • Engages parents more deeply in childrens activities and bonds them more closely to the school • • • • • • Celebrates the value of extra-curricular activities and sport within school thereby making school more appealing to parents (especially those with less academically inclined children) • • • Contact us for a FREE, NO OBLIGATIONThe CHQ Schools interface is fully accredited by Capita and SIMS Independent demonstration on 0800 910 1808 visit www.chqgroup.co.ukCHQ Schools, 2b Penn Road, Beaconsfield, Buckinghamshire, HP9 2NZ

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