Technological Solutions for File Management: Has Anyone Seen My File? May 5, 2008 ALA Annual Conference Andrew J. SanAgust...
Needle in the Haystack Syndrome
Lost Client File & the The man with the hat is back… And this time he’s bringing his dad.
File Label Design Does it make sense?
Centralized De-Centralized Quasi-Centralized Records Environment
What’s the best  move for my organization?
90 %  of all records are paper 80 %  never looked at again RM reduces active files by  50 %
Barcodes/Wireless Barcode Scanners
Active Semi-Passive Passive Smart Label
They use RFID Technology for inventory controls, not to manage files!
Office Wide Wireless RFID Format Back Home
The RFID system says it’s here… somewhere
Records sees a wall of opportunity! You see a wall of boxes…
Offsite Vendor Solutions
Scanning Imaging
Connecting  Technology with Users Change Management
i like yellow it's orange... orangish-yellow (and i'm being generous) yellow as yellow can be :p yellowish ORANGE! View  k...
Roll Out –  Don’t make it your Waterloo! Communication  Collaboration Compliance Control Not an ABBA song
Who You Gonna Call? “ Records  Department, How may I  help you?”
Charlotte’s Web…of compliance Charlotte’s Roll Out  Web continuity compliance structure culture enforcement
Or not?
Managing Space
Naomi Campbell Leaving Manhattan Criminal Court Don’t get slapped with an unexpected law suit
Know what you don’t have… Not knowing what you do! Instead of
Technological Solutions for File Management: Has Anyone Seen My File? May 5, 2008 ALA Annual Conference Andrew J. SanAgust...
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Has Anyone Seen My File?

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Here is a presentation that I prepared for the ALA (Association of Legal Administrators) to help administrators undersatnd the Records Management process, and help them take real ideas to implement them in their environment, despite the size for their firm (small to large).

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  • Welcome I am the Records and Conflicts Manager for the firm of Foster Pepper PLLC located in Seattle. Responsible for all records for the firm, including electronic. Where you worked before Bank Full Service Real Estate Firm Law Firms Big 4 Accounting firm City of NY Here. I am a member of ALA, AIIM, ARMA, and on the Board of the local ARMA chapter and Currently spread head the LISG (Legal Industry Specific Group) here in Seattle.
  • Has Anyone Seen My File?

    1. 1. Technological Solutions for File Management: Has Anyone Seen My File? May 5, 2008 ALA Annual Conference Andrew J. SanAgustin Records and Conflicts Manager 206.447.7910 | sanaa@foster.com
    2. 2. Needle in the Haystack Syndrome
    3. 3. Lost Client File & the The man with the hat is back… And this time he’s bringing his dad.
    4. 4. File Label Design Does it make sense?
    5. 5. Centralized De-Centralized Quasi-Centralized Records Environment
    6. 6. What’s the best move for my organization?
    7. 7. 90 % of all records are paper 80 % never looked at again RM reduces active files by 50 %
    8. 8. Barcodes/Wireless Barcode Scanners
    9. 9. Active Semi-Passive Passive Smart Label
    10. 10. They use RFID Technology for inventory controls, not to manage files!
    11. 11. Office Wide Wireless RFID Format Back Home
    12. 12. The RFID system says it’s here… somewhere
    13. 13. Records sees a wall of opportunity! You see a wall of boxes…
    14. 14. Offsite Vendor Solutions
    15. 15. Scanning Imaging
    16. 16. Connecting Technology with Users Change Management
    17. 17. i like yellow it's orange... orangish-yellow (and i'm being generous) yellow as yellow can be :p yellowish ORANGE! View kit_mal's map Taken in a place with no name (See more photos or videos here ) Done for the yellow theme for pakistani photographers group. i like yellow it's orange... orangish-yellow (and i'm being generous) yellow as yellow can be :p yellowish ORANGE! View kit_mal's map Taken in a place with no name (See more photos or videos here ) Done for the yellow theme for pakistani photographers group. Users focus on their piece of the puzzle - Not the complete picture.
    18. 18. Roll Out – Don’t make it your Waterloo! Communication Collaboration Compliance Control Not an ABBA song
    19. 19. Who You Gonna Call? “ Records Department, How may I help you?”
    20. 20. Charlotte’s Web…of compliance Charlotte’s Roll Out Web continuity compliance structure culture enforcement
    21. 21. Or not?
    22. 22. Managing Space
    23. 23. Naomi Campbell Leaving Manhattan Criminal Court Don’t get slapped with an unexpected law suit
    24. 24. Know what you don’t have… Not knowing what you do! Instead of
    25. 25. Technological Solutions for File Management: Has Anyone Seen My File? May 5, 2008 ALA Annual Conference Andrew J. SanAgustin Records and Conflicts Manager 206.447.7910 | sanaa@foster.com

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