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Taking Your Office Paperless

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A presentation to the WSBA (Washington State Bar Association) CLE credit, on a paperless environment

Published in: Business
  • The role of multifunction printers (MFPs) in improving workforce productivity has increased more than ever. With mobility gathering momentum in enterprises, MFPs have now evolved to support functions on the go, allowing you to print, scan, fax or copy whenever and wherever you want. Also thanks to innovations in cloud, the new-age MFPs provide integrated cloud services and collaboration, enabling you to save the files in cloud or directly email to the recipients. Read more newsletter.ricoh.co.in
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Taking Your Office Paperless

  1. 1. Taking Your Office Paperless February 13, 2009 Washington State Bar Association Andrew J. SanAgustin Records & Conflicts Manager 206.447.7910 sanaa@foster.com
  2. 2. Our World Before…Our World Before…
  3. 3. Where We Are Today
  4. 4. 90% of all business records are paper 80% are never looked at again An effective RM reduces active files by 50% This is where the paperless office begins
  5. 5. If your physical files look like this… what will your electronic files look like?
  6. 6. Paperless isn’t just about images only, It’s about all your electronic files & docs.
  7. 7. Create a logical file scheme for your physical files… …and use that same format for your imaged documents
  8. 8. Lean, Mean, and Going Green!
  9. 9. Meanwhile, at the larger firms… Specific Practices/DepartmentsFirm CultureExpensesSmall Regional OfficesElectronic Records Management
  10. 10. Electronic Electronic Paper Paper Email Email Searching for Data Searching Large Firm Resources
  11. 11. Your Starting Place Existing Infrastructure
  12. 12. Technology Needs What do you have? What do you want? What do you need?
  13. 13. Paper files in a paperless office SOLUTIONS
  14. 14. Where to begin? Start here, we’re a good candidate!
  15. 15. Your Paper (less) Route! START - Paperville END – Imagetown Paper Free Zone
  16. 16. Paper/Physic al Imaged/Electron
  17. 17. Disaster Recovery Contingency Planning
  18. 18. When to shred your paper documents When to Delete your Electronic files
  19. 19. Strategy Technology Follow Through Compliance Building a Paperless Structure
  20. 20. Taking Your Office Paperless February 13, 2009 Washington State Bar Association Andrew J. SanAgustin Records & Conflicts Manager 206.447.7910 sanaa@foster.com

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