SITE COORDINATOR: COMMUNICATING FROM THE MIDDLE Denise Bermudez & Emily Sowell
 
Agenda <ul><li>Ice Breaker </li></ul><ul><li>Role of Site Coordinator </li></ul><ul><li>CBO/CISP/SITE </li></ul><ul><li>Ke...
Role of a Site Coordinator <ul><li>Supervisor </li></ul>
A Few Details… <ul><li>Order Supplies </li></ul><ul><li>Field Trip and Afternoon Activity Scheduling </li></ul><ul><li>App...
CBO
Community Based Organization (CBO) <ul><li>Philadelphia Freedom Schools  is governed and managed through a federation of l...
<ul><li>CISP </li></ul>
Communities in Schools of Philadelphia (CISP) <ul><li>Communities In Schools of Philadelphia (CISP) is the lead agency, of...
<ul><li>SITE </li></ul>
Philadelphia Freedom Schools SITE <ul><li>SITE’s are located at various school district building or organizations across t...
Julia de Burgos Elementary Congreso de Latinos Unidos Taylor Elementary Congreso de Latinos Unidos Fairhill Middle School ...
<ul><li>FILES </li></ul>
FILES <ul><li>Scholar Applications </li></ul><ul><li>Remember a complete Scholar applications must include:  </li></ul><ul...
ATTENDANCE <ul><li>Varies from SITE to SITE </li></ul><ul><li>Scholars must sign in every day </li></ul><ul><li>Their pare...
Site: Taylor Elementary Week of: July 30-August 3, 2007 Servant Leader Intern: Bro. Andrew Sanchez Family/Group: H Jr. Ser...
CISP Attendance <ul><li>Every week it is mandatory to call and email the Central Office with your SITE’s attendance for th...
Scheduling
Scheduling <ul><li>Daily Schedule in the Summer CANNOT be changed for any reason.  Mornings are to follow the Freedom Scho...
Trips <ul><li>Trips should be planned in advance as well as buses. </li></ul><ul><li>All trips should be approved  </li></...
Break 15min
Communication Activity
Communication SLI’s and Senior Staff <ul><li>Meeting before training </li></ul><ul><li>Debrief daily- at training and duri...
Site Coordinator  and Academic Advisors <ul><li>Should have  at least one weekly meeting </li></ul><ul><li>Constantly upda...
Communicating with Scholars and Parents <ul><li>Orientation-Parent and Scholar handbook </li></ul><ul><li>*  Be clear on A...
Safety
Safety <ul><li>Incident Reports (makes copies for SITE, CISP & CBO) </li></ul><ul><li>(page 45 handbook) </li></ul><ul><li...
SITE Safety <ul><li>Must be physically and emotionally safe learning environment </li></ul><ul><li>It’s wise to build a re...
Questions and Comments Closing Activity Whisper down the Lane
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Site Coordinators- Communicating from the Middle

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  • Site Coordinators- Communicating from the Middle

    1. 1. SITE COORDINATOR: COMMUNICATING FROM THE MIDDLE Denise Bermudez & Emily Sowell
    2. 3. Agenda <ul><li>Ice Breaker </li></ul><ul><li>Role of Site Coordinator </li></ul><ul><li>CBO/CISP/SITE </li></ul><ul><li>Keeping Good Files </li></ul><ul><li>Scheduling </li></ul><ul><li>Break 15 minutes </li></ul><ul><li>Communication </li></ul><ul><li>Activity </li></ul><ul><li>Safety </li></ul><ul><li>Closing activity </li></ul>
    3. 4. Role of a Site Coordinator <ul><li>Supervisor </li></ul>
    4. 5. A Few Details… <ul><li>Order Supplies </li></ul><ul><li>Field Trip and Afternoon Activity Scheduling </li></ul><ul><li>Application Packet  for Scholars </li></ul><ul><li>Organize Parent Orientation </li></ul><ul><li>Organize Weekly Parent Meeting </li></ul><ul><li>Social Action Project Planning </li></ul><ul><li>Local Training Follow up </li></ul><ul><li>Coordinate Distribution of Books (According to Invoice) </li></ul><ul><li>Staff Evaluation Forms </li></ul><ul><li>Servant Leader Intern Interviews </li></ul>
    5. 6. CBO
    6. 7. Community Based Organization (CBO) <ul><li>Philadelphia Freedom Schools is governed and managed through a federation of local CBO’s, these are the organizations that host Philadelphia Freedom Schools summer programs. </li></ul><ul><li>Congreso De Latinos Unidos </li></ul><ul><li>Say Yes To Education </li></ul><ul><li>Friends Neighborhood Guild </li></ul><ul><li>Frankford Family Support Center </li></ul><ul><li>United Communities S.E Philadelphia </li></ul><ul><li>Netter Center For Community Partnerships </li></ul><ul><li>Chester Upland School District Freedom Schools </li></ul>
    7. 8. <ul><li>CISP </li></ul>
    8. 9. Communities in Schools of Philadelphia (CISP) <ul><li>Communities In Schools of Philadelphia (CISP) is the lead agency, of the Philadelphia Freedom Schools program. They mainly oversee: </li></ul><ul><li>PFS Federation Fiscal Oversight </li></ul><ul><li>Summer Program Operations </li></ul><ul><li>The Pathways Curriculum </li></ul><ul><li>Junior Servant Leader Project </li></ul><ul><li>PFS Servant Leadership Training </li></ul><ul><li>Summer Book Distribution </li></ul>
    9. 10. <ul><li>SITE </li></ul>
    10. 11. Philadelphia Freedom Schools SITE <ul><li>SITE’s are located at various school district building or organizations across the city </li></ul><ul><li>Some CBO’s have multiple SITE’s </li></ul>
    11. 12. Julia de Burgos Elementary Congreso de Latinos Unidos Taylor Elementary Congreso de Latinos Unidos Fairhill Middle School Congreso de Latinos Unidos Roberto Clemente Middle School Congreso de Latinos Unidos Columbus Elementary School Chester Upland School District Harding Middle School Children's Aid Society (FDK) TBD Friends Neighborhood Guild Bryant Elementary Say Yes to Education Bok High School United Communities Southeast Philadelphia Sharswood Elementary United Communities Southeast Philadelphia Sayre High School The Netter Center for Community Partnerships West Philadelphia High School The Netter Center for Community Partnerships Lea School The Netter Center for Community Partnerships Alexander Wilson Elementary School The Netter Center for Community Partnerships Shaw Middle School The Netter Center for Community Partnerships Charles Drew School The Netter Center for Community Partnerships Voice Inc Freedom Schools VOICE Inc
    12. 13. <ul><li>FILES </li></ul>
    13. 14. FILES <ul><li>Scholar Applications </li></ul><ul><li>Remember a complete Scholar applications must include: </li></ul><ul><li>SSN’s </li></ul><ul><li>Report card </li></ul><ul><li>Health Assessment </li></ul><ul><li>Student I.D numbers </li></ul><ul><li>Return to on Monday… </li></ul>
    14. 15. ATTENDANCE <ul><li>Varies from SITE to SITE </li></ul><ul><li>Scholars must sign in every day </li></ul><ul><li>Their parents must sign them out (including time). </li></ul><ul><li>CISP </li></ul><ul><li>Electronic Excel sheet to CISP on Thursday by Noon. </li></ul><ul><li>CBO’s)Electronic Input </li></ul><ul><li>PCAPS </li></ul><ul><li>UNIDAD (Congreso SITE’s) </li></ul>
    15. 16. Site: Taylor Elementary Week of: July 30-August 3, 2007 Servant Leader Intern: Bro. Andrew Sanchez Family/Group: H Jr. Servant Leader: Sis. Neek     Name W / P   Monday Tuesday Wednesday Thursday Friday L.Name F. Name   Time Signature Time Signature Time Signature Time Signature Time Signature Saunders Niagera P IN 8:05 Niagera                 OUT 3:20 Jessica Saunders                 DeLeon Gage+ P IN 8:00 Gage                 OUT 3:15 Denise DeLEon                 Maldonado Tierra P IN 9:15 Tiera                 OUT 3:00 Rob Maldonado                 Garland Nasir W IN 8:00 NASIR 8:00 NASIR 8:00 NASIR         OUT 3:00 NASIR 3:00 NASIR 3:00 NASIR         Santos Alexis P IN                     OUT                     Colon Dayadara W IN                     OUT                     Burgos Adonis P IN                     OUT                     Longoria Brenda P IN                     OUT                     Molina Brianna+ P IN                     OUT                     Gonzalez Rebecca W IN                     OUT                     Instructions: 1. Scholar should write the time of their arrival in the “In” box and sign their name. FAMILY H RULES! 2. Scholar writes time of departure and provides full signature to sign out if he/she is a “walker”. 3. Parent writes time of departure and provides full signature for scholars who are picked up. + Has a Special Need
    16. 17. CISP Attendance <ul><li>Every week it is mandatory to call and email the Central Office with your SITE’s attendance for that day. No Exceptions! </li></ul><ul><li>On the following dates attendance spreadsheets should be emailed as an attachment to [email_address] with the subject heading: Your site name - Week (# ) Attendance. </li></ul><ul><li>Attendance is due by NOON on: </li></ul><ul><li>Week One……………….June 26 </li></ul><ul><li>Week Two……………….July 3 </li></ul><ul><li>Week Three……………..July 10 </li></ul><ul><li>Week Four………………July 17 </li></ul><ul><li>Week Five……………….July 24 </li></ul><ul><li>Week ……………………July 31 </li></ul><ul><li>Final: August 1-final enrollment/attendance </li></ul><ul><li>All Forms can be found online: http:// philadelphiafreedomschools.blogs.com/home/operations.html </li></ul>
    17. 18. Scheduling
    18. 19. Scheduling <ul><li>Daily Schedule in the Summer CANNOT be changed for any reason. Mornings are to follow the Freedom School curriculum. </li></ul><ul><li>(Page 25 – 26 in Handbook) </li></ul><ul><li>Afternoon Activities/Swimming </li></ul><ul><li>In House or specialist </li></ul><ul><li>Social Action </li></ul><ul><li>Math Curriculum (SITE) </li></ul>
    19. 20. Trips <ul><li>Trips should be planned in advance as well as buses. </li></ul><ul><li>All trips should be approved </li></ul><ul><li>Discuss and share trips, rates and ideas </li></ul><ul><li>Freedom School Family Events- </li></ul><ul><li>Scholar Appreciation Day- Book Festival </li></ul>
    20. 21. Break 15min
    21. 22. Communication Activity
    22. 23. Communication SLI’s and Senior Staff <ul><li>Meeting before training </li></ul><ul><li>Debrief daily- at training and during summer program </li></ul><ul><li>Write everything down </li></ul><ul><li>Use CBO policies </li></ul><ul><li>Observation of classroom/teaching </li></ul><ul><li>Checklist for proper room set-up </li></ul><ul><li>Ratios </li></ul><ul><li>Hours </li></ul>
    23. 24. Site Coordinator and Academic Advisors <ul><li>Should have at least one weekly meeting </li></ul><ul><li>Constantly update each other on JSL’s and SLI’s so that everyone is in the loop </li></ul><ul><li>Support one another's decisions </li></ul>
    24. 25. Communicating with Scholars and Parents <ul><li>Orientation-Parent and Scholar handbook </li></ul><ul><li>* Be clear on Arrival/Dismissal and Behavior Policies </li></ul><ul><li>Weekly parent meetings </li></ul><ul><li>Student behavior notes to parents weekly </li></ul><ul><li>* Positive notes are great! </li></ul><ul><li>Behavior Contracts when necessary </li></ul>
    25. 26. Safety
    26. 27. Safety <ul><li>Incident Reports (makes copies for SITE, CISP & CBO) </li></ul><ul><li>(page 45 handbook) </li></ul><ul><li>Swimming Ratios </li></ul><ul><li>NO JSL’s in WATER! </li></ul><ul><li>Dismissal procedure </li></ul><ul><li>Mandated reporting </li></ul><ul><li>Emergency procedures </li></ul><ul><li>Emergency Contact </li></ul><ul><li>First Aid and CPR </li></ul>
    27. 28. SITE Safety <ul><li>Must be physically and emotionally safe learning environment </li></ul><ul><li>It’s wise to build a relationship with maintenance staff </li></ul><ul><li>Always have front door security </li></ul><ul><li>Halls and room should always clear and clean </li></ul><ul><li>Share tips for a GREAT SITE! </li></ul>
    28. 29. Questions and Comments Closing Activity Whisper down the Lane

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