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848 Grand Ave, South San Francisco, CA 94080 | 650.825.0947 | mendoza3148@yahoo.com
ANA MENDOZA ADMINISTRATIVE ASSISTANT
Dynamic, accomplished, and dedicated professional with over 8 years of Administrative experience. Excellent
interpersonal and communication skills, office etiquette, and phone manners. Regarded for ability to lead and
manage my office team. Demonstrated success in working well under pressure and meeting scheduled deadlines,
while providing excellent customer service. Well-versed in organization, detail orientation with the ability to prioritize
tasks at hand.
SUMMARY OF QUALIFICATIONS
Extensive Software Skills in MS Office Attention to Detail and Problem Solving Skills
Excellent Time Management Skills Planning & Scheduling
Administrative Support for Multiple Supervisors Coordinating and Maintaining Records
Team Collaboration & Leadership Skills Construction Subcontract Agreement Preparation
Strong Organizational Skills Bilingual in Spanish
PROFESSIONAL EXPERIENCE
SWINERTON BUILDERS, Santa Clara, CA Oct 2013-Present
Administrative Assistant/Office Manager
• Provide administrative support for the Silicon Valley Office, such as answering and directing phone calls,
assisting visitors and clients, resolving and/or referring a range of administrative problems and inquiries.
• Organize, schedule and coordinate meetings, events, interviews, appointments, etc. for multiples supervisors
and managers (Go To Meetings, Ordering Lunch, Printing Out Documents for Meeting, etc.)
• Coordinate travel and lodging arrangements. (Booking flights, hotels, car rentals, etc.)
• Assist division/departments in problem solving, project planning, and development and execution of stated goals
and objectives.
• Work with other Executives and Senior Administrative Assistants on projects.
• Submit and reconcile expense reports.
• Put together project contracts and send out for signature through Docusign.
• Operate personal computer to compose and edit correspondence from dictation, verbal direction, or from
knowledge of established division/department policies; may prepare, transcribe, compose, type, edit, and
distribute correspondence.
• Coordinate and perform a range of division/department support activities.
• Sort, screen, review and distribute incoming and outgoing mail; compose, prepare, or ensure timely response to
a variety of routine inquiries.
• Maintain professional manner with clients and employees
• Write and distribute email, correspondence memos, etc.
• Update and maintain office policies and procedures
• Order office supplies, printing supplies, handle maintenance of any office equipment and other services.
• Maintain contact lists, extension lists, and project lists for the Santa Clara Office.
• Deposit checks through Web E-deposit for the Santa Clara Office.
• Establish, maintain, and update files, databases, records, and/or other documents.
• Run miscellaneous errands; pick up deliveries as required or directed.
• Complete other responsibilities as assigned
.
848 Grand Ave, South San Francisco, CA 94080 | 650.825.0947 | mendoza3148@yahoo.com
GIUSTOS VITA GRAIN FLOUR MILL, South San Francisco, CA Jan 2013-Sept 2013
Route Coordinator
• Maintained delivery schedule and tracked deliveries for customers.
• Entered and set up new accounts and delivery schedules.
• Ran miscellaneous errands
• Maintained professional manner with clients and employees
• Completed other responsibilities as assigned
OFFICE TEAM, San Mateo, CA Sept 2012-Jan 2013
Receptionist/Administrative Assistant
• Performed all Receptionist and Administrative Assistant duties to all jobs assigned to me by Office Team.
WEBCOR BUILDERS, San Mateo, CA Sept 2007-Sept 2013
Receptionist/Administrative Assistant
• Greeted, directed and announced visitors and/or clients appropriately.
• Answered, screened and forwarded incoming calls while providing information when needed.
• Received and sorted daily mail/ deliveries/couriers to the San Mateo Office.
• Provided Administrative support throughout the office when needed.
• Updated appointment calendars and scheduled meetings/appointments.
• Performed clerical receptionist duties such as filing, photocopying, collating, faxing etc.
• Maintained and tidied the reception area
• Monitored and maintained office equipment
• Prepared correspondence and documents.
EDUCATION, SKILLS, & CERTIFCATIONS
EDUCATION
Skyline College
(working towards completing my AA)
San Bruno, CA
SKILLS
Microsoft Office Suite, Bluebeam, Comdata, Textura, DocuSign
Fluent in Spanish

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Ana Admin Resume 2016

  • 1. 848 Grand Ave, South San Francisco, CA 94080 | 650.825.0947 | mendoza3148@yahoo.com ANA MENDOZA ADMINISTRATIVE ASSISTANT Dynamic, accomplished, and dedicated professional with over 8 years of Administrative experience. Excellent interpersonal and communication skills, office etiquette, and phone manners. Regarded for ability to lead and manage my office team. Demonstrated success in working well under pressure and meeting scheduled deadlines, while providing excellent customer service. Well-versed in organization, detail orientation with the ability to prioritize tasks at hand. SUMMARY OF QUALIFICATIONS Extensive Software Skills in MS Office Attention to Detail and Problem Solving Skills Excellent Time Management Skills Planning & Scheduling Administrative Support for Multiple Supervisors Coordinating and Maintaining Records Team Collaboration & Leadership Skills Construction Subcontract Agreement Preparation Strong Organizational Skills Bilingual in Spanish PROFESSIONAL EXPERIENCE SWINERTON BUILDERS, Santa Clara, CA Oct 2013-Present Administrative Assistant/Office Manager • Provide administrative support for the Silicon Valley Office, such as answering and directing phone calls, assisting visitors and clients, resolving and/or referring a range of administrative problems and inquiries. • Organize, schedule and coordinate meetings, events, interviews, appointments, etc. for multiples supervisors and managers (Go To Meetings, Ordering Lunch, Printing Out Documents for Meeting, etc.) • Coordinate travel and lodging arrangements. (Booking flights, hotels, car rentals, etc.) • Assist division/departments in problem solving, project planning, and development and execution of stated goals and objectives. • Work with other Executives and Senior Administrative Assistants on projects. • Submit and reconcile expense reports. • Put together project contracts and send out for signature through Docusign. • Operate personal computer to compose and edit correspondence from dictation, verbal direction, or from knowledge of established division/department policies; may prepare, transcribe, compose, type, edit, and distribute correspondence. • Coordinate and perform a range of division/department support activities. • Sort, screen, review and distribute incoming and outgoing mail; compose, prepare, or ensure timely response to a variety of routine inquiries. • Maintain professional manner with clients and employees • Write and distribute email, correspondence memos, etc. • Update and maintain office policies and procedures • Order office supplies, printing supplies, handle maintenance of any office equipment and other services. • Maintain contact lists, extension lists, and project lists for the Santa Clara Office. • Deposit checks through Web E-deposit for the Santa Clara Office. • Establish, maintain, and update files, databases, records, and/or other documents. • Run miscellaneous errands; pick up deliveries as required or directed. • Complete other responsibilities as assigned .
  • 2. 848 Grand Ave, South San Francisco, CA 94080 | 650.825.0947 | mendoza3148@yahoo.com GIUSTOS VITA GRAIN FLOUR MILL, South San Francisco, CA Jan 2013-Sept 2013 Route Coordinator • Maintained delivery schedule and tracked deliveries for customers. • Entered and set up new accounts and delivery schedules. • Ran miscellaneous errands • Maintained professional manner with clients and employees • Completed other responsibilities as assigned OFFICE TEAM, San Mateo, CA Sept 2012-Jan 2013 Receptionist/Administrative Assistant • Performed all Receptionist and Administrative Assistant duties to all jobs assigned to me by Office Team. WEBCOR BUILDERS, San Mateo, CA Sept 2007-Sept 2013 Receptionist/Administrative Assistant • Greeted, directed and announced visitors and/or clients appropriately. • Answered, screened and forwarded incoming calls while providing information when needed. • Received and sorted daily mail/ deliveries/couriers to the San Mateo Office. • Provided Administrative support throughout the office when needed. • Updated appointment calendars and scheduled meetings/appointments. • Performed clerical receptionist duties such as filing, photocopying, collating, faxing etc. • Maintained and tidied the reception area • Monitored and maintained office equipment • Prepared correspondence and documents. EDUCATION, SKILLS, & CERTIFCATIONS EDUCATION Skyline College (working towards completing my AA) San Bruno, CA SKILLS Microsoft Office Suite, Bluebeam, Comdata, Textura, DocuSign Fluent in Spanish